HR Manager

Job Description
Role Overview:

Heritage Health Network (HHN) is seeking an experienced and detail-oriented HR Manager to oversee human resources operations, compliance, recruitment, and employee relations. This role plays a critical part in ensuring HR policies align with legal requirements, supporting workforce management, and fostering a positive employee experience.

This position follows a hybrid work model, balancing remote, in-office, and field responsibilities as needed to support company operations and employee engagement.

Requirements

Key Responsibilities

• HR Compliance & Regulatory Oversight
• Turnover & Attendance Reporting: Track employee turnover and attendance rates, providing key workforce insights to leadership.
• Employee Handbook Audits: Conduct annual reviews and updates to ensure compliance with company policies and employment regulations.
• Background Checks: Manage OIG/SAM background check processes, assess scope requirements, and engage vendors as needed.
• State & Federal Compliance: Ensure adherence to California labor laws, EDD reporting, and other regulatory requirements.
• Mandatory Training Compliance: Track required training completion, such as sexual harassment prevention, and coordinate follow-ups.
• Recruitment & Talent Acquisition
• Full-Cycle Recruitment: Lead job postings, candidate screening, interviews, and hiring processes to attract top talent.
• Job Title & Role Structuring: Develop and refine job descriptions, assess exemption status, and align roles with compensation policies.
• Talent Pipeline Development: Proactively source and build a pipeline of qualified candidates for key positions.
• Candidate Experience & Selection: Conduct structured interviews, ensure hiring decisions align with company goals, and comply with EEOC and labor laws.
• Onboarding & Retention: Oversee onboarding, 30-day check-ins, and employee engagement efforts to improve retention.
• Employee Relations & Performance Management
• Employee Relations: Foster a positive and inclusive work environment, addressing concerns promptly.
• Performance Review Process: Implement structured performance evaluations, track progress, and provide feedback for continuous improvement.
• Performance Support: Provide feedback and development opportunities to encourage employee growth.
• Conflict Resolution: Address conflicts tactfully, ensuring fair and respectful solutions.
• Employee Relations & Documentation: Handle performance discussions, corrective actions, and terminations with proper documentation.
• Offboarding & Compliance: Develop termination procedures, ensuring compliance with final pay, benefits, and legal requirements.
• Medical Leave & Accommodations: Manage leave of absence requests, track return-to-work status, and ensure compliance with leave policies.

• HR Operations & Workforce Management
• Payroll & Benefits Administration: Work with payroll vendors (e.g., ADP) to resolve payroll issues, benefits enrollments, and deductions.
• Timekeeping & Attendance Adjustments: Manage timecard corrections, overtime approvals, missed punch follow-ups, and PTO tracking.
• Incentive & Compensation Programs: Design and oversee performance-based incentive programs in compliance with California labor laws.
• Employee Engagement & Retention: Develop strategies to foster a positive work culture and reduce turnover.

Qualifications

• Education: Bachelor's degree in Human Resources, Business Administration, or a related field required. HR certification (PHR, SHRM-CP) preferred.
• Experience: 5+ years of HR operations, compliance, recruitment, and employee relations experience, preferably in healthcare or a regulated industry.
• Regulatory Knowledge: Strong understanding of California labor laws, employee classification, and HR best practices.
• Recruitment Expertise: Proven experience in full-cycle recruitment, workforce planning, and talent acquisition strategies.
• Communication & Interpersonal Skills: Excellent written and verbal communication skills to engage with employees, vendors, and leadership.
• Technical Proficiency: Experience with HRIS, applicant tracking systems (ATS), and payroll platforms (e.g., ADP).

Benefits

Benefits & Perks

• Health Insurance: Medical, dental, and vision coverage effective the first of the month following or coinciding with your start date.
• Paid Time Off: Generous sick leave, vacation time, and paid holidays.
• Competitive Compensation: Salary with performance-based incentives and annual merit increases.

Join Heritage Health Network and help build a strong, compliant, and high-performing workforce while supporting the well-being of employees and the communities we serve.