Senior Executive Administrative Assistant

Job Description

Become an integral part of Commercial & Commercial Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As a Senior Executive Administrative Assistant within our Commercial & Commercial Banking team, you will manage an extensive and complex calendar for a Senior Executive in a fast-paced, dynamic environment. You will act as the gatekeeper of all contact with the public, clients, and staff coming through the executive's office. You will have the opportunity to work closely with the Management Team on maintaining key documents and planning large events. This role provides an excellent opportunity to develop your organizational and communication skills while contributing to our local office requirements.

Job Responsibilities:

• Manage extensive and complex calendar for Senior Executive in a fast paced, dynamic environment and handle regular activities without prompting, and advise in advance of issues or delays
• Act as the gatekeeper of all contact with the public, clients and staff coming through the executive's office
• Work closely with Management Team on maintaining key documents including organizational charts and project materials. Able to take succinct minutes and replay key takeaway and themes from senior meetings
• Produce high quality emails and messages to individuals at all levels of the organization, coordinate and organize senior meetings, draft presentations including agenda setting, material preparation and distribution, coordination of guest speakers, and logistics.
• Arrange and maintain extensive travel plans and itineraries for frequent international and domestic travel
• Plan and lead large events, Town Halls, maintain critical follow ups and draft simple communications
• Contribute to site support for local office requirements including assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times

Required qualifications, capabilities, and skills:

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience in executive-level communication or stakeholder management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e., calendar management

Preferred qualifications, capabilities, and skills:

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options

About Us

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

About the Team

J.P. Morgan's Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.