Human Resources Generalist - Academic (C)
Apply NowCompany: Peralta Community College District
Location: Oakland, CA 94601
Description:
Posting Details
College Information
Peralta/College Information
District Office
The Peralta Community College District is a two-year college system, dedicated to providing comprehensive educational and community services to the communities it serves, including the cities of Albany, Alameda, Berkeley, Emeryville, Oakland and Piedmont California. The District enrolls over 25,000 students in a broad range of transfer and occupational curricula. The colleges in the District include College of Alameda, Laney College, Merritt College and Berkeley City College, which operate under the governance of a seven-member Board of Trustees and are administered by a Chancellor/Superintendent.
Position Information
Job Title
Human Resources Generalist - Academic (C)
Time Base
40 hrs/week 12 months/year
Compensation
Salary Range: $6,709.99-$8,509.07/Mo. Hiring Range:$6,709.99 -$7,363.19/Mo.
Position Type
Classified
Department
Human Resources-Personnel (135)
City
Oakland
State
CA
Job Description Summary
This is a confidential position. Confidential employees are not represented by Collective Bargaining Agreements.
Under the general direction of the Director of Human Resources, the Human Resources Generalist performs professional-level work in the analysis, research, preparation, and monitoring of personnel transactions.
Duties & Responsibilities
Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.
Minimum Qualifications
1. Equivalent to graduation from an accredited college or university and two (2) years of increasingly responsible experience in personnel/human resources; or an equivalent combination of training, education and qualifying experience, which demonstrates the skills and ability to perform the essential functions of the position.
2. Must possess the ability to interpret and apply a variety of laws, rules, policies and procedures related to human
resources administration.
3. Must be able to type accurately from clear copy. Possess demonstrated proficiency in the operation and use of personal computers utilizing word processing, spreadsheet and database management software programs (e.g., MS Office Suite: MS Word and Excel), the Internet browser, websites and E-mail. A word processing and/or spreadsheet skills assessment may be given.
4. Demonstrate proficiency in English usage, report writing and customer service techniques.
5. Must be able to meet deadlines and work under pressure, including the ability to perform and complete a high volume of work assignments with speed and accuracy, work cooperatively with others and meet the public, employees and managers showing courteousness and a high-level of professionalism.
6. Demonstrated proficiency in using online HRIS (such as Oracle/PeopleSoft or similar systems).
7. Must demonstrate the ability to maintain confidentiality at all times, handle personnel matters effectively, and handle employee and public personnel inquiries with sensitivity, tact and diplomacy.
8. Applicant must have demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college staff, faculty, and students.
Desirable Qualifications
Possess at least three (4) years of professional-level experience in the human resources field.
Certification in Human Resources.
Professional experience in handling personnel transactions.
Experience in the evaluation of salary placement.
Human resources experience in an educational or public sector environment.
Experience screening applications for minimum qualifications.
Experience with Oracle/PeopleSoft or similar Human Resources Information System.
Knowledge of:
o Laws, regulations, rules, and policies related to administrative functions
o Practices and trends in the particular field of assignment
o Research and analytical methods
o Governmental organization
Ability to:
o Evaluate effectiveness of functions and operations
o Develop and evaluate alternatives for possible courses of action
o Prepare detailed reports and recommendations
o Establish and maintain cooperative relationships with others
o Communicate effectively, both orally and in writing
Environmental Demands
Other Requirements
Tools & Equipment Used
Personal computer
Facsimile machine
Copier
Printer
Other standard office equipment
Application Deadline Date
April 13, 2025
Open Date
03/24/2025
First Review Date
Special Instructions to Applicants
APPLICATION PROCEDURES
Failure to follow the requirements below may result in your application being disqualified.
Required documents and applications are only accepted through the online process. Please do not mail or fax your application.
Information on transcripts must include degree awarded and confer date.
Copies of diplomas will not substitute for transcripts. Finalists will be required to submit official transcripts from fully accredited college or university institutions prior to the final interview.
Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s) (non-U.S. degrees) by the application deadline date.
Travel expenses for the interview and selection process will be borne by the candidates.
Appointment to the position is conditional upon the approval of the Chancellor.
CONDITIONS OF EMPLOYMENT
Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:
REQUIRED FOR ALL EMPLOYEES
Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.
Fingerprinting Requirement: As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024.
Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are legally authorized to work in the United States.
All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is legally authorized to work in the United States.
District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.
Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.
EEO Statement
The Peralta Community College District is an Equal Opportunity Employer. The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of race, color, national origin, ancestry, sex, age religion, marital status, sexual orientation, disability or genetic information, gender identity or expression, citizenship status, veterans status, status with regards to public assistance, or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.
Reasonable Accommodations
In conformance with the Fair Employment and Housing Act and the Americans with Disabilities Act, requests for Reasonable Accommodations may be made to the Office of Human Resources by calling (510) 466-7283.
The Peralta Community College District reserves the right to close or not fill any advertised position.
College Information
Peralta/College Information
District Office
The Peralta Community College District is a two-year college system, dedicated to providing comprehensive educational and community services to the communities it serves, including the cities of Albany, Alameda, Berkeley, Emeryville, Oakland and Piedmont California. The District enrolls over 25,000 students in a broad range of transfer and occupational curricula. The colleges in the District include College of Alameda, Laney College, Merritt College and Berkeley City College, which operate under the governance of a seven-member Board of Trustees and are administered by a Chancellor/Superintendent.
Position Information
Job Title
Human Resources Generalist - Academic (C)
Time Base
40 hrs/week 12 months/year
Compensation
Salary Range: $6,709.99-$8,509.07/Mo. Hiring Range:$6,709.99 -$7,363.19/Mo.
Position Type
Classified
Department
Human Resources-Personnel (135)
City
Oakland
State
CA
Job Description Summary
This is a confidential position. Confidential employees are not represented by Collective Bargaining Agreements.
Under the general direction of the Director of Human Resources, the Human Resources Generalist performs professional-level work in the analysis, research, preparation, and monitoring of personnel transactions.
Duties & Responsibilities
Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.
- Reviews and monitors academic (faculty and management) personnel transactions for regular and temporary employees, including coordination and follow up with managers, supervisors, candidates, and others as necessary to ensure timely completion of employment actions.
- Performs research and other work related to a variety of employee-employer relations matters, negotiations and collective bargaining agreements, and maintains confidential files.
- Acts as an information resource to managers, supervisors and employees regarding human resources rules, regulations, policies and procedures, and collective bargaining provisions.
- Accurately enters new employee data and personnel transactions into the Human Resources Information System (HRIS) and Student Administration database modules.
- Conducts orientations for new employees; completes the hiring process by briefing new employees/candidates and assuring that all forms are properly filled out and submitted.
- Performs salary placement evaluation for faculty employees, and prepares salary action.
- Prepares step increments for faculty employees who are eligible, and posts changes.
- Determines and recommends salary upgrade evaluation and prepares salary action if applicable, and distributes copies.
- May maintain the Faculty Seniority List.
- Coordinates equivalencies and equivalency files.
- Inputs and updates credential and faculty service area (FSA) information.
- Processes Leave Banking requests.
- Conducts research, analyzing statistical data, and prepares reports relative to the negotiation of Collective Bargaining Agreements related to academic matters.
- Interprets rules, regulations, policies and provisions of collective bargaining agreements to managers, supervisors and employees.
- Establishes and maintains complex, interrelated administrative and confidential filing systems and records.
- Collects and compiles statistical data and other information for inclusion into special and periodic reports.
- Assists with special projects as required by the Director; provides backup to other Generalists as needed.
- Performs other related duties as required.
EXAMPLES OF DUTIES (Specific to Classified Personnel): - Processes all personnel transactions for classified administrative, classified regular and temporary employees, which involves coordination and follow up with managers, supervisors, candidates, and others as necessary to ensure timely completion of transactions.
- Performs research and other work related to a variety of employee-employer relations matters, negotiations and collective bargaining agreements and maintains confidential files.
- Acts as an information resource to managers, supervisors and employees regarding human resources rules, regulations, policies and procedures, and collective bargaining provisions.
- Accurately enters new employee data and personnel transactions into the Human Resources Information System (HRIS) database.
- Maintains a pool of applications for temporary classified positions.
- Prepares periodic reports as needed, including classified transactions and Board of Trustees actions.
- Tracks and monitors days/hours worked by temporary employees, and those working out of class, and sends notices of end of assignment to managers and temporary employees.
- Conducts orientations for new employees; completes the hiring process by briefing new employees/candidates and assuring that all forms are properly filled out.
- Processes annual salary increases and longevity stipends for classified employees.
- Processes Verification of Employment requests
- Performs fingerprinting services utilizing LIVESCAN.
- Assists with special projects as required by the Director; provides backup to other Generalists in the Office as needed.
- Performs other related duties as assigned.
Minimum Qualifications
1. Equivalent to graduation from an accredited college or university and two (2) years of increasingly responsible experience in personnel/human resources; or an equivalent combination of training, education and qualifying experience, which demonstrates the skills and ability to perform the essential functions of the position.
2. Must possess the ability to interpret and apply a variety of laws, rules, policies and procedures related to human
resources administration.
3. Must be able to type accurately from clear copy. Possess demonstrated proficiency in the operation and use of personal computers utilizing word processing, spreadsheet and database management software programs (e.g., MS Office Suite: MS Word and Excel), the Internet browser, websites and E-mail. A word processing and/or spreadsheet skills assessment may be given.
4. Demonstrate proficiency in English usage, report writing and customer service techniques.
5. Must be able to meet deadlines and work under pressure, including the ability to perform and complete a high volume of work assignments with speed and accuracy, work cooperatively with others and meet the public, employees and managers showing courteousness and a high-level of professionalism.
6. Demonstrated proficiency in using online HRIS (such as Oracle/PeopleSoft or similar systems).
7. Must demonstrate the ability to maintain confidentiality at all times, handle personnel matters effectively, and handle employee and public personnel inquiries with sensitivity, tact and diplomacy.
8. Applicant must have demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college staff, faculty, and students.
Desirable Qualifications
Possess at least three (4) years of professional-level experience in the human resources field.
Certification in Human Resources.
Professional experience in handling personnel transactions.
Experience in the evaluation of salary placement.
Human resources experience in an educational or public sector environment.
Experience screening applications for minimum qualifications.
Experience with Oracle/PeopleSoft or similar Human Resources Information System.
Knowledge of:
o Laws, regulations, rules, and policies related to administrative functions
o Practices and trends in the particular field of assignment
o Research and analytical methods
o Governmental organization
Ability to:
o Evaluate effectiveness of functions and operations
o Develop and evaluate alternatives for possible courses of action
o Prepare detailed reports and recommendations
o Establish and maintain cooperative relationships with others
o Communicate effectively, both orally and in writing
Environmental Demands
- Occasional work performed alone
- Constant work around and with other people
Other Requirements
- Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs
- Occasional lifting and carrying up to 15 lbs.
- Occasional pushing and pulling up to 20 lbs.
- Occasional twisting of body
- Occasional use of manual dexterity
- Occasional use of tactile acuity
- Occasional use of visual acuity from a distance, with depth, and for color
- Frequent work at a rapid pace
- Frequent reaching, high, low, and level
- Frequent audio acuity at all ranges, including speech
- Frequent visual acuity for reading
- Constant sitting
- Constant use of clear oral communication
Tools & Equipment Used
Personal computer
Facsimile machine
Copier
Printer
Other standard office equipment
Application Deadline Date
April 13, 2025
Open Date
03/24/2025
First Review Date
Special Instructions to Applicants
APPLICATION PROCEDURES
Failure to follow the requirements below may result in your application being disqualified.
Required documents and applications are only accepted through the online process. Please do not mail or fax your application.
Information on transcripts must include degree awarded and confer date.
Copies of diplomas will not substitute for transcripts. Finalists will be required to submit official transcripts from fully accredited college or university institutions prior to the final interview.
Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s) (non-U.S. degrees) by the application deadline date.
Travel expenses for the interview and selection process will be borne by the candidates.
Appointment to the position is conditional upon the approval of the Chancellor.
CONDITIONS OF EMPLOYMENT
Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:
REQUIRED FOR ALL EMPLOYEES
Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.
Fingerprinting Requirement: As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024.
Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are legally authorized to work in the United States.
All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is legally authorized to work in the United States.
District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.
Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.
EEO Statement
The Peralta Community College District is an Equal Opportunity Employer. The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of race, color, national origin, ancestry, sex, age religion, marital status, sexual orientation, disability or genetic information, gender identity or expression, citizenship status, veterans status, status with regards to public assistance, or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.
Reasonable Accommodations
In conformance with the Fair Employment and Housing Act and the Americans with Disabilities Act, requests for Reasonable Accommodations may be made to the Office of Human Resources by calling (510) 466-7283.
The Peralta Community College District reserves the right to close or not fill any advertised position.