Assistant Manager, Building Operations
Apply NowCompany: County of Santa Clara, CA
Location: Santa Clara, CA 95051
Description:
Salary : $155,602.72 - $189,153.12 Annually
Location : Throughout the County of Santa Clara, CA
Job Type: Full-Time
Job Number: 25-M67-A
Department: County-Wide Recruitment
Opening Date: 04/01/2025
Closing Date: 4/15/2025 11:59 PM Pacific
Bargaining Unit: 92
Description
Under general direction, to manage the Building Operations Division in the absence of the Building Operations Manager, and assist in the management of the County's real property infrastructure and facilities maintenance activities.
Typical Tasks
Employment Standards
It is anticipated that the successful candidate will have a combination of education and experience equivalent to a four-year Bachelor's degree in engineering, architecture, or a related discipline; or approximately five (5) years of increasingly responsible experience in facilities management.
Possession of a valid State of California driver's license that will qualify for a County Drivers Permit at the time of appointment.
Knowledge of:
The County offers comprehensive first-class medical, dental, and vision benefits plans for County employees and their dependents, including plans with no deductibles, no co-pays, no co-insurance, and no prescription drug co-pays. Learn more
The County also offers generous paid time off with significant vacation, sick time, and 13 paid County holidays annually! Details are included in the with the bargaining unit applicable to the job classification.
In addition to the amazing perks above, the County also offers the additional benefits below.
Retirement Benefits
The County offers robust retirement plans including a (similar to the private sector's 401(k) plan) and the In addition to lifetime retirement income available through the CalPERS pension plan, the 457(b) Deferred Compensation plan provides a great way to save for retirement and supplement the defined benefit pension available to employees. These plans help our employees build a plan for their future and contribute to their family's long-term financial well-being.
Health Flexible Spending Account
The empowers employees to manage healthcare expenses efficiently with tax-free contributions (up to $3,200 for the 2024 calendar year). Secure tax-free solutions for your healthcare expenses and enjoy the flexibility to manage your healthcare finances effectively with the HFSA.
Dependent Care Assistance Program (DCAP)
The enables employees to utilize tax-free funds for dependent care services, facilitating a convenient and cost-effective approach for managing your dependent care expenses. The County also offers the , an employer-funded DCAP, for employees with annual income under $120,000.
Life and AD&D
The County offers life and disability benefits including , Insurance, These benefits ensure financial security and income support when you and your family need it most.
Employee Assistance Program (EAP)
The County prioritizes employee mental health and well-being and offers a top-tier through Concern providing confidential counseling sessions covering stress, anxiety, relationships, grief, as well as financial/legal services, personal coaching, child and elder care referrals, and comprehensive crisis support.
Employee Wellness
The offers free wellness programing, fitness classes and resources; including Elevate My Wellness an all-in-one platform designed to elevate your well-being journey.
Education Reimbursement
A generous program is available, including Education Reimbursement for employees seeking additional training and professional development.
NOTE: Benefit and Retirement information may vary from bargaining unit to bargaining unit. Due to changes in State Law, current pension provisions described in the union contracts are not automatically applied. Specific pension benefits for new hires who start on or after January 1, 2013 may be different than indicated in the union contracts.
Click here to access all Memoranda of Understanding and most recent Summary of Changes.
01
Please answer the following questions. Completion of the following supplemental questions is REQUIRED for your application and is an integral part of the evaluation process. Initially, it will be used to determine minimum qualifications. For those applicants meeting the employment standards, this information will be critical in the subsequent competitive assessment to identify those candidates to be invited to continue in the examination process. Your responses to the questions may also be reviewed and scored in a Competitive Rating evaluation process based on pre-determined rating criteria. Your answers should be as complete as possible, as no additional information will be accepted from applicants once the Competitive Rating evaluation has begun. Please include the name of employer, job title, dates of employment and number of hours worked per week for questions asking about your experience. A response of "see resume" or "see application" will deem your application incomplete. Vague, incomplete or non-responsive answers could result in no or low scores in a competitive rating process.Do you understand this requirement?
02
What is the highest level of education you have completed?
03
Do you have a Bachelor's in engineering, architecture, or a related discipline?
04
Please provide the level and area of study of any and all degrees you possess. If no degree was obtained, please provide the area of study and the total number of quarter or semester units completed.
05
How many years of increasingly responsible experience in facilities management do you possess?
06
Please describe your increasingly responsible facilities management experience. Please include the name of employer, name of hospital, job title, dates of employment and number of hours worked per week. If none, state 'N/A'.
07
Do you have experience consulting and advising management and directors on activities and status of Building Operations programs as they pertain to the following? (Select all that apply)
08
Describe your experience consulting and advising management and directors on activities and status of Building Operations programs. Please include the name of employer, name of hospital, job title, dates of employment and number of hours worked per week. If none, state 'N/A'.
09
How many years of experience do you have developing, analyzing, and recommending effective courses of action, to establish and monitor program objectives, priorities, and policies, in coordination with others?
10
Describe your experience developing, analyzing, and recommending effective courses of action, to establish and monitor program objectives, priorities, and policies, in coordination with others. Please include the name of employer, name of hospital, job title, dates of employment and number of hours worked per week. If none, state 'N/A'.
11
Do you have experience with the following? (Select all that apply)
12
Please describe your experience working with OSHPD, HCAI, Joint Commission, Fire Marshal, Air Quality Authorities, State Water Board, OSHA, Architect and Design Professionals, General Contractors or other applicable agency/organizations. Please include the name of employer, name of hospital, job title, dates of employment and number of hours worked per week. If none, state 'N/A'.
13
Describe your experience with The Joint Commission Standards related to Environment of Care, Life Safety, and Emergency Management. Please include the name of employer, name of hospital, job title, dates of employment and number of hours worked per week. If none, state 'N/A'.
14
Do you possess any of the following certifications? (Select all that apply) If yes, attach a copy of the relevant certification(s).
15
How many years of experience do you have supervising staff, including training and staff development, personnel management techniques, and evaluation?
16
Describe your experience with supervision of staff, including training and staff development, personnel management techniques, and evaluation. Please include the name of employer, name of hospital, job title, dates of employment and number of hours worked per week. If none, state 'N/A'.
17
Describe your experience managing program or project budgets. Please describe the type of budget and the name of the project or program, budget amount, how you organized it, how you tracked it, and how you ensured that you operated within the budget allocation. Please include the name of employer, name of hospital, job title, dates of employment and number of hours worked per week. If none, state 'N/A'.
18
Describe any prior experience you have working in a call center work environment. Please include the name of employer, name of hospital, job title, dates of employment and number of hours worked per week. If none, state 'N/A'.
19
The eligible list created from this recruitment will be used to fill vacancies throughout multiple departments in the County of Santa Clara. Some positions require that incumbent must be able to obtain and maintain a Department of Correction's Security Clearance throughout the term of employment. Do you understand and agree to this requirement?
20
How did you find out about this job?
21
If you selected an event/fair or other in the question above. Please specify. If not, type n/a.
Required Question
Location : Throughout the County of Santa Clara, CA
Job Type: Full-Time
Job Number: 25-M67-A
Department: County-Wide Recruitment
Opening Date: 04/01/2025
Closing Date: 4/15/2025 11:59 PM Pacific
Bargaining Unit: 92
Description
Under general direction, to manage the Building Operations Division in the absence of the Building Operations Manager, and assist in the management of the County's real property infrastructure and facilities maintenance activities.
Typical Tasks
- Performs special studies related to facilities and buildings including, safety, utilities, infrastructure, resources, building and fire codes, IPM, and other environmental issues;
- Manages programs and supervises support staff as assigned;
- Acts as the engineering expert for Building Operations as required by its customers;
- Acts as the primary liaison between Building Operations and Capital Programs concerning technical support, value engineering studies, and design issues;
- Evaluates and determines the need for special studies, consultant support, and Architect/Engineer (A/E) designs;
- Interviews consultants and reviews proposals, then makes recommendations on the selection of firms and consultants based upon their technical merit and the incumbents professional judgement;
- Manages and is responsible for as-built drawings and building plans;
- Reviews all Capital Programs projects when requested and ensures that all final project submittals and record drawings are received from Capital Programs;
- Writes technical contracts and determines the scope of work in assigned areas of technical expertise and those determined by the needs of the County;
- Acts as the Division's ombudsman and troubleshooter on customer service issues;
- Assists in the development of the Division's budget, and maintenance activities;
- Identifies new business opportunities and customer support initiatives to expand the scope of services provided by Building Operations to County organizations;
- Coordinates and manages the Division's underground storage tank program and its permitting requirements;
- Acts as the primary liaison with other agencies including other divisions, agencies and departments within the County, and, State and Federal regulatory agencies regarding, fire protection, health and safety, and environmental issues;
- Assists in the development of the Division's master training plan and identifies specific areas for training and skill improvement for technical and trade personnel;
- Performs other related tasks as required.
Employment Standards
It is anticipated that the successful candidate will have a combination of education and experience equivalent to a four-year Bachelor's degree in engineering, architecture, or a related discipline; or approximately five (5) years of increasingly responsible experience in facilities management.
Possession of a valid State of California driver's license that will qualify for a County Drivers Permit at the time of appointment.
Knowledge of:
- Architecture and or engineering;
- Administrative methods, organization and program development and evaluation;
- Personnel motivation, training and staff development, personnel management techniques, and employee supervision;
- Building and trade codes, permitting requirements, and ordinances;
- Criteria for evaluation of A/E contracts, and contract administration procedures.
- Deal effectively and create effective working relationships with coworkers and a variety of customers including peers in other County agencies and departments, with government agencies including other county, Federal, and State, and local agencies, and community organizations;
- Communicate effectively in public;
- Prepare and review reports and budgets;
- Develop, analyze, and recommend effective courses of action, to establish and monitor program objectives, priorities, and policies, in coordination others;
- Consult with and advise management and directors on activities and the status of the maintenance and repair program;
- Develop short and long range budget plans that accurately reflect facility, customer, and maintenance program needs policies, in coordination others;
- Consult with and advise management and directors on activities and the status of Building Operations programs especially as they pertain to facilities and building, safety, utilities, infrastructure, resources, building and fire codes, IPM, and environmental issues, the Division's underground storage tank program and its permitting requirements;
The County offers comprehensive first-class medical, dental, and vision benefits plans for County employees and their dependents, including plans with no deductibles, no co-pays, no co-insurance, and no prescription drug co-pays. Learn more
The County also offers generous paid time off with significant vacation, sick time, and 13 paid County holidays annually! Details are included in the with the bargaining unit applicable to the job classification.
In addition to the amazing perks above, the County also offers the additional benefits below.
Retirement Benefits
The County offers robust retirement plans including a (similar to the private sector's 401(k) plan) and the In addition to lifetime retirement income available through the CalPERS pension plan, the 457(b) Deferred Compensation plan provides a great way to save for retirement and supplement the defined benefit pension available to employees. These plans help our employees build a plan for their future and contribute to their family's long-term financial well-being.
Health Flexible Spending Account
The empowers employees to manage healthcare expenses efficiently with tax-free contributions (up to $3,200 for the 2024 calendar year). Secure tax-free solutions for your healthcare expenses and enjoy the flexibility to manage your healthcare finances effectively with the HFSA.
Dependent Care Assistance Program (DCAP)
The enables employees to utilize tax-free funds for dependent care services, facilitating a convenient and cost-effective approach for managing your dependent care expenses. The County also offers the , an employer-funded DCAP, for employees with annual income under $120,000.
Life and AD&D
The County offers life and disability benefits including , Insurance, These benefits ensure financial security and income support when you and your family need it most.
Employee Assistance Program (EAP)
The County prioritizes employee mental health and well-being and offers a top-tier through Concern providing confidential counseling sessions covering stress, anxiety, relationships, grief, as well as financial/legal services, personal coaching, child and elder care referrals, and comprehensive crisis support.
Employee Wellness
The offers free wellness programing, fitness classes and resources; including Elevate My Wellness an all-in-one platform designed to elevate your well-being journey.
Education Reimbursement
A generous program is available, including Education Reimbursement for employees seeking additional training and professional development.
NOTE: Benefit and Retirement information may vary from bargaining unit to bargaining unit. Due to changes in State Law, current pension provisions described in the union contracts are not automatically applied. Specific pension benefits for new hires who start on or after January 1, 2013 may be different than indicated in the union contracts.
Click here to access all Memoranda of Understanding and most recent Summary of Changes.
01
Please answer the following questions. Completion of the following supplemental questions is REQUIRED for your application and is an integral part of the evaluation process. Initially, it will be used to determine minimum qualifications. For those applicants meeting the employment standards, this information will be critical in the subsequent competitive assessment to identify those candidates to be invited to continue in the examination process. Your responses to the questions may also be reviewed and scored in a Competitive Rating evaluation process based on pre-determined rating criteria. Your answers should be as complete as possible, as no additional information will be accepted from applicants once the Competitive Rating evaluation has begun. Please include the name of employer, job title, dates of employment and number of hours worked per week for questions asking about your experience. A response of "see resume" or "see application" will deem your application incomplete. Vague, incomplete or non-responsive answers could result in no or low scores in a competitive rating process.Do you understand this requirement?
- Yes
- No
02
What is the highest level of education you have completed?
- High School or GED equivalent
- College (1 to 29 semester units / 1 to 44 quarter units)
- College (30 to 59 semester units / 45 to 89 quarter units)
- College (60 to 89 semester units / 90 to 134 quarter units)
- College (90 to 119 semester units / 135 to 179 quarter units)
- College (120 or more semester units / 180 or more quarter units)
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- Doctoral Degree
03
Do you have a Bachelor's in engineering, architecture, or a related discipline?
- Yes
- No
04
Please provide the level and area of study of any and all degrees you possess. If no degree was obtained, please provide the area of study and the total number of quarter or semester units completed.
05
How many years of increasingly responsible experience in facilities management do you possess?
- None
- Less than one year
- One to less than two years
- Two to less than three years
- Three to less than four years
- Four to less than five years
- Five to less than six years
- Six to less than seven years
- Seven to less than eight years
- Eight to less than nine years
- Nine years or more
06
Please describe your increasingly responsible facilities management experience. Please include the name of employer, name of hospital, job title, dates of employment and number of hours worked per week. If none, state 'N/A'.
07
Do you have experience consulting and advising management and directors on activities and status of Building Operations programs as they pertain to the following? (Select all that apply)
- Facilities and Building
- Safety
- Utilities
- Infrastructure
- Resources
- Building and Fire Codes
- Integrated Pest Management (IPM)
- Environmental Issues
- Underground storage and tank programs
- Permitting Requirements
- Other
- None
08
Describe your experience consulting and advising management and directors on activities and status of Building Operations programs. Please include the name of employer, name of hospital, job title, dates of employment and number of hours worked per week. If none, state 'N/A'.
09
How many years of experience do you have developing, analyzing, and recommending effective courses of action, to establish and monitor program objectives, priorities, and policies, in coordination with others?
- None
- Less than one year
- One to less than two years
- Two to less than three years
- Three to less than four years
- Four to less than five years
- Five to less than six years
- Six to less than seven years
- Seven to less than eight years
- Eight to less than nine years
- Nine years or more
10
Describe your experience developing, analyzing, and recommending effective courses of action, to establish and monitor program objectives, priorities, and policies, in coordination with others. Please include the name of employer, name of hospital, job title, dates of employment and number of hours worked per week. If none, state 'N/A'.
11
Do you have experience with the following? (Select all that apply)
- OSHPD/HCAI (Office of Statewide Health Planning and Development/Department of Health Care Access and Information
- Joint Commission
- Fire Marshall
- Air Quality Authorities
- State Water Board
- OSHA (Occipational Safety and Health Administration)
- Architect and Design Professionals
- General Contractors
- Other
- None
12
Please describe your experience working with OSHPD, HCAI, Joint Commission, Fire Marshal, Air Quality Authorities, State Water Board, OSHA, Architect and Design Professionals, General Contractors or other applicable agency/organizations. Please include the name of employer, name of hospital, job title, dates of employment and number of hours worked per week. If none, state 'N/A'.
13
Describe your experience with The Joint Commission Standards related to Environment of Care, Life Safety, and Emergency Management. Please include the name of employer, name of hospital, job title, dates of employment and number of hours worked per week. If none, state 'N/A'.
14
Do you possess any of the following certifications? (Select all that apply) If yes, attach a copy of the relevant certification(s).
- CHFM - Certified Healthcare Facility Manager
- CHSP - Certified Healthcare Safety Professional
- CPE- Certified Plant Engineer
- HEM - Healthcare Environmental Manager
- Steam License Certifications
- CFC & Refrigerant Certifications
- Other
- None
15
How many years of experience do you have supervising staff, including training and staff development, personnel management techniques, and evaluation?
- None
- Less than one year
- One to less than two years
- Two to less than three years
- Three to less than four years
- Four to less than five years
- Five to less than six years
- Six to less than seven years
- Seven to less than eight years
- Eight to less than nine years
- Nine years or more
16
Describe your experience with supervision of staff, including training and staff development, personnel management techniques, and evaluation. Please include the name of employer, name of hospital, job title, dates of employment and number of hours worked per week. If none, state 'N/A'.
17
Describe your experience managing program or project budgets. Please describe the type of budget and the name of the project or program, budget amount, how you organized it, how you tracked it, and how you ensured that you operated within the budget allocation. Please include the name of employer, name of hospital, job title, dates of employment and number of hours worked per week. If none, state 'N/A'.
18
Describe any prior experience you have working in a call center work environment. Please include the name of employer, name of hospital, job title, dates of employment and number of hours worked per week. If none, state 'N/A'.
19
The eligible list created from this recruitment will be used to fill vacancies throughout multiple departments in the County of Santa Clara. Some positions require that incumbent must be able to obtain and maintain a Department of Correction's Security Clearance throughout the term of employment. Do you understand and agree to this requirement?
- Yes
- No
20
How did you find out about this job?
- Contacted by County Recruiter
- Contacted by a Recruitment Firm
- County Employee Referral
- County of Santa Clara Career Website
- County of Santa Clara Job Interests Email Notification
- Indeed
- Virtual Job Fair
- In Person Job Fair
- In-Person Networking Professional Event
- Virtual Networking Event
- Community Event
- Glassdoor
- Governmentjobs.com
- Professional Association
- Search Engine (Google, Bing, online search, etc.)
- Hospital Website: SCVMC, O'Connor Hospital, St. Louise Regional Hospital Website
- Handshake
- Student Career Center
- County Text Message
- Other (Specify in the next question)
21
If you selected an event/fair or other in the question above. Please specify. If not, type n/a.
Required Question