Coordinator | APPS NY
Apply NowCompany: Apollo Global Management, Inc.
Location: New York, NY 10025
Description:
Position Overview
Position Overview:
The Coordinator provides administrative support to the Head of APPS, APPS COO; serves as the APPS admin team representative and provides project-based support for the APPS team. The position may also require providing support to other members of the group.
Primary Responsibilities:
Schedule and organize meetings, conferences and off-sites including all related logistics/materials - pro-actively address conflicts and exercise strong judgment based on priorities, seeking guidance as needed
Prepare materials for team meetings, coordinate and communicate agendas
Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination
Screen incoming calls and greet guests in a professional and courteous manner
Establish, develop, maintain, and update electronic filing system for team files
Allocate and process expenses for executive(s), including American Express and Out of Pocket expenses using the Concur expense management system by published deadlines
Prepare agendas, compose letters, memos and routine correspondence with Apollo and non-Apollo stakeholders. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format and consistency and make the appropriate changes
Plan off-site team events, including related logistics, site identification, invitations, and expense processing
Support COO with the annual Apollo CEO conference for portfolio company CEOs and partners, including attendee and invitation creation and tracking, overall project management and execution
Process and code invoices; identify and implement process improvements
Coordinate directly with individual who manages APPS finance and reporting and providing day-to-day guidance and question resolution for APPS admin team (which includes executives and administrative professionals)
Coach and provide guidance for the APPS admin team (currently 5 professionals, anticipated to grow to ~10), including serving as advocate for the group, identifying and communicating executive coverages, coordinating with Apollo's human capital team to manage and provide input on back-up assistance and support in admin hiring processes, providing professional development coaching to current administrative professionals, and supporting the APPS administrative professional team with question resolution
Lead regular (e.g., monthly) meetings for the APPS admin team as the Admin Team Representative, designing the meeting agenda to address relevant topics and build culture amongst the APPS admin team
Coordinate closely and team with other assistants to provide back-up assistance
Handle coordination and logistics for recruiting and onboarding of new employees for the team, including proactively following up on tech and other onboarding requirements
Use US Mail, FedEx, and other services to send and track priority mail
Serving as the 'go to' person on the team for questions from APPS team members that involve broader corporate Apollo processes and helping to route requests or questions to the appropriate party
Work with office services to manage office space for the New York-based team (note: securing remote employees' shared office space when they are traveling to the New York office is the responsibility of the respective executives' administrative professional)
Perform other related general administrative tasks as assigned and required
Be available to check and respond to occasional after-hours correspondence
Qualifications & Experience
Qualifications & Experience:
Bachelor's Degree or seven or more years of administrative assistance experience or training, or equivalent combination of education and experience
Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines
Excellent judgment and a very high level of confidentiality
Strong initiative and ownership of responsibilities - Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action
Strong attention to detail, responsiveness, and follow-through on open items
Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy
Superb written and verbal communication skills. Strong attention to detail when composing and proofing materials required
Experience supporting a group of executives in a corporate environment highly preferred
Team-oriented and collaborative attitude is a must
Extensive knowledge of Microsoft Outlook and proficient in Excel, Word, PowerPoint, and Slack
Working knowledge of office administrative procedures and operating standard office equipment
Experience in the finance industry is preferred but not required
Pay Range
95,000-105,000
Apollo Global Management, Inc. (together with its subsidiaries and affiliates) is committed to championing opportunity.
The firm and its affiliates comply with applicable discrimination and equal opportunities legislation in all of its jurisdictions and do not discriminate in employment or recruitment based on race, color, religion, gender, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or any other protected characteristic under applicable law.
The contents of the qualifications and experience section of this job description are a guideline only. If an applicant can otherwise demonstrate their suitability for the role they will be considered.
The base salary range for this position is listed above. This position is also eligible for a discretionary annual bonus based on personal, team, and Firm performance. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience and expertise, and may vary from the amounts listed here.
Position Overview:
The Coordinator provides administrative support to the Head of APPS, APPS COO; serves as the APPS admin team representative and provides project-based support for the APPS team. The position may also require providing support to other members of the group.
Primary Responsibilities:
Schedule and organize meetings, conferences and off-sites including all related logistics/materials - pro-actively address conflicts and exercise strong judgment based on priorities, seeking guidance as needed
Prepare materials for team meetings, coordinate and communicate agendas
Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination
Screen incoming calls and greet guests in a professional and courteous manner
Establish, develop, maintain, and update electronic filing system for team files
Allocate and process expenses for executive(s), including American Express and Out of Pocket expenses using the Concur expense management system by published deadlines
Prepare agendas, compose letters, memos and routine correspondence with Apollo and non-Apollo stakeholders. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format and consistency and make the appropriate changes
Plan off-site team events, including related logistics, site identification, invitations, and expense processing
Support COO with the annual Apollo CEO conference for portfolio company CEOs and partners, including attendee and invitation creation and tracking, overall project management and execution
Process and code invoices; identify and implement process improvements
Coordinate directly with individual who manages APPS finance and reporting and providing day-to-day guidance and question resolution for APPS admin team (which includes executives and administrative professionals)
Coach and provide guidance for the APPS admin team (currently 5 professionals, anticipated to grow to ~10), including serving as advocate for the group, identifying and communicating executive coverages, coordinating with Apollo's human capital team to manage and provide input on back-up assistance and support in admin hiring processes, providing professional development coaching to current administrative professionals, and supporting the APPS administrative professional team with question resolution
Lead regular (e.g., monthly) meetings for the APPS admin team as the Admin Team Representative, designing the meeting agenda to address relevant topics and build culture amongst the APPS admin team
Coordinate closely and team with other assistants to provide back-up assistance
Handle coordination and logistics for recruiting and onboarding of new employees for the team, including proactively following up on tech and other onboarding requirements
Use US Mail, FedEx, and other services to send and track priority mail
Serving as the 'go to' person on the team for questions from APPS team members that involve broader corporate Apollo processes and helping to route requests or questions to the appropriate party
Work with office services to manage office space for the New York-based team (note: securing remote employees' shared office space when they are traveling to the New York office is the responsibility of the respective executives' administrative professional)
Perform other related general administrative tasks as assigned and required
Be available to check and respond to occasional after-hours correspondence
Qualifications & Experience
Qualifications & Experience:
Bachelor's Degree or seven or more years of administrative assistance experience or training, or equivalent combination of education and experience
Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines
Excellent judgment and a very high level of confidentiality
Strong initiative and ownership of responsibilities - Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action
Strong attention to detail, responsiveness, and follow-through on open items
Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy
Superb written and verbal communication skills. Strong attention to detail when composing and proofing materials required
Experience supporting a group of executives in a corporate environment highly preferred
Team-oriented and collaborative attitude is a must
Extensive knowledge of Microsoft Outlook and proficient in Excel, Word, PowerPoint, and Slack
Working knowledge of office administrative procedures and operating standard office equipment
Experience in the finance industry is preferred but not required
Pay Range
95,000-105,000
Apollo Global Management, Inc. (together with its subsidiaries and affiliates) is committed to championing opportunity.
The firm and its affiliates comply with applicable discrimination and equal opportunities legislation in all of its jurisdictions and do not discriminate in employment or recruitment based on race, color, religion, gender, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or any other protected characteristic under applicable law.
The contents of the qualifications and experience section of this job description are a guideline only. If an applicant can otherwise demonstrate their suitability for the role they will be considered.
The base salary range for this position is listed above. This position is also eligible for a discretionary annual bonus based on personal, team, and Firm performance. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience and expertise, and may vary from the amounts listed here.