Facilities Manager

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Administrative Services team as a Facilities Manager located in our Atlanta office.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional service. With an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. This is an opportunity to lead in a high-impact role in a prestigious international law firm. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.

This role will be based in our Atlanta office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Business Director.

Position Summary

The Facilities Manager will oversee the day-to-day operations and long-term facility planning. Operations will include the maintenance, care, and efficient operation of all equipment and facilities used by their assigned office(s).

Key Responsibilities

• Oversees daily facilities operations, including maintenance, repairs, cleaning, security and building systems (HVAC, electrical, life safety)
• Serves as primary point of contact for property management, vendors, and contractors ensuring service delivery meets firm standards
• Ensures assigned facilities and equipment are ready for regular business and special events
• Negotiates and manages service agreements and vendor relationships, ensuring cost-effective and high-quality service
• Maintains the inventory, storage, and distribution of office furniture and equipment, including recommendations and purchase of new items
• Manages internal office moves
• Administers building access to include access badges, parking and security access
• Supports and coordinates all phases of any office renovation projects, working closely with architects, contractors, and office leadership to ensure successful execution
• Assists in developing project plans, timelines, budgets, and vendor selection for buildouts
• Ensures construction projects adhere to timelines, budgets, and quality standards, escalating issues as needed
• Communicates effectively and proactively with stakeholders, including updates on projects, maintenance schedules, and facility issues
• Position will work closely with the office(s) Business Director and internal departments (e.g. IT, HR, Operations) to ensure facilities align with business needs
• Maintains and manages all facilities-related records, including service contracts, warranties, licenses, inspections, and compliance documentation
• Performs other related duties as assigned

Qualifications

Skills & Competencies

• Hands-on partner with proactive approach and solutions-oriented
• Excellent interpersonal and communication skills (verbal and written), professional demeanor and presentation, including active listening and ability to convey information clearly and collaborate across all levels of the organization
• Position requires the ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks
• High attention to detail, outstanding organizational, time management and problem-solving skills
• Adaptable and calm under pressure; ability to shift priorities and manage unexpected facilities issues while maintaining excellent service delivery
• Basic understanding of or ability to quickly learn the equipment and facilities to be maintained
• Ability to maintain basic records and warranties
• Ability to understand written directions in manuals and on manufacturer websites
• Strong understanding of property operations, vendor management and construction processes

Education & Prior Experience

• Bachelor's Degree in Facilities Management, Business Administration, Construction Management, or related field is preferred
• Minimum 8 years of experience in facilities management, including property management and office renovations; experience in law firm or professional services environment preferred

Technology

• Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required
• Experience with Visio and Maintenance Care a plus

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.