Coordinator of Information Assurance and Archives

Our Human Resources Team at the Greenville County School District is dedicated to advancing student achievement by recruiting and employing the highest qualified staff for our schools and to serve those with whom we work.

Job Title: Coordinator of Information Assurance and Archives

Department: Information Assurance and Archives
Reports To: Executive Director of Student Services

Job Summary:

The Information Assurance and Archives Coordinator is responsible for ensuring the security, integrity, and proper management of digital and physical records within the school district. This role involves implementing cybersecurity measures, maintaining compliance with data protection regulations, and overseeing records retention policies. The coordinator will work closely with ETS staff, administrators, and educators to protect sensitive information and streamline records management processes.

Key Responsibilities:

Information Assurance:

• Oversee the operations associated with the storage of all inactive student records.
• Work with ETS to preserve old student information contained in past systems.
• Develop and enforce data security policies to protect student, staff, and district information.
• Ensure compliance with federal and state regulations such as FERPA and HIPAA.
• Conduct risk assessments and implement best practices for data protection.
• Collaborate with ETS personnel to ensure network security and threat mitigation.
• Provide district level customer service to current and former students.

Archives and Records Management:

• Develop and maintain records retention policies in compliance with legal and regulatory requirements.
• Oversee receipt of all inactive student records and ensure their compliance.
• Ensure proper classification, storage, and disposal of physical and digital records.
• Review retention schedule annually in accordance with relevant statutory or regulatory requirements.
• Implement and manage electronic records management systems (ERMS).
• Train staff on proper document handling and retention procedures.
• Oversee archival projects, including digitization of historical records.
• Coordinate with legal and administrative teams on record requests and audits.

Qualifications:

Education & Experience:

• Bachelor's degree in Information Technology, Information Security, Records Management, or a related field required.
• Minimum of 3-5 years of experience in information security, records management, or a related role.
• Experience working in a K-12 educational setting preferred.

Skills & Competencies:

• Strong knowledge of data security principles and compliance regulations (FERPA, HIPAA, GDPR, etc.).
• Proficiency in electronic records management systems and cybersecurity tools.
• Excellent analytical and problem-solving skills.
• Strong organizational and project management abilities.
• Effective communication and training skills.
• Ability to work collaboratively across departments.

Working Conditions:

• Office environment with occasional travel to district schools and administrative offices.
• May require evening or weekend work for system updates, security incidents, or training sessions.

Salary & Benefits:

ADMSPV 245 Grade H 69,531-114,457

Application Process:

Interested candidates should submit a resume, cover letter, and references through the district's online application portal.

Greenville County Schools does not discriminate on the basis of age, race, sex, color, disability, religion, or national origin in its dealings with employees, students, the general public, applicants for employment, educational programs, activities, or access to its facilities.