Accounts Payable Disbursements Supervisor
Apply NowCompany: State of Utah
Location: Salt Lake City, UT 84118
Description:
Salary: $36.63 - $50.00 Hourly
Location : Salt Lake County, UT
Job Type: Full Time
Remote Employment: Flexible/Hybrid
Job Number: 44617
Agency: 150 Department of Government Operations
Unit: 0430 DGO FIN Payables/Disbursing
Opening Date: 03/27/2025
Closing Date: 4/6/2025 11:59 PM Mountain
FLSA: Exempt
Recruiter: Victoria Trujillo: victoriatrujillo@utah.gov
# of Openings: 1
Background Check: You must successfully pass a criminal history check.
Location: Taylorsville State Office Building - 4315 S. 2700 West, Taylorsville. This position is eligible for telework up to three days a week! This position supervises a public facing office and may be required to provide/facilitate coverage on additional days.
Schedule Code: AX - Employees in supervisory positions - This is a career service exempt at will position.
Benefits: This position is eligible for a full benefits package. See benefits tab below for details.
EEO Statement: The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, dial 711 or TTY: 800-346-4128.
Job Description
Are you a financial professional with a background in disbursements? Are you an independent worker with the ability to learn new systems and processes quickly who thrives in an environment of diverse and varied circumstances? We need you as our new Disbursements Supervisor!
Job Summary:
The Disbursements Supervisor is responsible for overseeing the accurate and timely processing of all State Payments to Vendors, Taxpayers, and State Employees.This team works with Accounts Payable Departments of various agencies to troubleshoot problems and provide solutions. This position requires a strong leader with a keen eye for detail, a deep understanding of internal controls and transaction flows, and a passion for providing exceptional customer service. The supervisor will lead a team, ensuring efficient operations and compliance with state policies and procedures. This role involves mastery of various systems and a commitment to continuous improvement.
Principal Duties
As the Disbursements Supervisor you will:
Minimum Qualifications:
Preferred Qualifications
Additional Preference may be given to applicants who have:
Skills:
We enjoy a culture focused on excellence that rewards and provides employees with:
The Disbursements Office is responsible for distributing payments (payroll checks, tax refunds, vendor payment checks, etc.), and for canceling these payments when necessary. The Disbursements Office is part of the , which provides fiscal leadership and quality financial systems, processes, and information to state agencies and Utah residents. It promotes a culture of customer service, efficiency, and effectiveness, and expects a high degree of fiscal accountability for the taxpayer resources entrusted to the State.
Responsibilities
Supplemental Information
Benefits:
The State of Utah offers eligible employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for a detailed information page: To access a Total Compensation Calculator in Excel format click
FMLA General Notice:
(right click + open link in new tab)
(clic derecho + abrir en una pestaa nueva?)
01
As part of this application process, you must upload your resume into your profile. Failure to include a resume may result in disqualification. Your answers to the questions on this application must be supported by your resume: otherwise you may not receive credit. "See resume" is not a valid answer to any question.
02
How many years of experience do you have in a supervisory role within an accounting or finance department?
03
In total, how many years of professional experience do you have in accounting or finance?
04
How many years of experience do you have working with Enterprise Resource Planning (ERP) systems?
05
How many years of experience do you have specifically in Accounts Payable or related payment processing?
06
How many years of experience do you have in a high-volume, high-dollar-amount payment environment? >$100 Million and 100,000 Transactions per year
07
How familiar are you with the State of Utah internal Systems? (FINET, FINDER, State DW)?
08
Describe your experience with Accounts Payable, Banking, and Internal Controls. Provide specific examples of how you've applied this knowledge in previous roles.
09
Describe a time when you have had to solve an issue with limited information about something you knew little to nothing about.
10
What experience do you have with understanding or applying state policy or interpreting state statute?
11
At which employers, during which dates of employment did you gain your supervisory experience?
12
Describe your most recent personnel conflict and how you helped to resolve it.
13
To ensure your potential employment with the Department of Government Operations does not violate the law (Utah Code 52-3-1), or agency policy; if you have any relatives employed with the Department of Government Operations, please list their name below and indicate your relationship. Please note that listing a relative will not automatically disqualify you from employment. If you have no relatives working for the Department of Government Operations, please enter "no relatives at DGO".
14
Please indicate how you heard about this specific job posting.
Required Question
Location : Salt Lake County, UT
Job Type: Full Time
Remote Employment: Flexible/Hybrid
Job Number: 44617
Agency: 150 Department of Government Operations
Unit: 0430 DGO FIN Payables/Disbursing
Opening Date: 03/27/2025
Closing Date: 4/6/2025 11:59 PM Mountain
FLSA: Exempt
Recruiter: Victoria Trujillo: victoriatrujillo@utah.gov
# of Openings: 1
Background Check: You must successfully pass a criminal history check.
Location: Taylorsville State Office Building - 4315 S. 2700 West, Taylorsville. This position is eligible for telework up to three days a week! This position supervises a public facing office and may be required to provide/facilitate coverage on additional days.
Schedule Code: AX - Employees in supervisory positions - This is a career service exempt at will position.
Benefits: This position is eligible for a full benefits package. See benefits tab below for details.
EEO Statement: The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, dial 711 or TTY: 800-346-4128.
Job Description
Are you a financial professional with a background in disbursements? Are you an independent worker with the ability to learn new systems and processes quickly who thrives in an environment of diverse and varied circumstances? We need you as our new Disbursements Supervisor!
Job Summary:
The Disbursements Supervisor is responsible for overseeing the accurate and timely processing of all State Payments to Vendors, Taxpayers, and State Employees.This team works with Accounts Payable Departments of various agencies to troubleshoot problems and provide solutions. This position requires a strong leader with a keen eye for detail, a deep understanding of internal controls and transaction flows, and a passion for providing exceptional customer service. The supervisor will lead a team, ensuring efficient operations and compliance with state policies and procedures. This role involves mastery of various systems and a commitment to continuous improvement.
Principal Duties
As the Disbursements Supervisor you will:
- Take ownership of the Disbursements Processes and Procedures for the State of Utah
- Team leadership and development
- Troubleshooting problems when the team needs assistance
- Maintaining and Establishing Processes and Controls to ensure efficient flow while minimizing fraud risk
- Mastery of Internal Systems and Maintenance/Development of tools within the Systems
- Collaboration amongst various State Agencies, including Treasurer's Office, Tax Commission, and Technology Services
Minimum Qualifications:
- At least 2 years of progressive leadership experience with a team of diverse skills and responsibilities
- Experience in a high volume and dollar amount, payment environment
- At least 5 years Finance and Accounting Experience, particularly within Accounts Payable, Banking, and Internal Controls
- Demonstrated experience with implementing policy for a large organization across business units
- Thorough knowledge of the payables transaction flow, particularly regarding EFTs and Check Processing.
Preferred Qualifications
Additional Preference may be given to applicants who have:
- A bachelor's degree in accounting, finance, or similar field
- Experience with Government/State Accounting Policies and Procedures
- Experience with the State's General Ledger system
- Broad and deep knowledge of software tools including Database Management, Google Suite, and ERP Systems.
- Adaptability using specialized software and data tools.
Skills:
- Team Leadership
- Customer Service
- ERP Experience with high transaction volume
- Accounting experience, particularly across the transaction/payables workflow
- Treasury/Banking knowledge
- Internal Controls and Fraud Mitigation
- Ability to manage multiple projects with various priorities and deadlines
- Curiosity that fosters constant development
We enjoy a culture focused on excellence that rewards and provides employees with:
- Teleworking: This position is eligible for telework up to three days a week! This position supervises a public facing office and may be required to provide/facilitate coverage on additional days.
- Benefits Package: Our benefits package offers medical, dental, vision and life insurance options - some with no bi-weekly premiums - along with paid vacations, sick leave, and holidays. Our retirement options include 401(k) contributions and matches, and even a pension! There are also a variety of other benefits you can take advantage of, such as Short-Term Disability, discounted home and auto insurance, discounted legal plans, and more!
- Development and Support: Have you always wanted your CPA license? We can help! Do you already have your license, but still need those CPE credits? We've got you! We'll help develop your skills and leadership abilities because engaged, successful employees make the State better too!
- Feedback: Wonder how you're doing? We'll tell you. Curious about your career options? Let's chat! We believe that feedback and coaching are important priorities that help you do your best work. Performance reviews sometimes come with a bonus, so if you like extra cash or time off, this could be the place for you!
The Disbursements Office is responsible for distributing payments (payroll checks, tax refunds, vendor payment checks, etc.), and for canceling these payments when necessary. The Disbursements Office is part of the , which provides fiscal leadership and quality financial systems, processes, and information to state agencies and Utah residents. It promotes a culture of customer service, efficiency, and effectiveness, and expects a high degree of fiscal accountability for the taxpayer resources entrusted to the State.
Responsibilities
- Ownership of the Disbursements Processes and Procedures for the State of Utah
- Team leadership and development
- Troubleshooting problems when the team needs assistance
- Maintaining and Establishing Processes and Controls to ensure efficient flow while minimizing fraud risk
- Mastery of Internal Systems and Maintenance/Development of tools within the Systems
- Collaboration amongst various State Agencies, including Treasurer's Office, Tax Commission, and Technology Services
Supplemental Information
- Working Conditions: Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
- Physical Requirements: Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
- DHRM rules apply for promotions/transfers.
Benefits:
The State of Utah offers eligible employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for a detailed information page: To access a Total Compensation Calculator in Excel format click
FMLA General Notice:
(right click + open link in new tab)
(clic derecho + abrir en una pestaa nueva?)
01
As part of this application process, you must upload your resume into your profile. Failure to include a resume may result in disqualification. Your answers to the questions on this application must be supported by your resume: otherwise you may not receive credit. "See resume" is not a valid answer to any question.
- I acknowledge that I have read the statements above.
02
How many years of experience do you have in a supervisory role within an accounting or finance department?
- No experience
- Less than 1 year
- 1-2 years
- 3-5 years
- More than 5 years
03
In total, how many years of professional experience do you have in accounting or finance?
- Less than 1 Year
- 1-3 years
- 3-5 years
- 5-7 years
- 7+ years
04
How many years of experience do you have working with Enterprise Resource Planning (ERP) systems?
- None
- 1-2 years
- 3-5 years
- 5+ years
05
How many years of experience do you have specifically in Accounts Payable or related payment processing?
- Less than 1 year
- 1-3 years
- 3-5 years
- 5+ years
06
How many years of experience do you have in a high-volume, high-dollar-amount payment environment? >$100 Million and 100,000 Transactions per year
- None
- 1-2 years
- 2-4 years
- 4+ years
07
How familiar are you with the State of Utah internal Systems? (FINET, FINDER, State DW)?
- Not Familiar
- Somewhat familiar
- Experienced
- Expert Proficiency
08
Describe your experience with Accounts Payable, Banking, and Internal Controls. Provide specific examples of how you've applied this knowledge in previous roles.
09
Describe a time when you have had to solve an issue with limited information about something you knew little to nothing about.
10
What experience do you have with understanding or applying state policy or interpreting state statute?
11
At which employers, during which dates of employment did you gain your supervisory experience?
12
Describe your most recent personnel conflict and how you helped to resolve it.
13
To ensure your potential employment with the Department of Government Operations does not violate the law (Utah Code 52-3-1), or agency policy; if you have any relatives employed with the Department of Government Operations, please list their name below and indicate your relationship. Please note that listing a relative will not automatically disqualify you from employment. If you have no relatives working for the Department of Government Operations, please enter "no relatives at DGO".
14
Please indicate how you heard about this specific job posting.
- State of Utah job site (www.governmentjobs.com/careers/utah)
- Referred by a Friend or Family
- Indeed
- Other External Job Board or Site
- Social Media (Facebook, Twitter, etc.)
- DWS job website (www.jobs.utah.gov)
- Advertisement (Digital Ad, Billboard, Print, etc.)
- Professional Network (Association, Membership, Work Colleague)
- University Network (Handshake, School Job Board, Career Center, etc.)
- Contacted by a Recruiter
- Career or Job Fair
- Internship
- Interviewed for different position
- Internal communications (Agency/Division, etc.)
- Other (not listed above)
Required Question