Transactions / Lease Administration Manager

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Key Responsibilities:

Lease Administration:

• Manage a portfolio of approximately 200 leases
• Oversee lease abstraction processes
• Conduct lease audits to verify data accuracy
• Manage CoStar system, including data input, reporting, and troubleshooting
• Oversee payment programs for executive suites and monthly pay cycles
• Lead monthly leadership update meetings

Lease Data and Program Management:

• Review and validate reporting, data accuracy, and rent variance
• Analyze leases by category spend
• Recommend changes based on data insights
• Manage the export of AP files to clients B2B/Oracle
• Oversee Certificate of Insurance (COI) management

Transaction Management:

• Coordinate approvals with business departments and Strategic Business Partners
• Understand and communicate business requirements for new space, renewals, and terminations
• Manage lease approvals from business leaders
• Liaise with client's Legal for lease document review and assistance
• Oversee the execution of agreements, including new leases, renewals, subleases, and licenses
• Manage tenant estoppels and SNDAs

Stakeholder Management and Communication:

• Lead weekly meetings with the Transaction Management team
• Conduct monthly Critical Dates Meetings to review upcoming transactions and projections
• Coordinate with Strategic Business Partners on business intelligence for future activities
• Manage CRM relationships with the client's business units and landlords/vendors

Financial Analysis and Reporting:

• Oversee financial analysis for projects, including market information analysis and RFPs
• Manage approval processes, including cost-benefit analysis and aesthetic analysis
• Generate ad-hoc reports from CoStar and other sources as requested by various stakeholders
• Maintain historical location square footage data
• Support internal audit processes

Forecasting and Budgeting:

• Oversee lease forecasting processes, including locations, other leases, and Treasury forecasts
• Manage Data Center lease payments and related processes
• Maintain and update the Bank ATM renewals tracker

Qualifications:

• Bachelor's degree in Real Estate, Business Administration, or related field is preferred.
• 5+ years of experience in commercial real estate, lease administration, and transaction management
• Strong knowledge of lease administration software (preferably CoStar) and financial analysis tools
• Excellent analytical and problem-solving skills
• Outstanding communication and interpersonal abilities
• Proven ability to manage multiple high-priority projects simultaneously
• Strong attention to detail and commitment to data accuracy
• Experience with financial forecasting and budgeting in a real estate context

This role offers an exciting opportunity to drive efficiency, reduce risks, and optimize real estate operations for a leading organization. The successful candidate will play a crucial role in shaping our real estate strategy and ensuring operational excellence across our portfolio.

Location:

On-site -SAN ANTONIO, TX

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.