Fiscal Administrative Officer
Apply NowCompany: County of Yolo, CA
Location: Woodland, CA 95695
Description:
Salary: $112,486.40 - $136,739.20 Annually
Location : Woodland, CA
Job Type: Full Time
Job Number: 2024-00313ii
Department: Community Services
Opening Date: 04/01/2025
Closing Date: 5/1/2025 11:59 PM Pacific
Description
The County of Yolo is recruiting to fill one (1) regular, full-time position in the class of Fiscal Administrative Officer. The position exists with the Department of Community Services.
The Position
The ideal candidate will have a solid background in leadership, mentoring, working with diverse teams, as well as experience working with program subject matter experts that do not have a fiscal background. Someone that can produce results quickly in a fast-paced environment without sacrificing accuracy. Strong written and verbal communications skills are necessary, such as boiling complex data down into easily understandable information and visual aids. The ideal candidate will have the ability to guide any interfaces/system change discussions for the fiscal division. Additionally, someone who can lead and inform staff on how improvements can be made or suggestions for utilizing tools to improve work quality and efficiency.
To view the full job description for this class, please click .
How To Apply
Interested applicants should submit an online County of Yolo Employment Application and verification of education by the closing date. For important and detailed information regarding the application and selection process for this recruitment, please see the APPLICATION AND SELECTION PROCESS section of this job announcement below.
Essential Functions
To view the full job description, click .
Duties may include, but are not limited to, the following:
Employment Standards
Minimum Qualifications
Education: A Bachelor's Degree or higher from an accredited college or university in Business Administration, Public Administration, Accounting, Finance, Economics, or a closely related field; AND
Experience: Five (5) years of responsible, professional experience performing administrative, budget management, fiscal and/or program analytical work, including a minimum of two (2) years of supervisory experience.
License: Some positions in this classification may require incumbents to possess and maintain a valid California driver's license, Class C or higher, to carry out job related duties. Individuals who do not meet this requirement due to a physical or mental disability may request a reasonable accommodation.
Application & Selection Process
It is highly recommended that you print this job bulletin for future reference.
Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the closing date. Application information must be current, concise, and related to the requirements in this job announcement. A resume may be included with your application; however, it will not substitute for the information requested on the application. In addition to a completed application, applicants are required to submit verification of education. Incomplete applications will be disqualified.
Selection Procedure
The following is a tentative schedule of events that will occur as part of the selection process.
Verification of Education
Acceptable forms of educational documentation are official or unofficial transcripts that list the student's name, institution name, field of study and date the degree was awarded.
For recent graduates who have not received proof of their degree yet, a letter from the registrar's office stating that all requirements for graduation have been met and listing the field of study will be sufficient proof of graduation.
Please do not send originals; copies of the required documents are acceptable. Any submitted documents will not be returned.
All foreign transcripts or diplomas must be in English. If the institution does not provide these documents in English, the applicant will need to provide a translation which has been done by a professional agency. The County of Yolo will accept education as equivalent to U.S. accreditation from Institutions that are listed as members of the International Association of Universities. You may check for your school by visiting the IAU web site ().
Applicants who possess a degree or completed coursework that is not from an accredited college or university, must submit one of the following:
1. A written statement from a U.S. accredited university or college that states that the applicant is qualified for entrance to a program of graduate studies for which a degree in a related field is required.
2. An evaluation of the applicant's degree and coursework equivalency by a private organization that provides foreign credential evaluation services. The evaluation must include a comparison of comparable U.S. courses for content, credit and grade.
Note: Foreign language documents must include a precise word-for-word English translation of all foreign language documents. It is the responsibility of each applicant to prove to the satisfaction of the County that the applicant meets the specific requirements listed on the job announcement for each specific examination. The following is a list of private organizations that provide foreign credential evaluation services. Fees range from $50 to $400 per document; processing times vary from 5-20 business days. For further information, please contact the organization(s). The County of Yolo does not endorse these business entities; this list has been developed for informational purposes only.
EDUCATIONAL RECORDS EVALUATION SERVICE
601 University Ave., Suite 127
Sacramento, CA 95825
(916) 921-0790
FOREIGN EDUCATION DOCUMENT SERVICE
P.O. Box 151739
San Diego, CA 92175
(619) 265-5810
CENTER FOR APPLIED RESEARCH, EVALUATION & EDUCATION, INC.
P.O. Box 18358 Anaheim, CA 92817
(714) 237-9272
GLOBAL SERVICES ASSOCIATES, INC.
409 North Pacific Coast Highway, # 393
Redondo Beach, CA 90277
(310) 828-5709
INTERNATIONAL EDUCATION RESEARCH FOUNDATION CREDENTIALS EVALUATION SERVICE
P.O. Box 3665
Culver City, CA 90231-3665
(310) 258-9451
Screening for Best Qualified
The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated to determine those applicants that are best qualified.
Contact Information
For questions about the position or about employment with the County, please contact Human Resources by e-mail at or by phone at (530) 666-8055.
Equal Employment Opportunity
It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act. Please call the County of Yolo Human Resources Office at (530) 666-8055 at least five (5) business days prior to the scheduled test date to request accommodation. Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required.
Yolo County, a place where YOU belong!
The average person spends one third of their life at work. Why not spend that time in an environment where you are seen for who you are, celebrated for the diversity you bring, and valued for your potential to contribute to an innovative and dynamic workforce? Yolo County is committed to creating and sustaining an inclusive and equitable workplace which supports and values our diverse community.
Come join us! This is where YOU belong.
RETIREMENT
Were you hired into a CalPERS or other public agency reciprocal system for the first time on or before January 1, 2013? If so, you most likely have "Classic" member status. Classic members of CalPERS (or CalPERS reciprocal) agencies who come to work for Yolo County will remain Classic members!
"Classic" member CalPERS retirement formulas are:
Misc: 2.5% at 55
Safety: 3.0% at 55
Deputy Sheriff Safety: 3.0% at 50
"New" member CalPERS retirement formulas (for employees hired into a CalPERS agency for the first time after January 1, 2013) are:
Misc: 2% @ 62
Safety: 2.7% @ 57
BENEFITS
The County of Yolo offers a generous benefits package including:
- Health, Dental, and Vision Insurance
- CalPERS Retirement
- Deferred Compensation Plans
- Flexible Spending Accounts
- Employee Assistance Program
- Vacation, Sick, and Administrative Leave
- Holidays & Floating Holidays
- Disability Plans
- Social Security & Medicare
Benefits for County positions are specific to the bargaining unit of the position. The Salary Resolution (accessible ) identifies the bargaining unit for each County classification.
Once you've identified the bargaining unit, you can look up the benefits for a particular position by going to our Benefits Summaries by Bargaining Unit page on our website, by clicking
01
I have read the above instructions and understand that my responses to the supplemental questions are required, and my responses will be used to determine the best qualified candidates for this job. I certify that my responses are accurate to the best of my knowledge. I understand that should my name be placed on an eligible list and it is later found that my responses are inaccurate, my name will be immediately removed from the eligible list and I will be deemed ineligible for consideration for employment in this class with Yolo County.
02
The job bulletin for this class outlines the steps in the application and selection process, and contains all necessary information that an applicant will need to complete and submit a complete application packet. Complete application packets MUST be submitted prior to the closing date. Candidates will not be given additional time to submit additional information. I have read and certify that I understand the application instructions for this position. I understand that all required documents must be submitted by the closing date, and I have reviewed the job bulletin to ensure I understand what is required to submit a complete application packet.
03
I understand that the most qualified candidates will currently hold at least a lead role within a public sector agency where they independently manage and serve as an advisor to the management team on business operations related to finance/budget, contracts, and grants.
04
Select the option below that best represents your current employment status with the County of Yolo.
05
What department do you currently work in?
06
Please describe your experience cost accounting management system and interfaces including your position/title, years of experience, and the program you worked with.
07
What experience do you have leading a fiscal team? Please explain your management style and provide an example of both a positive and negative experience and how you handled the situation. If a team member was not meeting expectations, how would you address the situation?
08
Please provide an example of a time when you resolved a significant accounting discrepancy. What steps did you take to investigate the issue, and how did you ensure it would not happen again?
Required Question
Location : Woodland, CA
Job Type: Full Time
Job Number: 2024-00313ii
Department: Community Services
Opening Date: 04/01/2025
Closing Date: 5/1/2025 11:59 PM Pacific
Description
The County of Yolo is recruiting to fill one (1) regular, full-time position in the class of Fiscal Administrative Officer. The position exists with the Department of Community Services.
The Position
The ideal candidate will have a solid background in leadership, mentoring, working with diverse teams, as well as experience working with program subject matter experts that do not have a fiscal background. Someone that can produce results quickly in a fast-paced environment without sacrificing accuracy. Strong written and verbal communications skills are necessary, such as boiling complex data down into easily understandable information and visual aids. The ideal candidate will have the ability to guide any interfaces/system change discussions for the fiscal division. Additionally, someone who can lead and inform staff on how improvements can be made or suggestions for utilizing tools to improve work quality and efficiency.
To view the full job description for this class, please click .
How To Apply
Interested applicants should submit an online County of Yolo Employment Application and verification of education by the closing date. For important and detailed information regarding the application and selection process for this recruitment, please see the APPLICATION AND SELECTION PROCESS section of this job announcement below.
Essential Functions
To view the full job description, click .
Duties may include, but are not limited to, the following:
- Plans, directs, coordinates, and reviews the fiscal and administrative work of the department; assigns work activities and projects; monitors work flow; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems.
- Oversees and participates in the fiscal and accounting functions of the department, including the development and monitoring of the department's annual budget; approves transactions such as journal entries, purchase orders, payments, invoices and/or claims; reviews and monitors account analysis and reconciliation.
- Directs, coordinates and/or participates in various administrative services for the department including grant management, contract administration, information technology support, facilities management, personnel and payroll, and/or general office management.
- Oversees and participates in the completion of a variety of studies; supervises research activities; evaluates and analyzes department goals/objectives and legal mandates; analyzes existing and proposed legislation and directives to determine their impact on budgetary, fiscal, and/or operational functions of the department; prepares digests for management.
- Participates in the development and implementation of goals, objectives, policies, performance measures, and priorities for assigned programs; recommends and administers policies and procedures.
- Develops and implements management systems, procedures, and standards for program monitoring and evaluation; identifies opportunities for improving service delivery methods and procedures; recommends and/or implements improvements.
- Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
- Coordinates the fiscal and administrative work of the department with other divisions, departments, and outside agencies and individuals; serves as an advisor to department management on fiscal, operational, and administrative matters; acts as a representative for the department where appropriate.
- Prepares department submissions to the Board of Supervisors, including Board letters, budget proposals, etc.
- Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field.
- Performs related duties as assigned.
Employment Standards
Minimum Qualifications
Education: A Bachelor's Degree or higher from an accredited college or university in Business Administration, Public Administration, Accounting, Finance, Economics, or a closely related field; AND
Experience: Five (5) years of responsible, professional experience performing administrative, budget management, fiscal and/or program analytical work, including a minimum of two (2) years of supervisory experience.
License: Some positions in this classification may require incumbents to possess and maintain a valid California driver's license, Class C or higher, to carry out job related duties. Individuals who do not meet this requirement due to a physical or mental disability may request a reasonable accommodation.
Application & Selection Process
It is highly recommended that you print this job bulletin for future reference.
Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the closing date. Application information must be current, concise, and related to the requirements in this job announcement. A resume may be included with your application; however, it will not substitute for the information requested on the application. In addition to a completed application, applicants are required to submit verification of education. Incomplete applications will be disqualified.
Selection Procedure
The following is a tentative schedule of events that will occur as part of the selection process.
- Screen for Minimum Qualifications
- Screening for Best Qualified
- Department Selection Interviews
- Reference Checks
- Conditional Job Offer, pending: Pre-Employment Exams
- Drug & Alcohol Screen
- Department of Justice LiveScan
- Confirmed Job Offer
Verification of Education
Acceptable forms of educational documentation are official or unofficial transcripts that list the student's name, institution name, field of study and date the degree was awarded.
For recent graduates who have not received proof of their degree yet, a letter from the registrar's office stating that all requirements for graduation have been met and listing the field of study will be sufficient proof of graduation.
Please do not send originals; copies of the required documents are acceptable. Any submitted documents will not be returned.
All foreign transcripts or diplomas must be in English. If the institution does not provide these documents in English, the applicant will need to provide a translation which has been done by a professional agency. The County of Yolo will accept education as equivalent to U.S. accreditation from Institutions that are listed as members of the International Association of Universities. You may check for your school by visiting the IAU web site ().
Applicants who possess a degree or completed coursework that is not from an accredited college or university, must submit one of the following:
1. A written statement from a U.S. accredited university or college that states that the applicant is qualified for entrance to a program of graduate studies for which a degree in a related field is required.
2. An evaluation of the applicant's degree and coursework equivalency by a private organization that provides foreign credential evaluation services. The evaluation must include a comparison of comparable U.S. courses for content, credit and grade.
Note: Foreign language documents must include a precise word-for-word English translation of all foreign language documents. It is the responsibility of each applicant to prove to the satisfaction of the County that the applicant meets the specific requirements listed on the job announcement for each specific examination. The following is a list of private organizations that provide foreign credential evaluation services. Fees range from $50 to $400 per document; processing times vary from 5-20 business days. For further information, please contact the organization(s). The County of Yolo does not endorse these business entities; this list has been developed for informational purposes only.
EDUCATIONAL RECORDS EVALUATION SERVICE
601 University Ave., Suite 127
Sacramento, CA 95825
(916) 921-0790
FOREIGN EDUCATION DOCUMENT SERVICE
P.O. Box 151739
San Diego, CA 92175
(619) 265-5810
CENTER FOR APPLIED RESEARCH, EVALUATION & EDUCATION, INC.
P.O. Box 18358 Anaheim, CA 92817
(714) 237-9272
GLOBAL SERVICES ASSOCIATES, INC.
409 North Pacific Coast Highway, # 393
Redondo Beach, CA 90277
(310) 828-5709
INTERNATIONAL EDUCATION RESEARCH FOUNDATION CREDENTIALS EVALUATION SERVICE
P.O. Box 3665
Culver City, CA 90231-3665
(310) 258-9451
Screening for Best Qualified
The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated to determine those applicants that are best qualified.
Contact Information
For questions about the position or about employment with the County, please contact Human Resources by e-mail at or by phone at (530) 666-8055.
Equal Employment Opportunity
It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act. Please call the County of Yolo Human Resources Office at (530) 666-8055 at least five (5) business days prior to the scheduled test date to request accommodation. Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required.
Yolo County, a place where YOU belong!
The average person spends one third of their life at work. Why not spend that time in an environment where you are seen for who you are, celebrated for the diversity you bring, and valued for your potential to contribute to an innovative and dynamic workforce? Yolo County is committed to creating and sustaining an inclusive and equitable workplace which supports and values our diverse community.
Come join us! This is where YOU belong.
RETIREMENT
Were you hired into a CalPERS or other public agency reciprocal system for the first time on or before January 1, 2013? If so, you most likely have "Classic" member status. Classic members of CalPERS (or CalPERS reciprocal) agencies who come to work for Yolo County will remain Classic members!
"Classic" member CalPERS retirement formulas are:
Misc: 2.5% at 55
Safety: 3.0% at 55
Deputy Sheriff Safety: 3.0% at 50
"New" member CalPERS retirement formulas (for employees hired into a CalPERS agency for the first time after January 1, 2013) are:
Misc: 2% @ 62
Safety: 2.7% @ 57
BENEFITS
The County of Yolo offers a generous benefits package including:
- Health, Dental, and Vision Insurance
- CalPERS Retirement
- Deferred Compensation Plans
- Flexible Spending Accounts
- Employee Assistance Program
- Vacation, Sick, and Administrative Leave
- Holidays & Floating Holidays
- Disability Plans
- Social Security & Medicare
Benefits for County positions are specific to the bargaining unit of the position. The Salary Resolution (accessible ) identifies the bargaining unit for each County classification.
Once you've identified the bargaining unit, you can look up the benefits for a particular position by going to our Benefits Summaries by Bargaining Unit page on our website, by clicking
01
I have read the above instructions and understand that my responses to the supplemental questions are required, and my responses will be used to determine the best qualified candidates for this job. I certify that my responses are accurate to the best of my knowledge. I understand that should my name be placed on an eligible list and it is later found that my responses are inaccurate, my name will be immediately removed from the eligible list and I will be deemed ineligible for consideration for employment in this class with Yolo County.
- Yes
- No
02
The job bulletin for this class outlines the steps in the application and selection process, and contains all necessary information that an applicant will need to complete and submit a complete application packet. Complete application packets MUST be submitted prior to the closing date. Candidates will not be given additional time to submit additional information. I have read and certify that I understand the application instructions for this position. I understand that all required documents must be submitted by the closing date, and I have reviewed the job bulletin to ensure I understand what is required to submit a complete application packet.
- Yes
- No
03
I understand that the most qualified candidates will currently hold at least a lead role within a public sector agency where they independently manage and serve as an advisor to the management team on business operations related to finance/budget, contracts, and grants.
- Yes, I understand the necessary experience that is needed for successful performance in this position. I certify that I possess the experience outlined above or closely related.
04
Select the option below that best represents your current employment status with the County of Yolo.
- Regular employee who has passed probation and currently holds permanent status with the County.
- Regular employee who is currently serving a six or twelve month probationary period.
- Currently employed as Extra Help or Limited Term.
- I am NOT employed by the County of Yolo.
05
What department do you currently work in?
06
Please describe your experience cost accounting management system and interfaces including your position/title, years of experience, and the program you worked with.
07
What experience do you have leading a fiscal team? Please explain your management style and provide an example of both a positive and negative experience and how you handled the situation. If a team member was not meeting expectations, how would you address the situation?
08
Please provide an example of a time when you resolved a significant accounting discrepancy. What steps did you take to investigate the issue, and how did you ensure it would not happen again?
Required Question