Project and Grants Specialist (Time-Limited Position)
Apply NowCompany: Metropolitan Transportation Commission
Location: San Francisco, CA 94112
Description:
Salary : $105,092.00 - $153,663.12 Annually
Location : San Francisco, CA
Job Type: Time-Limited (Tier 2 Benefits)
Remote Employment: Flexible/Hybrid
Job Number: 25-010
Section: Funding Policy & Programs
Opening Date: 03/28/2025
Closing Date: 4/20/2025 11:59 PM Pacific
EQUAL OPPORTUNITY EMPLOYER
The Metropolitan Transportation Commission is an equal-opportunity, non-discriminatory employer. MTC provides all employees and applicants with an equal opportunity in every aspect of the employment experience regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, physical handicap, medical condition or marital status.
DEADLINE TO APPLY IS SUNDAY, APRIL 20, 2025, AT 11:59 PM
IF YOU ARE INTERESTED, PLEASE APPLY IMMEDIATELY
A resume and cover letter are not required with your application, but highly encouraged
THIS IS A TIME-LIMITED POSITION THROUGH JUNE 30, 2026
Be ready to rethink your assumptions about the public sector. Dedicated and motivated colleagues? Beautiful, high amenity building for on-site work and collaboration? Flexible schedules and hybrid work options? Yes, yes, and yes!
ABOUT MTC
The Metropolitan Transportation Commission (MTC) is the transportation planning, financing, and coordinating agency for the nine-county San Francisco Bay Area. For more information about MTC, visit us at The Association of Bay Area Governments (ABAG) is the land use and housing planning agency for the for the nine-county San Francisco Bay Area and its programs are implemented by MTC staff. For more information about ABAG, visit us at This position will be supporting both ABAG and MTC programs. MTC is committed to being an equitable and inclusive workplace.
ABOUT THE ROLE
The Projects and Grants Specialist position will be housed within the Funding Policy and Programs section at MTC, and will support project managers and grant managers from the San Francisco Estuary Partnership, Chief Operating Officer's Office, and Funding Policy and Programs teams within MTC. The position will support a variety of initiatives ranging from working with transit agency partners on near-term planning efforts to standardizing and streamlining procedural tools for grant management within the Estuary section and providing project and contract management support to the Chief Operating Officer's Office.
This position will assist project managers and grant managers with a variety of activities including: invoice review, procurement support, contract preparation, research, grant tracking, and stakeholder coordination. This position will require clear and proactive communication, prioritization, and negotiation as it will support several different project managers simultaneously.
ESSENTIAL DUTIES & RESPONSIBILITIES
Assist Grant Managers with the following activities:
Assist Project Managers with the following activities:
QUALIFICATIONS
KNOWLEDGE, SKILLS, AND ABILITIES
Required Skills
Desired Skills
MINIMUM QUALIFICATIONSAn appropriate combination of education and experience that has provided the required knowledge, skills and abilities is qualifying. A typical way of obtaining the required qualifications is:
Education: A Bachelor's degree in an appropriate field related to the area of assignment, such as transportation planning, city and regional planning; transportation engineering or modeling, financial management, economics, business or public administration. A Master's degree is desirable. Applicants with a degree issued from an institution outside the United States must have their transcripts evaluated by an academic accrediting service and provide proof of equivalency along with their application.
ASSISTANT PLANNER/ANALYST
Experience: One year of increasingly responsible experience in an appropriate field related to the area of assignment, such as transportation planning, city and regional planning; transportation engineering or modeling, financial management, economics, business or public administration.
ASSOCIATE PLANNER/ANALYST
Experience: Two years of increasingly responsible experience in an appropriate field related to the area of assignment, such as transportation planning, city and regional planning; transportation engineering or modeling, financial management, economics, business or public administration.
License/Certificate: Possession of a valid California Class C driver's license and a safe driving record, or the ability to provide alternate transportation which is approved by the appointing authority.
IMPORTANT INFORMATION
EMPLOYMENT REQUIREMENTS
Successful completion of a background check, professional references and the Employment Eligibility Verification Form I-9.DISABILITYThe Human Resources Department will make reasonable efforts in the recruitment or skills assessment process to accommodate applicants with disabilities. If selected for an interview or testing, and you require accommodation, please notify the Human Resources Department when confirming your interview or test.
APPLICATION ASSISTANCE
If you need technical assistance with your on-line application, please contact NEOGOV's Applicant Support Line at available from 8:00 AM to 5:00 PM (PST) Monday through Friday, excluding holidays.
All MTC employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
THE FOLLOWING ARE AMONG THE BENEFITS OFFERED FOR THIS TIME-LIMITED POSITION:
01
This position will require a great deal of attention to detail in tracking a high volume of contract documents and invoices. Please describe your experience with complex projects or grants that require a high degree of attention to detail and explain how you structured your work to ensure that objectives were met and projects were completed on schedule.
02
Please describe an example of how you identified the need for a process improvement or otherwise contributed to making an internal process more efficient.
03
This position will involve supporting multiple project managers with assignments that may have overlapping deadlines. Please describe how you would prioritize and communicate about work assignments from the various project managers. What tools would you employ to assist in managing competing priorities?
04
I understand that this is a time-limited position through June 30, 2026, and I am still interested in being considered.
Required Question
Location : San Francisco, CA
Job Type: Time-Limited (Tier 2 Benefits)
Remote Employment: Flexible/Hybrid
Job Number: 25-010
Section: Funding Policy & Programs
Opening Date: 03/28/2025
Closing Date: 4/20/2025 11:59 PM Pacific
EQUAL OPPORTUNITY EMPLOYER
The Metropolitan Transportation Commission is an equal-opportunity, non-discriminatory employer. MTC provides all employees and applicants with an equal opportunity in every aspect of the employment experience regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, physical handicap, medical condition or marital status.
DEADLINE TO APPLY IS SUNDAY, APRIL 20, 2025, AT 11:59 PM
IF YOU ARE INTERESTED, PLEASE APPLY IMMEDIATELY
A resume and cover letter are not required with your application, but highly encouraged
THIS IS A TIME-LIMITED POSITION THROUGH JUNE 30, 2026
Be ready to rethink your assumptions about the public sector. Dedicated and motivated colleagues? Beautiful, high amenity building for on-site work and collaboration? Flexible schedules and hybrid work options? Yes, yes, and yes!
ABOUT MTC
The Metropolitan Transportation Commission (MTC) is the transportation planning, financing, and coordinating agency for the nine-county San Francisco Bay Area. For more information about MTC, visit us at The Association of Bay Area Governments (ABAG) is the land use and housing planning agency for the for the nine-county San Francisco Bay Area and its programs are implemented by MTC staff. For more information about ABAG, visit us at This position will be supporting both ABAG and MTC programs. MTC is committed to being an equitable and inclusive workplace.
ABOUT THE ROLE
The Projects and Grants Specialist position will be housed within the Funding Policy and Programs section at MTC, and will support project managers and grant managers from the San Francisco Estuary Partnership, Chief Operating Officer's Office, and Funding Policy and Programs teams within MTC. The position will support a variety of initiatives ranging from working with transit agency partners on near-term planning efforts to standardizing and streamlining procedural tools for grant management within the Estuary section and providing project and contract management support to the Chief Operating Officer's Office.
This position will assist project managers and grant managers with a variety of activities including: invoice review, procurement support, contract preparation, research, grant tracking, and stakeholder coordination. This position will require clear and proactive communication, prioritization, and negotiation as it will support several different project managers simultaneously.
ESSENTIAL DUTIES & RESPONSIBILITIES
Assist Grant Managers with the following activities:
- Ensure grant requirements are met
- Interpret and apply federal, state, regional, and local policies, procedures, and regulations
- Develop templates/checklists for fund source compliance
- Coordinate with grant recipients on the status of their projects
Assist Project Managers with the following activities:
- Preparation of contracts
- Internal and external communications
- Project and event planning
- Scheduling meetings (Microsoft Outlook and Zoom)
- Purchasing/procurements
- Records management
- Deliverables review
- Collect tools/templates and help to document processes
QUALIFICATIONS
KNOWLEDGE, SKILLS, AND ABILITIES
Required Skills
- Manage multiple critical tasks with conflicting priorities and/or deadlines.
- Proactively plan and organize work; prioritize and follow-up on work assignments and coordinate multiple assignments with minimal supervision.
- Establish and sustain relationships with internal business teams, stakeholders, and agency partners.
- Work independently, as well as collaboratively, in a team environment.
- Think critically and strategically, ask questions, consider alternatives, and make informed recommendations and decisions.
- Escalate risks and issues and keep higher level management informed of task progress.
- Skilled with Microsoft Office programs, including Microsoft Office, PowerPoint, and Excel.
- Communicate clearly, positively and effectively; both verbally and in writing.
Desired Skills
- Prior experience with grant and contract administration and knowledge of federal and state contracting procedures.
MINIMUM QUALIFICATIONSAn appropriate combination of education and experience that has provided the required knowledge, skills and abilities is qualifying. A typical way of obtaining the required qualifications is:
Education: A Bachelor's degree in an appropriate field related to the area of assignment, such as transportation planning, city and regional planning; transportation engineering or modeling, financial management, economics, business or public administration. A Master's degree is desirable. Applicants with a degree issued from an institution outside the United States must have their transcripts evaluated by an academic accrediting service and provide proof of equivalency along with their application.
ASSISTANT PLANNER/ANALYST
Experience: One year of increasingly responsible experience in an appropriate field related to the area of assignment, such as transportation planning, city and regional planning; transportation engineering or modeling, financial management, economics, business or public administration.
ASSOCIATE PLANNER/ANALYST
Experience: Two years of increasingly responsible experience in an appropriate field related to the area of assignment, such as transportation planning, city and regional planning; transportation engineering or modeling, financial management, economics, business or public administration.
License/Certificate: Possession of a valid California Class C driver's license and a safe driving record, or the ability to provide alternate transportation which is approved by the appointing authority.
IMPORTANT INFORMATION
EMPLOYMENT REQUIREMENTS
Successful completion of a background check, professional references and the Employment Eligibility Verification Form I-9.DISABILITYThe Human Resources Department will make reasonable efforts in the recruitment or skills assessment process to accommodate applicants with disabilities. If selected for an interview or testing, and you require accommodation, please notify the Human Resources Department when confirming your interview or test.
APPLICATION ASSISTANCE
If you need technical assistance with your on-line application, please contact NEOGOV's Applicant Support Line at available from 8:00 AM to 5:00 PM (PST) Monday through Friday, excluding holidays.
All MTC employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
THE FOLLOWING ARE AMONG THE BENEFITS OFFERED FOR THIS TIME-LIMITED POSITION:
- Public Employees Retirement System (PERS); employee contributes a portion of gross salary on a pre-tax basis.
- MTC is subject to California Pension Reform and as of January 1, 2013, will offer two pension plans. The plan that the employee will be enrolled in is based on the individual's historical pension plan membership. HR will discuss this directly with all final candidates.
- Health Insurance through the Public Employees' Retirement System (premiums are shared between agency and employee).
- Holidays off with pay when MTC officially closes for an observed holiday. Addition of one (1) floating holiday; to be used for a culturally significant event in recognition that "official" holidays are not fully inclusive of various cultures and traditions.
- Accrual of 8 hours of paid sick leave per month with no limit to the amount of sick leave that can be accumulated. (May cash out up to 240 hours of accumulated sick leave upon separation from the Agency.)
- Monthly Transit/Parking Subsidy of up to $315 per month in accordance with MTC's public transit program.
- Voluntary participation in employee-paid tax-advantaged retirement plan (two 457 plans offered)
01
This position will require a great deal of attention to detail in tracking a high volume of contract documents and invoices. Please describe your experience with complex projects or grants that require a high degree of attention to detail and explain how you structured your work to ensure that objectives were met and projects were completed on schedule.
02
Please describe an example of how you identified the need for a process improvement or otherwise contributed to making an internal process more efficient.
03
This position will involve supporting multiple project managers with assignments that may have overlapping deadlines. Please describe how you would prioritize and communicate about work assignments from the various project managers. What tools would you employ to assist in managing competing priorities?
04
I understand that this is a time-limited position through June 30, 2026, and I am still interested in being considered.
- Yes
- No
Required Question