Executive Assistant to the Executive Team

Atomic Machines is ushering in a new era in micromanufacturing with its Matter Compiler (MC) technology. The MC enables new classes of micromachines to be designed and built by offering manufacturing processes and a materials library that is inaccessible to semiconductor manufacturing methods. The MC promises to unlock MEMS manufacturing both for the many device classes that never could be made by semiconductor methods but also to open up entirely new classes. Furthermore, the MC is fully digital in the way 3D printing is digital, but where 3D printing produces parts of a single material using a single process, the MC is a multi-process, multi-material technology: bits and raw materials go in and complete, functional micromachines come out. The Atomic Machines team has also created an exciting first device - one that was only made possible by the existence of the Matter Compiler - that we will be unveiling to the world soon.

Our offices are in Berkeley and Santa Clara, California.

About the role:

Atomic Machines is looking for a highly skilled and proactive Executive Assistant to join our Berkeley office full-time, providing direct support to multiple executives simultaneously in a fast-paced, high-stakes environment.

In this role, you'll be responsible for managing competing priorities across our Executive Team, ensuring smooth operations and maximizing efficiency. You'll need exceptional judgment and the ability to create clarity amidst constant change, while understanding the nuances of each executive's priorities. Experience supporting VP-level leaders is essential, as is the ability to navigate shifting demands, offer strategic guidance, and help drive key decisions.

As part of our rapidly growing startup, you'll thrive under pressure, embrace iteration, and work in a dynamic environment where adaptability, proactive problem-solving, and quick decision-making are paramount. If you're excited to make an impact in a high-growth, fast-moving company, we'd love to hear from you.

What you'll do:

• Priority Management & Execution: Track and prioritize initiatives by attending key meetings, setting weekly objectives, and ensuring follow-through on critical tasks. Proactively manage competing priorities to ensure executives stay focused on the highest-impact activities.
• Calendar Optimization: Align the calendars of multiple executives with their top priorities, ensuring meetings, appointments, and travel are structured for maximum efficiency, impact, and minimal conflict.
• Travel Coordination & Preparation: Oversee the travel logistics for multiple executives, managing flights, accommodations, and ground transportation, while providing detailed itineraries and pre-meeting briefings tailored to each executive's needs.
• Document & Communication Management: Draft, refine, and deliver high-quality reports, presentations, and correspondence for each executive, ensuring clarity and alignment with their objectives and decision-making processes.
• Executive Support & Reception: Offer proactive onsite support, including managing visitors, deliveries, and logistics, ensuring each executive's workspace is organized and conducive to productivity.
• Stakeholder & Relationship Management: Act as the central point of contact for multiple executives, facilitating seamless communication and alignment between internal teams, external partners, and stakeholders.
• Event & Offsite Planning: Own the planning and execution of events and strategic gatherings for the executive team, ensuring flawless logistics and delivering high-impact experiences that align with business objectives.
• Operational & Logistics Support: Address executive requests promptly, resolve scheduling conflicts, and manage day-to-day operations with efficiency and discretion, ensuring executives can focus on their core responsibilities.
• High-Level Judgment & Prioritization: Filter and screen calls, requests, and issues for multiple executives, prioritizing mission-critical tasks and shielding them from distractions to maintain focus on their highest priorities.

What you'll need:

• Experience: 5+ years of administrative support experience in a fast-paced environment, preferably within a startup or high-growth company.
• Meticulous Attention to Detail: Consistently delivers high-accuracy work in support of executives, ensuring precision in all tasks.
• Growth Mindset: Always seeking better tools, processes, and efficiencies, continuously learning and evolving to improve executive support and operational effectiveness.
• Technical Proficiency: Strong expertise in Google Workspace (Gmail, Sheets, Docs, Slides, etc.) with a willingness to learn and implement new productivity tools.
• Adaptability & Problem-Solving: Thrives in a dynamic, ever-evolving environment, handling unexpected challenges with resourcefulness and a solution-oriented mindset.
• Communication Skills: Exceptional written and verbal communication, with the ability to effectively interact with executives, stakeholders, and teams.
• Sound Judgment & Discretion: Exercises high-level judgment, maintains confidentiality, and handles sensitive information with utmost professionalism.
• Organizational & Interpersonal Skills: Highly organized, collaborative, and team-oriented, excelling in executive-level support.
• Agility & Proactiveness: Quickly adapts to shifting priorities, maintains a customer-oriented approach, and remains positive under pressure.
• Willing to travel as needed to our Santa Clara office as needed.
• Bachelor's degree required.

$120,000 - $155,000 a year

The compensation for this position also includes equity and benefits.