Office Manager
Apply NowCompany: Avathon
Location: Pleasanton, CA 94566
Description:
Who are we and why this opportunity?
Avathon, Inc. delivers world-class AI solutions that allow a business to solve their most critical problems, empowering them to run a more sustainable, safer, and profitable business. Our award-winning AI solutions predict future outcomes, optimize processes, and prevent cyberattacks. We partner with the world's industry leaders to analyze, optimize, and learn from data. We augment human intelligence, drive profitable growth, and achieve operational excellence.
Drive change and create a footprint. Learn more at: Avathon
We are seeking a highly organized and proactive Office Manager to oversee daily office operations while providing high-level administrative support to executives. This role requires strong multitasking abilities, excellent communication skills, and the ability to handle confidential matters with discretion.
Key Responsibilities:
Office Management:
Cutting-Edge AI Innovation - Be part of a company pushing the boundaries of AI, working on groundbreaking solutions that shape the future.
High-Growth Environment - Experience rapid professional growth with a dynamic and agile team in a fast-scaling startup.
Impactful Work - Contribute to meaningful AI-driven projects that make a real difference in industries and people's lives.
If you are a highly motivated and resourceful professional looking for a dynamic role that blends office management and team support, we'd love to hear from you!
Pay Range: $90,000 - $97,000 base salary. Pay for this position is based on several factors including geographic location and may vary depending on job-related knowledge, skills, and experience. This role is not remote. Candidates must be based in the Bay Area and are expected to report to our Pleasanton office 5 days per week.
Avathon is an equal opportunity employer, dedicated to diversity, equality, and inclusion, and provides equal employment opportunities to all employees and applicants for employment.
Avathon prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Avathon is committed to providing reasonable accommodations throughout the recruiting process. If you need a reasonable accommodation, please contact us to discuss how we can assist you.
Avathon, Inc. delivers world-class AI solutions that allow a business to solve their most critical problems, empowering them to run a more sustainable, safer, and profitable business. Our award-winning AI solutions predict future outcomes, optimize processes, and prevent cyberattacks. We partner with the world's industry leaders to analyze, optimize, and learn from data. We augment human intelligence, drive profitable growth, and achieve operational excellence.
Drive change and create a footprint. Learn more at: Avathon
We are seeking a highly organized and proactive Office Manager to oversee daily office operations while providing high-level administrative support to executives. This role requires strong multitasking abilities, excellent communication skills, and the ability to handle confidential matters with discretion.
Key Responsibilities:
Office Management:
- Oversee and manage daily office operations, ensuring a smooth and efficient work environmentMaintain office supplies, equipment, and vendor relationships to support business needs.
- Develop and implement office policies, procedures, and best practices.
- Coordinate office logistics, including space planning, facility maintenance, and IT support coordination.
- Plan and execute company events, meetings, and team-building activities.
- Ensure compliance with health, safety, and security policies.
- Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.
- Act as a liaison between executives, internal teams, and external stakeholders.
- Handle confidential information with discretion and professionalism.
- Organize and maintain office files, records, and documentation.
- Support finance and accounting functions, including invoice processing and expense reporting.
- Experience: 5+ years of office management and executive assistant experience in a fast-paced environment.
- Education: Bachelor's degree in business administration, Management, or a related field preferred.
- Strong organizational and time management abilities.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Ability to multitask, prioritize tasks, and meet deadlines.
- High level of professionalism, discretion, and confidentiality.
- Problem-solving mindset with strong attention to detail.
- Experience in a startup or tech environment is a plus.
- Knowledge of HR and finance operations.
Cutting-Edge AI Innovation - Be part of a company pushing the boundaries of AI, working on groundbreaking solutions that shape the future.
High-Growth Environment - Experience rapid professional growth with a dynamic and agile team in a fast-scaling startup.
Impactful Work - Contribute to meaningful AI-driven projects that make a real difference in industries and people's lives.
If you are a highly motivated and resourceful professional looking for a dynamic role that blends office management and team support, we'd love to hear from you!
Pay Range: $90,000 - $97,000 base salary. Pay for this position is based on several factors including geographic location and may vary depending on job-related knowledge, skills, and experience. This role is not remote. Candidates must be based in the Bay Area and are expected to report to our Pleasanton office 5 days per week.
Avathon is an equal opportunity employer, dedicated to diversity, equality, and inclusion, and provides equal employment opportunities to all employees and applicants for employment.
Avathon prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Avathon is committed to providing reasonable accommodations throughout the recruiting process. If you need a reasonable accommodation, please contact us to discuss how we can assist you.