Accounting Specialist

Brain Corp is a San Diego, California, USA-based AI company creating transformative core technology for the robotics industry. Our purpose is to create autonomous technology that helps the real world work better. Brain's robotic and AI solutions help retailers ensure that the right product is on the right shelf at the right price, in a clean environment. Through the BrainOS Robotics Platform, which powers the largest global fleet of the Autonomous Mobile Robots (AMRs) in operation in commercial public spaces, Brain Corp delivers insightful and efficient automated solutions in both commercial floor cleaning and inventory management, empowering organizations and their employees to achieve more. Brain Corp currently powers more than 30,000 AMRs, representing the largest fleet of its kind in the world. Brain Corp is funded by the SoftBank Vision Fund, Clearbridge, and Qualcomm Ventures.
Position Summary:

As a member of the Finance team, the Accounting Specialist is responsible for properly maintaining and managing receivables, payables and collections. In addition, this position will be responsible for customer and vendor accounts which includes, but not limited to, correspondence with customers, vendors, account management and purchasing team members, as necessary. Sales/Use tax filings falls under the responsibility of the accounts receivable department. This position will be expected to support the Sales and Use tax filing.
Essential Job Functions:

• Support the process of preparing and filing of multi-states sales/use tax returns
• Communicate with vendors about invoices, discrepancies with agreements and payments status
• Propose and prepare weekly vendor payments
• Assist with Concur expense reimbursement review and policy enforcement
• Application of credit card payments to outstanding vendor invoices
• Reconcile Accounts Payable sub-ledger
• Effectively interact, coordinate and communicate with other departments, including management, as necessary
• Review customer contracts for accuracy and to ensure billings are created in accordance with contract terms
• Contribute to designing processes for newly implemented business models
• Manage customer billing and perform monthly analysis to ensure accuracy and completeness
• Responsible for prompt collection of AR to maintain the company's cash management process and goals
• Communicate with customers about billing and customer payments discrepancies and questions
• Responsible for timely collections on past due accounts
• Prepare monthly Journal entries, reconciliations for financial close.
• Help support the audit, preparing the audit support and schedules for assigned requests.
• Identify incoming electronic and check payments and the corresponding customer invoices
• Post deposits and apply deposits to customer accounts timely and accurately
• Reconcile Accounts Receivable sub-ledger
• Responsible for accurate and timely daily customer deposits and cash applications, including any returned items and subsequent adjustments
• Research customer payment irregularities and reconcile customer account activity
• Review vendor contracts for accuracy and required approvals
• Establish and maintain collaborative working relationships with customer and cross-functional departments
• Assist with the implementation of NetSuite Suite Billing
• Assist with the customer data cleanup - Salesforce data versus NetSuite
• Responsible for reporting and remittance of sales/use tax

Education and/or Work Experience Requirements:

• Bachelor's degree in accounting or related field, or equivalent relevant work experience
• Minimum 5 years of related experience in accounts receivable, accounts payable and collections

Required Knowledge, Skills, Abilities, and Other Characteristics:

• Knowledge of ASC 606 and related accounting processes
• NetSuite and Salesforce experience preferred
• Acute attention to accuracy and detail
• Ability to meet deadlines in a high-pressure environment
• Exceptional communication and problem solving skills
• Ability to independently evaluate disputes, interpret options and recommend resolutions

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential functions may require maintaining the physical condition necessary for sitting, walking or standing for periods of time; operating a computer and keyboard; use of hands to finger and grasp; talk and hear at normal room levels; visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned or to make general observations of facilities or structures; push or pull up to 20 pounds.
Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet to moderate. Employees are exposed to the typical office environment with computers, printers and telephones.
Salary Range:

The anticipated hourly rate for candidates who will work in San Diego, California is $38.45 to $49.52. The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience within the job, type and length of experience within the industry, education, etc. Brain Corp is a multi-state employer and this salary range may not reflect positions that work in other states.

In addition to base pay, our competitive total rewards package consists of:

• A discretionary annual target bonus
• Stock options
• Generous 401(k) match with no waiting period and immediate vesting
• Comprehensive suite of health insurance benefits for employees (and their families) including a variety of medical plan options (including an HSA with employer contribution), dental, vision, life and disability insurance, Employee Assistance Program (EAP)
• Access to Flexible Spending Accounts (Medical and Dependent Care)
• Generous vacation plan, Paid Sick Leave, time off for volunteering in the community, 10 paid company holidays and a winter company shutdown

Additional Perks include:

• Free on-site lunch available in the San Diego office
• On-campus gym including pool and tennis courts in the San Diego office
• Opportunities to connect with colleagues including monthly game nights, hikes, wellness challenges, and community events
• Internal continuous learning events