Contract Manager, Real Estate

Hillspire, LLC, is an integrated family office management company that serves the business and philanthropic activities of Eric and Wendy Schmidt and their family and supports more than 700 employees worldwide. Hillspire provides legal, finance, accounting, facilities and real estate, human resources, and information technology services to the organization.

Eric and Wendy Schmidt have created a number of philanthropic organizations and initiatives that work toward a healthy, resilient, secure world for all. These philanthropic organizations include:

The Schmidt Family Foundation works to restore a balanced relationship between people and planet. It has two grant-making and investment programs: The 11th Hour Project, which works to create a world with fresh air, clean water and healthy food for all people; and Schmidt Marine Technology Partners, which supports scientists, engineers and entrepreneurs in developing technologies that restore ocean health.

Schmidt Ocean Institute is a virtual institute that operates the research vessel Falkor (too). The ship and its assets are available at no cost to scientists worldwide working to explore, discover and understand the ocean. Schmidt Ocean catalyzes ocean exploration and research and educates and engages the public to inform the wise stewardship of the planet.

Schmidt Sciences works to deepen human understanding of the natural world and develop solutions to global issues with science and technology. The core focus areas of the organization include: AI and advanced computing, astrophysics and space, biosciences, climate and cross-science programs.

11th Hour Racing works with the sailing community and maritime industry to advance solutions and practices that protect and restore the health of the ocean.

Agog is a groundbreaking initiative at the intersection of technology, communications and social impact. The organization helps creators and nonprofit leaders harness the power of extended reality (XR) technologies to spur positive social transformation, opening new avenues for empathy, understanding and activism.

The Schmidt Initiative for Long Covid advances clinical care for Long Covid patients globally. The organization works to raise the level of Long Covid care and understanding around the world by connecting specialists and primary care providers to support patients and share knowledge virtually, in real time.

Remain is a charitable organization that supports the economic, social and environmental vitality of Nantucket.

The Contract Manager, Real Estate is a key member of Hillspire's Contract Management team, reporting to the Director, Contracts and Senior Paralegal and focusing on the drafting, negotiation and execution of operational contracts, and identifying and implementing improvements to the contracting process. The Contract Manager, Real Estate is expected to collaborate with a diverse group of professionals, including stakeholders and other shared services teams, to ensure strong communication across functions. The Contract Manager, Real Estate will work alongside specialized legal teams within the family office and other associated entities.

Key Responsibilities:

• Independently review, draft, and negotiate a wide range of contracts and ancillary documents, including, without limitation, confidentiality agreements, leases, purchase agreements, independent contractor agreements, certificates of insurance, AIAs, statements of work, amendments, order forms, and other asset management-related agreements
• Develop detailed familiarity of and working comfort with Hillspire contract templates
• Work in collaboration with the Hillspire legal team and various other Schmidt entities to negotiate and incorporate terms as appropriate into Hillspire templates
• Analyze price proposals, financial reports, and other data in proposals (the Contract Manager, Real Estate should be comfortable with numbers)
• Incorporate counterparty comments into Hillspire contract templates and/or compare legal terms in counterparty proposals with those in Hillspire contract templates. Analyze and determine which terms we cannot accept and which should be added on a case-by-case basis, in consultation with the Hillspire legal team
• Evaluate and/or monitor contract performance to determine the necessity for amendments or extensions of contracts and compliance with contractual obligations
• Work collaboratively with the Legal and Corporate Compliance and Paralegal Operations teams on the maintenance of Hillspire's contract templates, knowledge database, and clause library, identifying opportunities for improvement in each
• Partner and collaborate with internal stakeholders throughout the organization regarding contractual matters, ensuring compliance by such stakeholders with the contract process
• Coordinate signatures of appropriate signing authorities, ensuring contracts are fully executed by all parties, and collaborating with the Corporate Compliance and Paralegal Operations team to file drafts-as well as executed versions-of contracts in applicable locations
• Perform special projects and respond to ad-hoc requests as needed from time to time, including real estate and contracts-reporting projects

Experience Required

• Undergraduate college degree from an accredited university
• Minimum 5 years' experience as a contract manager or other relevant legal experience
• Experience with corporate and/or real estate-related contracts and transactions

Skills and Attributes

• Strong contract drafting and negotiation skills (with the ability to clearly distill and synthesize complicated concepts and convert them into straightforward legal documents)
• Client service-oriented, responsive, and motivated to solve problems and drive projects to close
• Self-driven to figure out and anticipate needs
• Detail-oriented with high expectations and accountability mindset
• Collegial team player with an ability to work independently in a fast-paced environment
• Ability to multitask and manage multiple competing priorities efficiently
• Highly intelligent, organized systems thinker
• Outstanding project management, people management, and organizational development skills
• Innate ability to tailor approach and communication style for diverse range of internal and external stakeholders, with diplomacy and professionalism
• Leads with strong emotional intelligence and a drive towards continuous improvements with a "can-do" attitude
• Familiarity with contract law, accounting principles, and finance
• Understanding of financial implications of contracts
• Demonstrated ability to maintain absolute confidentiality and the highest level of discretion
• Unassailable integrity and ethics
• Effortlessly maintain a holistic view of the work and simultaneously track the details to execute
• Confidence working in GSuite, DocuSign, and Zoom
• Seasoned Microsoft Office user, specifically with Word and Excel
• Comfort with ambiguity and change management, and adaptable to new systems and technology, especially those that assist with end-to-end contract lifecycle management
• Experience in leading cross-functional projects

Preferred

• JD, MBA, or Graduate Degree in a related field

$160,000 - $180,000 a year

This is an exempt position

Hillspire, LLC is an equal opportunity employer and we strive to create an atmosphere where diversity of identity, experience, and background are welcomed, valued, and supported.

We believe that diversity brings about greater results on all levels and we aim to use our resources to generate greater impact through our work. Candidates who contribute to this diversity are strongly encouraged to apply.