Sr. Manager of Grants and External Funding (Anticipated Vacancy) (SY24-25)

This position is an anticipated vacancy. It is expected to be vacant by 04/01/2025. However, the current incumbent has a right to rescind their retirement, leave, or resignation up until the day of the expected vacancy date. Your hire will not be confirmed until the position is vacated, and you may start the year as a Long-Term Substitute if the position does not become vacant by the start of the school year.

Description

Founded in 1647, Boston Public Schools (BPS) is the oldest public school district in the country. With approximately 57,000 students from more than 114 different countries, nearly 9,000 employees (including 4,800 teachers) and an annual budget of $1+ Billion, BPS is the largest school district in Massachusetts and one of the most diverse as well. The Office of Grants and External Funding provides fiscal and strategic support to schools and central offices to manage more than 100 Federal, State, and Private grants received by and housed in the Boston Public Schools while ensuring all grant dollars are strategically allocated and comply with regulations. Working closely with school principals, headmasters, departmental managers, and senior financial management team, this position will provide targeted support for the development, implementation, and monitoring of the $132M in State and Federal grants, supporting the ambitious educational mission of the Boston Public Schools with finite financial resources.

Required Competencies

Managing Relationships. Responds and relates well to people in all positions; is seen as a team player, ability to unite teams around a clear vision for serving schools and achieving student success. Has the ability to build trusting relationships and function effectively at the school and central office level. Demonstrated skills to supervise the work of others.

Managing Ambiguity. Can effectively manage change; can shift gears comfortably; can decide and act without having the total picture; can comfortably handle risk and uncertainty.

Drive for Results. A track record of success as demonstrated by superior academic and professional achievement. Pursues everything with energy, drive, and a need to finish. does not give up before finishing, even in the face of resistance or setbacks; steadfastly pushes self and others for results.

Functional and Technical Skills. Possesses required functional and technical knowledge and skills to do his or her job at a high level of accomplishment; demonstrates active interest and ability to enhance and apply new functional skills.

Personal Learning and Development. Is personally committed to and works towards personal growth: recognizes the need to change personal, interpersonal, and managerial behavior; actively seeks feedback; self-reflective.

Managing Through Processes and Systems. Designs practices, processes, and procedures necessary to get things done; simplifies complex processes; gets more out of fewer resources: creates systems that manage themselves.

Strong Organizational skills. Can effectively organize and manage multiple projects with an emphasis on detail, accuracy, and transparency

Responsibilities:

Grant development and support: Provide targeted support for competitive and cross-functional grants (such as budget development, monitoring, amendments, and spenddown support). Assist the Director of Grants and External Funding during the budget development process with a lens on sustainability and strategic allocation of dollars.

Collaboration: Collaborate with the Budget Department in support of schools and departments with grants (e.g. budget development, knowledge of purpose and eligibility of funds). Work with departments to analyze data to better understand program impact and return-on-investment for the greater whole of the district. Represent the Finance Division, serving as the grant point person on strategic initiatives, cross-functional working groups, and key departments

Streamlining of grants processes: Assist in implementing a streamlined grant management process (reducing the number of steps and touchpoints involved, increasing transparency, shortening the time period between grant award and funding availability)

Building capacity: Build capacity within the organization to understand and manage grant finances. Create and update documentation of prudent grant management practices and policies and training documentation for Program Managers.

Manage Title I, Title IIA, and Title IV Applications: Manage the Title I, Title IIA, and Title IV application and amendment process with the Director.

Communication: develop content for and manage the Grants page of the BPS website, create and send quarterly grants newsletters, effectively communicate key dates and pieces of information to key stakeholders, and constantly maintain high levels of communication and transparency.

Manage the Grant Review Team process: Manage the district's Intent to Apply process, pre-application, review and submission of grants.

Audit support: Assist with audits as necessary.

Other: Represent the Office of Grants and External Funding, serving as the financial point

person on strategic initiatives, cross-functional working groups, and key departments and

perform any other duties as assigned by the Director of Grants and External Funding.

Management: Ability to manage other staff members - Grant Coordinators, Interns, etc.

Qualifications - Required:

Bachelor's Degree required.

3-5 years' experience in a relevant field

Strong oral and written communication skills, excellent interpersonal skills

Experience with data analysis of large data sets

Experience managing multiple projects, deadlines, and timelines

Proficiency with technology and office software such as Google Suite and Microsoft Office

Ability to advise and negotiate comfortably with individuals at all levels of the organization

Ability to prioritize competing demands

Qualifications - Preferred:

Master's Degree in education, business, public policy, or related field preferred

Experience working with financial systems, preferably PeopleSoft

Terms: Managerial, C52. Occasional weekend and evening work may be required.

The Boston Public Schools, in accordance with its nondiscrimination policies, does not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, age, criminal record (inquiries only), disability, homelessness, sex/gender, gender identity, religion, national origin, ancestry, sexual orientation, genetics or military status, and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals' dignity or interferes with their ability to learn or work.