Assistant Office Director - Financial Services

Salary: $36.48 - $50.00 Hourly
Location : Salt Lake County, UT
Job Type: Full Time
Remote Employment: Flexible/Hybrid
Job Number: 44636
Agency: 250 Health & Human Services
Unit: 3105 DHHS DIH Financial Services
Opening Date: 03/31/2025
Closing Date: 4/14/2025 11:59 PM Mountain
FLSA: Exempt
Recruiter: Angie Rhodes, arhodes@utah.gov
# of Openings: 1
Background Check: You must successfully pass a criminal history check.
Location: Cannon Health Building288 North 1460 WestSalt Lake City UT 84116 The Utah Department of Health and Human Services, Cannon Health Building is proud to be a tobacco free campus.
Schedule Code: AX - Employees in supervisory positions - This is a career service exempt at will position.
Benefits: This position is eligible for a full benefits package. See benefits tab below for details.
EEO Statement: The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, dial 711 or TTY: 800-346-4128.

Job Description
The Assistant Office Director is responsible for budget tracking, development, and coordination; coordinates with other state and federal governmental agencies, the legislature, provider groups and national organizations. Incumbent directs a team responsible for forecasting Medicaid's budget. Incumbent directs and reviews various research and analysis related to the budget.

JOB DESCRIPTION:
A rewarding career opportunity calling for excellent management skills; forecasting skills; the ability to learn and understand financial transactions. The position is with the Office of Financial Services in the Medicaid program. For information about Utah's Medicaid program please

Preference may be given to those with a completed Master's degree in Business Administration, Finance, Accounting or a related field as determined by the hiring official.

A skills assessment will be given prior to any interview scheduling.
Note: as of April 8, 2024, DHHS employees will be working a hybrid schedule, which includes 2 office days per week and 3 telework days.
Why work for the Utah Department of Health and Human Services? In addition to the rich the State of Utah offers, the department offers:

• On-site fitness center, for a minimal membership fee
• UTA Eco Pass, at a discounted monthly rate
• Teleworking opportunities with a minimum 2 office days per week beginning 04/2024.
• On-site day care center at the Cannon Health Building with First Steps Day Care - contact for rates and availability, 385-382-4012 or

For more information on the Utah Department of Health and Human Services, please click
If offered this position, your employment will be contingent upon passing a background check and review. There will be no cost to you for this check. This check will include fingerprinting, which will be available at various DHHS locations for your convenience. Fingerprinting will be completed prior to your first day of employment. You may review the policy by clicking here.
Responsibilities

• Manage subordinate personnel including: hiring, determining workload and delegating assignments, training, monitoring and evaluating performance, and initiating corrective or disciplinary actions
• Understand and educate others on the practices of the Medicaid system
• Oversee forecasting and analytics teams
• Coordinate and review responses to Governor's Office of Planning and Budget (GOPB) and Legislative Fiscal Analyst (LFA) requests
• Work with external stakeholders such as the GOPB, LFA, advocates, health providers, etc. to provide accurate information about the division's expenditures.
• Ensure expenditures and sources of revenue are accurately reported to division management and other stakeholders at regular intervals
• Assess the impact of legislation or audit recommendations on areas of oversight
• Develop and improve procedures
• Read, interpret and apply laws, policies/procedures and ensure compliance

Qualifications

(includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position)

• Have solid management and mentoring skills
• Have ability to understand, categorize, organize, and interpret diverse data sets
• Have strong MS Office skills
• Have solid time management and organizational skills
• Have proven analytical skills
• Have the drive to innovate
• Have a passion for problem solving
• Have willingness to learn and grow
• Have the ability to collaborate and work closely with various business, IT and senior management teams
• Have the ability to communicate results and progress internally and externally
• Have the ability to quantify and measure impacts of proposals
• Have knowledge of principles, theories, and practices of budget management
• Have ability to read, interpret and apply laws, and policies/procedures
• Have project management and critical thinking skills
• Have skills in process improvement/evaluation

Supplemental Information

• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
• A skills assessment will be given prior to any interview scheduling.

Benefits:
The State of Utah offers eligible employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for a detailed information page: To access a Total Compensation Calculator in Excel format click

FMLA General Notice:
(right click + open link in new tab)
(clic derecho + abrir en una pestaa nueva?)
01

Your answers to the questions on this posting must be supported by the duties, experience, andinformation listed in your profile's work and education history, not your resume. Please select "YES" to indicate you understand the validity of your claims will be based upon information contained within your application, not your resume. Unsubstantiated claims, exclusion of information, or incomplete answers may result in the disqualification of your application or of the question. Entering "see resume" will be considered an incomplete answer.

• Yes

02

Please indicate how you heard about this specific job posting.

• State of Utah job site (www.governmentjobs.com/careers/utah)
• Referred by a Friend or Family
• Indeed
• Other External Job Board or Site
• LinkedIn
• Social Media (Facebook, Twitter, etc.)
• DWS job website (www.jobs.utah.gov)
• Advertisement (Digital Ad, Billboard, Print, etc)
• Professional Network (Association, Membership, Work Colleague)
• University Network (Handshake, School Job Board, Career Center, etc)
• Contacted by a Recruiter
• Career or Job Fair
• Internship
• Interviewed for different position
• Internal communications (Agency/Division, etc)
• Other (not listed above)

03

In applying for this position, I understand that any offer of employment would be contingent upon me successfully completing a background screening as per the Utah Department of Health and Human Services Background Screening Policy. Link to the policy can be found in the job description.

• Yes

04

Are you a current employee of the Utah Department of Health and Human Services (DHHS)?

• Yes
• No

05

Do you have a Bachelor's degree (or higher) in a business, financial or related field, or Master's degree in Business Administration, Finance, Accounting or a related degree, as determined by the hiring official?

• No degree/related degree
• Yes, Bachelor's Degree
• Yes, Master's Degree or higher

06

Please indicate the field of your highest-level degree earned.
07

Please indicate your professional experience working for a Medicaid agency.

• No experience
• 1 - 2 years
• 2 - 5 years
• 5 or more years

08

Please describe your professional experience working for a Medicaid agency (including which State(s) employed you)?(Do not state 'see resume'.)
09

Please indicate your years of professional experience developing and monitoring budgets.

• No experience
• 1 - 2 years
• 2 - 5 years
• 5 or more years

10

Describe your professional work experience with developing and monitoring budgets.(Do not state 'see resume'.)
11

Please indicate your years of professional experience directly supervising mid-level managment employees, including hiring, assigning work, motivating staff, monitoring performance, taking corrective or disciplinary action, and terminating.

• No experience
• 1 - 2 years
• 2 - 5 years
• 5 or more years

12

Please describe your experience supervising mid-level management staff to include the number of staff supervised, job titles of those you supervised, and the length of time you spent in the supervisory position. Please also include the employer for positions that provided this experience.(Do not state 'see resume'.)
13

Please select all that you have professional experience performing.

• None
• Contracting
• Financial Reporting
• Auditing
• Accounting
• Legislative Analysis/Reporting
• Regulatory Compliance
• Federal Regulation Analysis

14

Please describe the specific professional experience you have with each of the items selected above.(Do not state 'see resume'.)
15

Please rate your professional experience using MS Excel to create queries, reports, analyses, etc.

• No experience
• Beginner: You have entered data into the spreadsheet and used simple functions.
• Intermediate: You meet the beginner requirements AND have created charts, graphs, and used more advanced functions such as pivot tables.
• Advanced: You meet the beginner and intermediate requirements AND have experience with VBA, ODBC/Access Connections, solver, forms, etc.

16

Please describe your professional experience with MS Excel to create queries, reports, analyses etc. Be sure to describe how your professional experience supports the Excel experience level selected above.
Required Question