Associate Vice Chancellor, Procurement Services and Supply Chain Operations

Special Instructions to Applicants

Cover letter is required for consideration.

Department Summary

The Office of the Vice Chancellor and Chief Financial Officer advises the Chancellor and Executive Vice Chancellor and Provost regarding academic and budgetary planning issues and allocation of campus resources, including issues involving students, faculty, staff, space, and university finances. The office also manages the key campus planning processes and data sets that support these decisions, and performs a central role in UCLA's systems of internal control and accountability. The office also is responsible for the capital planning and finance, real estate, design and construction of all campus capital projects.
Position Summary

Reporting to the Vice Chancellor/Chief Financial Officer, the Associate Vice Chancellor, Procurement Services and Supply Chain Operations, will be a member of the Chief Financial Officer's leadership team. The AVC is entrusted with providing strategic procurement strategies, decision making, and business support in line with UCLA's growth, vision, goals and mission. The AVC will provide advisory oversight for the University and manage employees in the offices of the Chief Procurement Officer (Strategic Sourcing, Purchasing, Contracts and Vendor Management and Payables), Student Finance Solutions, Mail Distribution & Document Services, Insurance & Risk Management, Travel Services, Tax Services, and Global Operations. The Associate Vice Chancellor works independently to establish strategies, controls, processes, policies, and procedures and consults with the Administrative Vice Chancellor and other campus or UC leadership as appropriate. The AVC will play a strategic advisory role to the Chief Financial Officer and will have strong working relationships with other functions on campus including the Controller's Office, Internal Audit, University Planning & Budget, Health Sciences, the campus finance organizations, sister UC Campuses and the UC Office of the President. Working independently to establish strategies, controls, processes, policies, and procedures, the AVC consults with the Vice Chancellor, CFO, and other campus or UC leadership as appropriate. The AVC facilitates clear and thoughtful dialogue that supports shared governance and smart decision-making on complex financial and procurement issues. The Procurement Solutions and Supply Chain organization plays a vital role in the daily University operations by providing quality procurement, financial and business services in support of UCLA's faculty, staff, and students. The AVC leads the Procurement Solutions and Supply Chain organization with approximately 190 employees who prosper in a team-oriented environment that emphasizes the values of communication, professionalism, service, diversity, stewardship and engagement.

When you join UCLA, you'll be working at an institution that offers a world of opportunity. We provide our team members with the environment and support to do amazing work, because each and every one of them plays a vital role in our mission of education, research, and service. Our high-quality comprehensive benefits are among the rewards you receive in return. Our industry-leading benefits program provides both choice and value to meet the needs of our diverse workforce. Find out more: https://ucnet.universityofcalifornia.edu/forms/pdf/benefits-of-belonging.pdf.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

Minimum of 5 years of extensive experience in procurement and supply chain operations at a similar level of complexity and responsibility in a complex, decentralized organization. (Required)

Minimum of 5 years of experience in establishing strategic plans/goals for a large complex business services organization and in leading/motivating large numbers of professional staff to accomplish organizational goals. (Required)

Minimum of 5 years of demonstrated experience in developing and monitoring service standards and performance metrics to ensure a high level of customer and employee satisfaction. (Required)

Minimum of 5 years of demonstrated leadership/visionary skills in planning, directing, evaluating, and delivering cost-effective and integrated administrative and procurement services in a complex organization. (Required)

Minimum of 5 years of demonstrated skill and creativity in developing/managing budgets, including administrative recharges, and identifying alternative funding resources, ensuring compliance with polices and procedures. (Required)

Superior leadership, managerial, organizational, and interpersonal skills, judgment, and integrity to work effectively with all levels of executive management, faculty, and staff, with The Regents, and with other education colleagues on complex procurement, financial, and business issues. (Required)

Excellent customer service skills to interact effectively with a diverse customer base to instill customer service ethics in staff; proven ability to balance customer service, controls and compliance to develop creative solutions with constrained variables to improve results. (Required)

In-depth knowledge of industry best practices and contemporary management theories and practices and their application in a diverse higher education environment. (Required)

Strong personnel leadership, creating and maintaining teams and harmonious working relationships among staff to maintain good morale, motivate employees and stimulate productivity. Apply human resource principles and practices to a diverse staff in a multifunctional unit. (Required)

Ability to apply technology in improving organizational effectiveness and enhancing productivity, including technical competence in selecting, implementing and managing complex automated financial systems, including those involving electronic commerce. (Required)

Excellent communication skills to convey complex and technical material, both oral and written that are effective, professional, and appropriate for the audience, for the purposes of influencing, informing, counseling, persuading, mediating and negotiating in groups and one-on-one. (Required)

Demonstrated interpersonal skills, political acumen, and ability to successfully establish and maintain cooperative and collaborative working relationships in a team-oriented environment within and across organizational units at all organizational levels, with OP management, and sister campuses. (Required)

Demonstrated ability to effectively interface, negotiate and exchange ideas, information and opinions with a variety of campus units and diverse stakeholders in order to gather information, assess situations, build consensus, reduce resistance to change and resolve conflicts. (Required)

Proven capability to convene, lead, and facilitate committees or ad hoc work groups to successfully deliver projects, solutions, and processes. (Required)

Strong and proven capability and skill for problem-solving; ability to identify objectives and use a high level of original thinking, creativity, and judgment to resolve issues. (Required)

High level of professionalism and integrity with a demonstrated ability to work proactively with and gain the confidence of all levels of an organization. Ability to maintain focus and successfully execute against simultaneous plans and bring closure to activities, tasks and projects. (Required)

Ability to analyze complex information and formulate logical and objective conclusions and action plans. Ability to articulate analysis, options and conclusions orally and in writing. Demonstrated ability to be innovative, applying experience, knowledge and judgment to situations. (Required)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree in Business Administration or a related area or equivalent combination of education and experience (Required) And

Master's Degree in Business Administration or a related area or equivalent/comparable experience. (Preferred)

Supply Chain Management Certification or equivalent/comparable experience. (Required)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Conflict of Interest: The position is subject to the University Conflict of Interest Code required by the Political Reform Act of 1974. The candidate(s) selected will be required to complete financial statements for public record.

10% Travel for work related matters

Schedule

8:00 a.m. to 5:00 p.m. or variable based on operational needs
Union/Policy Covered

99-Policy Covered
Complete Position Description

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