Payroll & Benefits Program Supervisor

Introduction

Bring your superior leadership skills to our collaborative and passionate HR team as a Payroll & Benefits Program Supervisor! This position will oversee payroll and benefits functions within the Department of Administration's Division of Personnel Management.

This position is headquartered at the Hill Farms State Office Building at 4822 Madison Yards Way, Madison, WI. This position has the ability to work remotely up to 5 days per week but will be required to report to the office frequently to complete certain tasks. All employees working a hybrid work schedule are still expected to telework from within the State of Wisconsin. This topic will be discussed more at the time of the interview.

Join an organization that strives to exceed customer expectations by delivering efficient, high-quality state government services. The Department of Administration (DOA) provides direct services to state agency customers and designs and leads initiatives to make government more innovative and cost-effective. Working at DOA offers you the opportunity to make an impact on the quality of life in Wisconsin.

In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:

• Substantial leave time including at least 3.5 weeks of paid leave time to start, 9 paid holidays, and 130 hours of sick time that roll over each year.
• Excellent and affordable health, vision, and dental benefits ( health plan options start at just $42/month for single plans and $104/month for family plans after two months of employment).
• A casual office atmosphere, flexible work schedules, and telework options depending on the position's requirements.
• An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan.
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.

Diversity, Equity, Inclusion, and Belonging are core values at DOA that guide how we build our teams, develop our leaders, and create a culture that empowers everyone to be their authentic selves. We believe that when employees are respected and valued for who they are and are accountable for demonstrating that respect to others; it drives greater engagement and collaboration, ignites creativity and innovation, and fosters connection between teams and those we serve.

Note: This position may require occasional statewide travel.

Position Summary

The Payroll & Benefits Program Supervisor is responsible for providing training and development, overseeing day-to-day activities and work assignments, and developing and updating payroll policies and procedures to ensure consistency across the state. This position also works closely with and serves as a vital team member with the Payroll and Benefits Program Officer and the HR Program Officer.

The payroll and benefits functions are performed within the framework of the delegation agreement from the Department of Administration and applicable rules, policies, and statutes. This supervisory position plays a key role in ensuring all payroll and benefits rules and regulations are followed across agency lines within central office, as well as provide training to payroll staff on additional functions to increase cross training and job knowledge.

To view a complete list of duties, email Marley Hellenbrand at Marley.Hellenbrand@dot.wi.gov for a position description.

Salary Information

This position is in schedule-range (81-03) with an annual salary of $81,120-$85,280, plus excellent benefits. A twelve month probationary period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.

Job Details

Due to the nature of the position, DOA will conduct background checks on applicants prior to selection. DOA does not sponsor work visas. All persons hired will be required to verify identity and eligibility to work in the United States, and to complete the required employment eligibility form.

Certain positions within this Department may allow remote/work from home flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process. For permanent positions that allow remote work flexibility, it is not anticipated that working outside of Wisconsin (or bordering cities) will be allowed because positions may need to report to office locations in Wisconsin on short notice.

Qualifications

Minimally qualified applicants must meet all the following:

• Experience interpreting and administering payroll and benefit programs and policies.
• Experience using a Human Resources Information system (HRIS) for payroll and benefits administration (e.g., PeopleSoft, Kronos, ADP, etc.)
• Experience in a formal or informal leadership role performing tasks such as reviewing the work of others, assisting team members on complex issues, providing training, etc. (e.g., team lead, mentor, job expert, supervisor, manager, etc.)
• Experience performing payroll and/or benefits administration tasks (e.g., processing payroll, auditing/reconciling payroll transactions and adjustments, reconciling benefit transactions, etc.).

In addition to all the above, well-qualified applicants must meet one or more of the following:

• Formal supervisory or management experience (e.g., resolving conflict, coaching, evaluating employee performance, hiring, administering discipline, reviewing and assigning work, etc.)
• Experience working with State of Wisconsin statutes, policies, and procedures related to payroll and benefit administration.
• Experience participating in process improvement projects and/or activities for an organization.

How To Apply

Apply online! To apply, click "Apply for Job" to start the application process. Then, you will access your existing account or to create a new account if you don't have an account. Once you are logged in, click "Apply for Job." Follow the steps outlined in the application process and submit your application.

Your application materials are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. For instructions on how to develop and what should be included in these materials, click here . For more information on the basics of the selection process and how the State of WI ensures fair and equitable treatment of all applicants, click here . The vast majority of applicants are able to outline their background and experience in their resume in 1-3 pages. Any resumes submitted with more than 10 pages will not be considered after page 10. If this job posting requires a letter of qualifications, the same limit applies.

Permanent classified state employees who are eligible for consideration (transfer or voluntary demotion) should complete the application process as described above by the stated deadline.

Submitted materials will be evaluated by a panel of job experts and the most qualified applicants will be invited to participate in the next step of the selection process. Questions related to the job and how to apply can be directed to Marley Hellenbrand at Marley.Hellenbrand@dot.wi.gov or 608-267-3269. For general wisc.jobs user information and technical assistance, please see the wisc.jobs Frequently Asked Questions page.

Deadline to Apply

The deadline to apply is 11:59pm CST on Thursday, April 10th.