Fiscal Services Supervisor (272C)

Salary: $4,058.14 - $4,932.80 Biweekly
Location : San Francisco, CA
Job Type: Full-Time Permanent
Job Number: 2025-00007
Department: Fiscal Services
Opening Date: 04/04/2025
Closing Date: 5/2/2025 12:00 PM Pacific

Description
FISCAL SERVICES SUPERVISOR

(Class Code 272C)
The Superior Court of California, County of San Francisco (the Court), is actively seeking highly qualified individuals interested in serving as Fiscal Services Supervisor. This is a full supervisory position providing day-to-day direction, supervision, and oversight of an assigned area and functions within the Fiscal Services Unit of the Court. Performs a variety of complex financial management and accounting work, as well as exercising supervisory responsibilities.
This selection process is being conducted in accordance with San Francisco Superior Court Personnel Rule 4. An eligibility list will not be established.
FINAL FILING DATE: 12:00 PM, May 2, 2025
COMPENSATION: $4,058.14 to $4,932.80 biweekly ($105,512 to $128,253 annually)
The Court offers a generous flexible benefits program which includes a variety of health, dental, life insurance plans, and other benefit options; a contributory retirement plan; paid vacation, sick leave, floating holidays, and holiday pay; and a deferred compensation savings program.

Examples of Duties
POSITION OVERVIEW

• Supervises, assigns, plans, and coordinates the fiscal and accounting work performed by the assigned staff, including cash handling, accounts receivables, payables, payroll and general ledger analysis, procurement, year-end closing, audits, and a variety of reports to ensure fiscal accuracy and control. Includes training, coaching, and evaluating staff performance.

• Oversees the day-to-day trust revenue collections and distributions activities; reconciles e-filling and trust general ledger accounts to the bank and the case management system; validates monthly, quarterly, and annual distribution reports are in compliance with the state's revenue distribution guidelines; reviews and authorizes refund payments for fines and fees and revenues related adjustments.

• Participates in the new case management implementation, identification of functional processing and reporting requirements, end-users testing and documentation, training and implementation support for financial processing and reporting systems.

• Performs complex accounting functions in connection with budget development and control, program and performance analysis, trending analysis, contract review, general ledger analysis, and grants management.

• Performs fiscal year-end closing activities.

• Manages grant accounting activities, which include processing, set-up, reconciling and reimbursement reports in accordance with grant requirements.

• Analyzes and recommends new or updated fiscal policies, procedures, and internal control and realigns business practices to improve operations with effectiveness and efficiency.

• Independently completes assignments within established deadlines and demonstrates thorough knowledge of applicable ordinances, rules, regulations, policies, standards, and sound judgment.

• May coordinate, define, develop, and maintain financial data extracts, reports, and interfaces.

• Assists with the development and implementation of organizational goals, objectives, new work procedures, and policies for the Court.

• Presents and explains reports to financial and non-financial managers, co-workers, and other government agencies and clients.

• Performs special projects and other duties as assigned.

Work is performed in an office environment; continuous contact with other governmental jurisdictions, other staff, and the public.
Typical Physical Requirements: Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, FAX, and multiple function machines.

Qualifications
REQUIRED QUALIFICATIONS
Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Three years of responsible professional work experience in accounting, auditing, and financial analysis work, preferably including at least one year in a supervisory capacity, including scheduling, organizing, and directing the work of other employees, and/or in a recognized leadership role.
DESIRABLE QUALIFICATIONS
Government work experience highly desirable.
A bachelor's degree from an accredited college or university, preferably with major coursework in accounting, finance, business administration or a closely related field is strongly preferred.
Knowledge of:

• Comprehensive Generally Accepted Accounting Principles (GAAP) and principles of internal control; comprehensive knowledge in terminology and procedures involved in performing complex governmental accounting functions.
• Principles of supervision, training, and employee evaluation.
• General accounting theory, principles, and practices, and their application to a variety of accounting and fiscal management transactions and problems.
• Governmental budgeting, auditing, and cost accounting.
• Intermediate to advanced computer skills including Excel.
• Grants management, including federal and state funded grants.
• Program planning, implementation, and evaluation.
• Contract and procurement.

Ability to:

• Provide supervision, training, and work evaluation for assigned staff.
• Analyze and interpret various fiscal and/or accounting data and reports.
• Perform a wide variety of complex accounting, auditing, and financial transaction work.
• Analyze and evaluate financial, program, and operational information, researching and gathering appropriate data to resolve problems and make appropriate decisions.
• Determine compliance with policies and procedures set forth by the Judicial Council, other agencies, and other existing legal requirements.
• Organize and present ideas and recommendations both orally and in writing.
• Interpret and explain state, federal, and local laws, codes, guidance, and regulations regarding Court financial management responsibilities and functions and make sound judgments.
• Establish and maintain cooperative working relationships.

Supplemental Information
HOW TO APPLY
Interested individuals must apply online and include a valid email address where the applicant can receive future correspondence regarding the position. To be considered for the position, applicants must submit ALL the following items:

• San Francisco Superior Court online employment application (fully completed).
• Resume.
• One-page cover letter explaining why the applicant is interested in and qualified to perform the duties of the position (should briefly describe the relative experience and education applicable to the position).

The application, resume, and cover letter are very important to the selection process. It is recommended that applicants review the information in this announcement and on the application very carefully. Once the application has been submitted, it cannot be corrected, changed or resubmitted. All applications must be submitted by the final filing date and time indicated in this announcement.
Applicants will be required to respond to five questions when completing the online application. Responses to each question will be limited to 4,000 characters, approximately the equivalent of what would fit on one 8 x 11 page-even though the system allows space for a longer response. Any responses that surpass the limit on characters will be truncated prior to being reviewed. Applicants are encouraged to draft responses to the five questions within the character limit prior to beginning the online application process. The five questions on the online application will be:

Which accounting and financial management computer software have you used, and what is your level of proficiency for each system (i.e., beginner, intermediate, advanced)? Please describe your experience working with each of these systems.

Describe a specific work experience that best demonstrates your ability to supervise, direct, motivate, and evaluate the work of assigned staff. What was your role in the work experience you cited, who was your employer, and what was your job title at the time the work experience occurred?

Tell us about your most complex professional accounting or budgeting work experience. Describe the organization and the budget, and specifically detail your personal role in the accounting or budgeting process in this organization. Who was your employer, and what was your job title at the time the work experience occurred?

Describe your accounting experience in the following areas: cash handling, contracts, grants, and year-end closing.

Describe your most challenging work experience that required the use of your analytical skills.

SELECTION PROCESS
Initial Screening

Complete application packages received by the final filing date and time will be evaluated to determine if applicants meet the minimum qualifications. The Court will further evaluate these documents and may interview only those applicants it deems may best meet the needs of the Court. Not all applicants will receive an interview.
Oral Interview & Skills Exercise

If necessary, selected applicants may be interviewed to determine their relative knowledge, abilities, and skill levels in job-related areas. Applicants may also be required to participate in a skills exercise related to job factors. If interviews and the skills exercise are scheduled, it is anticipated that they will be conducted in May 2025.
Qualified applicants with disabilities requiring reasonable accommodation to participate in the selection process should complete the relevant section of the employment application.
OTHER APPOINTMENT INFORMATION
Employment is subject to security clearance. Any false statement or omission of material fact may cause forfeiture of employment. Information presented on employment applications, resumes, and attachments, and during the selection process is subject to verification. Employees are prohibited from engaging in activities which conflict with the interests of the Superior Court of California, County of San Francisco.
Immigration laws require that all employees hired after November 6, 1986, must provide proof of work eligibility. At the time of appointment to a position, all applicants must possess a valid Social Security number, and will be required to present original documents which verify citizenship or legal alien status as well as identity (such as a social security card and driver's license, or a green card and a driver's license, or a valid U.S. passport).
THE SUPERIOR COURT OF CALIFORNIA, COUNTY OF SAN FRANCISCO, IS AN EQUAL OPPORTUNITY EMPLOYER. APPLICANTS SHALL NOT BE FAVORED OR DISCRIMINATED AGAINST BECAUSE OF RACE, COLOR, RELIGION, GENDER, NATIONAL ORIGIN, ANCESTRY, CITIZENSHIP, AGE, MARITAL STATUS, PHYSICAL DISABILITY, MENTAL DISABILITY, MEDICAL CONDITION, SEXUAL ORIENTATION, GENETIC INFORMATION, UNION ACTIVITY, POLITICAL AFFILIATION, OR OTHER NON-MERIT FACTOR.
For questions on the above information, contact the Human Resources Office of the Superior Court of California, County of San Francisco, (415) 551-0381.
01

Which accounting and financial management computer software have you used, and what is your level of proficiency for each system (i.e., beginner, intermediate, advanced)? Please describe your experience working with each of these systems.
02

Describe a specific work experience that best demonstrates your ability to supervise, direct, motivate, and evaluate the work of assigned staff. What was your role in the work experience you cited, who was your employer, and what was your job title at the time the work experience occurred?
03

Tell us about your most complex professional accounting or budgeting work experience. Describe the organization and the budget, and specifically detail your personal role in the accounting or budgeting process in this organization. Who was your employer, and what was your job title at the time the work experience occurred?
04

Describe your accounting experience in the following areas: cash handling, contracts, grants, and year-end closing.
05

Describe your most challenging work experience that required the use of your analytical skills.
06

As instructed, I have attached my one-page cover letter briefly describing my experience and education applicable to the position.

• Yes
• No

07

As instructed, I have attached my resume.

• Yes
• No

Required Question