Director of Purchasing

Director of Purchasing - Job Description

Position Overview

The Director of Purchasing is responsible for overseeing all purchasing operations while implementing and maintaining effective cost control systems across the organization. This role combines strategic procurement leadership with financial oversight to optimize spending and maximize profitability, with specific responsibility for Food & Beverage storeroom operations and receiving processes.

Key Responsibilities

Purchasing Management

• Develop and implement strategic procurement policies and procedures
• Oversee vendor selection, negotiation, and relationship management
• Direct the purchasing department to ensure timely acquisition of materials, equipment, and services
• Analyze market trends and commodity prices to optimize purchasing decisions
• Build and maintain a reliable supplier network with focus on quality, cost, and delivery performance

Cost Control

• Design and implement comprehensive cost control systems across departments
• Monitor and analyze cost variances, identifying opportunities for reduction
• Lead cost-saving initiatives and measure their effectiveness
• Prepare detailed cost analysis reports for executive leadership
• Establish key performance indicators (KPIs) for cost management

F&B Storeroom Management

• Oversee the organization and operation of the Food & Beverage storeroom
• Implement inventory management systems to track F&B products
• Establish proper storage protocols for food safety and quality control
• Create and maintain par stock levels for all F&B items
• Conduct regular audits to minimize waste, spoilage and theft

Receiving Operations

• Develop standardized receiving procedures for all incoming deliveries
• Supervise receiving staff to ensure proper inspection of quality, quantity, and condition
• Implement systems for accurate documentation of all received goods
• Ensure timely resolution of discrepancies with vendors
• Coordinate with operations teams on delivery schedules to optimize workflow

Financial Oversight

• Collaborate with finance department on budget planning and forecasting
• Perform regular cost audits to ensure compliance with financial policies
• Monitor inventory levels to optimize working capital
• Develop strategies to improve cash flow through procurement practices
• Contribute to financial planning and capital expenditure decisions

Team Leadership

• Manage the purchasing, receiving, storeroom, and cost control teams
• Establish clear objectives and performance expectations
• Provide coaching and development opportunities for team members
• Facilitate cross-functional collaboration with operations, finance, and other departments
• Lead continuous improvement initiatives within the department

Qualifications

Education & Experience

• Bachelor's degree in Business Administration, Supply Chain Management, Finance, or related field
• 7+ years of progressive experience in purchasing and cost control
• Experience in F&B operations and inventory management
• Proven track record in strategic procurement and vendor management
• Experience with ERP systems and procurement software

Skills & Competencies

• Strong analytical and financial acumen
• Excellent negotiation and vendor management skills
• Advanced knowledge of cost accounting principles
• Knowledge of food safety and storage requirements
• Strong leadership and team management abilities
• Exceptional communication and interpersonal skills
• Proficiency in data analysis and reporting tools

Performance Metrics

• Cost savings achieved through procurement strategies
• Vendor performance improvement
• Accuracy of cost forecasting and control
• Reduction in maverick spending
• Inventory accuracy and turnover rates
• Team efficiency and development

This position reports to the Director of Finance