Director of Purchasing
Apply NowCompany: Poway Unified School District
Location: Poway, CA 92064
Description:
Salary: $135,300.00 - $163,956.00 Annually
Location : Throughout Poway Unified School District, CA
Job Type: Full Time
Job Number: 24-0175
Site/Dept: Publications, Purchasing, Warehouse
Opening Date: 04/04/2025
Closing Date: 5/5/2025 4:30 PM Pacific
Number of Working Months: 12
Description
**The range for the position is $135,300 - $163,956 per year and is negotiable based on experience. **
Applications will be evaluated for minimum qualifications. Those candidates selected to move to the next step in the recruitment process will be invited to participate in a qualifications appraisal interview, which will be scheduled at a later date. Candidates must participate in person during the qualifications appraisal interview and final selection interviews.
Under the direction of the Associate Superintendent of Business Support Services, oversee, plan, organize, control, and direct operations involved in procurement and contracts in the acquisition of supplies, materials, equipment, and services including construction and professional services. Coordinate the activities and functions of the Purchasing, Receiving and Distribution Center, Publications, and inventory control to meet the needs of the District; supervise and evaluate the performance of assigned staff.
Examples of Duties
Plan, organize, control and direct Purchasing, Receiving and Distribution Center, and Publications, inventory control functions, District-wide and site purchases, mail services, fixed assets management, and purchase orders issued by Food Service, Facilities, Transportation, and other support departments.
Authorize purchase orders, contracts, and bids for the purpose of ensuring vendor compliance with regulatory requirements and established guidelines, using available cost-saving techniques, implementing policies and procedures as necessary.
Direct the management of contracts for personal and professional services, including the monitoring, oversight, and review of contract materials and evaluations of vendors.
Oversee the District's contracting process; implement contracting policies and provide contracting services.
Coordinate activities with the Storekeeper to control Warehouse functions and mail room functions, ensuring all legal requirements and District policies are met; manage the
District's mail system.
Coordinate activities with the Assistant Director of Purchasing to ensure efficient and effective operations of the Purchasing Department.
Coordinate activities and functions (pre-bid conferences, vendor presentations, informational meetings) with varied staff for the purpose of ensuring best practices in procurement.
Oversee the administration and analysis of formal bids; summarize bids and present information to the Board.
Work with the Director of Risk Management to control purchases of products which are, or could be, hazardous or toxic and coordinate the evaluation of contract terms to ensure appropriate risk avoidance and transfer of liability.
Manage the District's capital equipment and inventory programs including management of inventory control and record-keeping activities, coordinate of the transfer and redistribution of equipment, and management of surplus property disposal activities.
Communicate with other administrators, District personnel and outside organizations to coordinate activities and programs, resolve issues and conflicts and exchange information; meet with vendors and District staff regarding purchases.
Review, evaluate, and approve the format and content of vendor contracts on behalf of the District, ensuring compliance with best practices and any local, state, and federal regulations.
Supervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions; plan, coordinate and arrange for appropriate training of subordinates.
Provide technical expertise, information and assistance to the Associate Superintendent regarding assigned functions; assist as needed in the formulation and development of policies, procedures and programs.
Direct and participate in the preparation, processing, and analysis of purchasing documents such as Board agenda items and resolutions, memos, notices, award letters and agreements; maintain a variety of narrative and statistical reports, records and files related to assigned activities; prepare various reports, legal documents, bids and quotation documents as assigned.
Develop and prepare the annual preliminary budget for the department; analyze and review budgetary and financial data; control and authorize expenditures in accordance with established limitations.
Coordinate and oversee the district's copier replacement program.
Attend a variety of meetings to maintain current knowledge of legal codes and requirements; conduct and facilitate meetings.
Perform related duties as assigned.
Minimum Qualifications
Any combination equivalent to: bachelor's degree in business administration, public administration, or related field and five years of increasingly responsible purchasing and contracting services experience including formal bid preparation. Experience in a school district or public entity is preferred.
Supplemental Information
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Planning, organization, and direction of the purchasing, receiving and distribution, and inventory control functions of the District.
Procurement, contract management, and material control programs.
Applicable laws, codes, regulations, policies, and procedures.
Business management.
Receiving and distribution, inventory, and materials control.
Health and safety rules and regulations.
Budget preparation and control.
Oral and written communication skills.
Principles and practices of administration, supervision, and training.
Interpersonal skills using tact, patience and courtesy.
ABILITY TO:
Plan, organize, control, and direct the Purchasing, Receiving and Distribution, and inventory control functions and activities of the District.
Oversee and approve District-wide and site purchases and purchase orders.
Prepare bids, specifications, and related documents.
Supervise and evaluate the performance of assigned staff.
Communicate effectively both orally and in writing.
Interpret, apply and explain rules, regulations, policies and procedures.
Establish and maintain cooperative and effective working relationships with others.
Analyze situations accurately and adopt an effective course of action.
Meet schedules and time lines.
Work independently with little direction.
Plan and organize work.
Prepare comprehensive narrative and statistical reports.
Direct the maintenance of a variety of reports and files related to assigned operations and activities.
WORKING CONDITIONS:
ENVIRONMENT:
Office environment.
PHYSICAL DEMANDS:
Hearing and speaking to exchange information and make presentations.
Seeing to read a variety of materials.
Dexterity of hands and fingers to operate a computer keyboard.
Sitting, standing, or walking for extended periods of time.
Bending at waist, kneeling, or crouching to file or retrieve materials.
Reaching overhead, above shoulders, and horizontally.
The Poway Unified School District (PUSD) is an equal opportunity employer/program and is committed to an active Nondiscrimination Program. PUSD does not discriminate on the basis of race, color, national origin, sex, sexual orientation, ethnic group identification, ancestry, religion, gender, gender identification, mental or physical disability.
For more information, please contact the Title IX/Equity Compliance Officer, Associate Superintendent of Personnel Support Services, Poway Unified School District, 15250 Avenue of Science, San Diego, CA 92128-3406
Poway Unified School District offers an excellent benefits package for eligible employees including:
01
The following supplemental questions will help us determine how well you meet the minimum employment qualification standards for this position. Qualified means that you meet the minimum qualifications found in the job description. Incomplete responses will disqualify your application or reduce the credit given for your qualifications. Respond honestly and truthfully to all questions. Over-evaluating your skill level is considered providing false and/or misleading information. Applicants found to have provided false or misleading information of their skills may be disqualified from further employment processing, or if hired, immediately terminated from employment. Please note: (*) Answering "See Application" or "See Resume" on any of the following questions may result in your application being disqualified from further consideration in the recruitment process. (*) Your related work experience must be clearly shown in the areas for work history on your application. (*) The information provided in answering these questions will be considered in determining whether you will move to the next step and may be used as part of a technical and experience evaluation. (*) I acknowledge that I have read and understood the above statement. (Please initial in the space provided below).
02
This position requires any combination of experience and education equivalent to a bachelor's degree in business administration, public administration, or related field and five years of increasingly responsible purchasing and contracting services experience including formal bid preparation. Experience in a school district or public entity is preferred.Do you have the required combination of education and experience to qualify for this position?
03
Please list the degree(s) and relevant certification(s) you have completed. Please include the issuing educational body and the concentration of the degree(s). (Stating "See Resume" or "See Application" may disqualify your application.) (Note: The information provided in answer to this question will be considered in determining whether you will move to the next step in the qualifying process.)
04
I understand I must attach a copy of the required degree and/or certifications referenced in my application in order to receive credit. (Digital/ unofficial copies, photos, etc. are acceptable.)
Have you attached your transcripts or relevant documentation to your application?
(Note: Failure to provide copies of your certifications may result in your application being disqualified.)
05
The questions that follow will be used as part of a Training & Experience evaluation. Subject matter experts in the field will be provided your responses to evaluate your relevant experience. You must receive a passing score in order to move to the next phase of the recruitment, therefore it is important to provide thorough and detailed responses. Answering "See Application" or "See Resume" on any of the following questions may result in your application being disqualified from further consideration in the recruitment process.You may save your application while it is in process, re-access it, and submit it by the closing deadline of the posting. You MUST be sure to submit your application by the deadline (Monday 5/5/2025, 4:30 pm PST). No exceptions will be made.Please initial below to acknowledge that you have read and understood the above statement.
06
Starting with your most recent employer, please list the agency name, job title, and length of time serving which will substantiate a minimum of five (5) years of increasingly responsible purchasing and contracting services experience including formal bid preparation. Experience in a school district or public entity is preferred. Please be aware, your related work experience must be clearly shown in the areas for work history on your application.(If none, please type "n/a".)
07
Describe your experience managing procurement processes, including developing and administering formal bids and vendor contracts. Include details about the types of goods or services procured and your role in ensuring regulatory compliance.(If none, please type "n/a".)
08
Describe your supervisory experience, including the number of staff you supervised, their job classifications, and your responsibilities in hiring, evaluating, and training employees. Include how you have handled performance issues or team restructuring.(If none, please type "n/a".)
09
Provide an example of how you coordinated procurement or purchasing activities with multiple departments or stakeholders. How did you handle conflicting needs or priorities, and what was the outcome?(If none, please type "n/a".)
10
Discuss your experience overseeing inventory control and fixed asset management. Include any systems or tools used, how you ensured accuracy, and any challenges you addressed related to surplus or redistribution.(If none, please type "n/a".)
11
Share an example of a time when you implemented or revised a purchasing or contracting policy to ensure compliance with state or federal regulations. What prompted the change, and what steps did you take?(If none, please type "n/a".)
12
Describe your experience preparing and managing departmental budgets related to purchasing or contracting services. Include your role in analyzing expenditures and controlling costs.(If none, please type "n/a".)
13
What types of procurement, finance, or inventory systems have you used in your work? Describe your role in implementing or optimizing any such systems.(If none, please type "n/a".)
Required Question
Location : Throughout Poway Unified School District, CA
Job Type: Full Time
Job Number: 24-0175
Site/Dept: Publications, Purchasing, Warehouse
Opening Date: 04/04/2025
Closing Date: 5/5/2025 4:30 PM Pacific
Number of Working Months: 12
Description
**The range for the position is $135,300 - $163,956 per year and is negotiable based on experience. **
Applications will be evaluated for minimum qualifications. Those candidates selected to move to the next step in the recruitment process will be invited to participate in a qualifications appraisal interview, which will be scheduled at a later date. Candidates must participate in person during the qualifications appraisal interview and final selection interviews.
Under the direction of the Associate Superintendent of Business Support Services, oversee, plan, organize, control, and direct operations involved in procurement and contracts in the acquisition of supplies, materials, equipment, and services including construction and professional services. Coordinate the activities and functions of the Purchasing, Receiving and Distribution Center, Publications, and inventory control to meet the needs of the District; supervise and evaluate the performance of assigned staff.
Examples of Duties
Plan, organize, control and direct Purchasing, Receiving and Distribution Center, and Publications, inventory control functions, District-wide and site purchases, mail services, fixed assets management, and purchase orders issued by Food Service, Facilities, Transportation, and other support departments.
Authorize purchase orders, contracts, and bids for the purpose of ensuring vendor compliance with regulatory requirements and established guidelines, using available cost-saving techniques, implementing policies and procedures as necessary.
Direct the management of contracts for personal and professional services, including the monitoring, oversight, and review of contract materials and evaluations of vendors.
Oversee the District's contracting process; implement contracting policies and provide contracting services.
Coordinate activities with the Storekeeper to control Warehouse functions and mail room functions, ensuring all legal requirements and District policies are met; manage the
District's mail system.
Coordinate activities with the Assistant Director of Purchasing to ensure efficient and effective operations of the Purchasing Department.
Coordinate activities and functions (pre-bid conferences, vendor presentations, informational meetings) with varied staff for the purpose of ensuring best practices in procurement.
Oversee the administration and analysis of formal bids; summarize bids and present information to the Board.
Work with the Director of Risk Management to control purchases of products which are, or could be, hazardous or toxic and coordinate the evaluation of contract terms to ensure appropriate risk avoidance and transfer of liability.
Manage the District's capital equipment and inventory programs including management of inventory control and record-keeping activities, coordinate of the transfer and redistribution of equipment, and management of surplus property disposal activities.
Communicate with other administrators, District personnel and outside organizations to coordinate activities and programs, resolve issues and conflicts and exchange information; meet with vendors and District staff regarding purchases.
Review, evaluate, and approve the format and content of vendor contracts on behalf of the District, ensuring compliance with best practices and any local, state, and federal regulations.
Supervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions; plan, coordinate and arrange for appropriate training of subordinates.
Provide technical expertise, information and assistance to the Associate Superintendent regarding assigned functions; assist as needed in the formulation and development of policies, procedures and programs.
Direct and participate in the preparation, processing, and analysis of purchasing documents such as Board agenda items and resolutions, memos, notices, award letters and agreements; maintain a variety of narrative and statistical reports, records and files related to assigned activities; prepare various reports, legal documents, bids and quotation documents as assigned.
Develop and prepare the annual preliminary budget for the department; analyze and review budgetary and financial data; control and authorize expenditures in accordance with established limitations.
Coordinate and oversee the district's copier replacement program.
Attend a variety of meetings to maintain current knowledge of legal codes and requirements; conduct and facilitate meetings.
Perform related duties as assigned.
Minimum Qualifications
Any combination equivalent to: bachelor's degree in business administration, public administration, or related field and five years of increasingly responsible purchasing and contracting services experience including formal bid preparation. Experience in a school district or public entity is preferred.
Supplemental Information
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Planning, organization, and direction of the purchasing, receiving and distribution, and inventory control functions of the District.
Procurement, contract management, and material control programs.
Applicable laws, codes, regulations, policies, and procedures.
Business management.
Receiving and distribution, inventory, and materials control.
Health and safety rules and regulations.
Budget preparation and control.
Oral and written communication skills.
Principles and practices of administration, supervision, and training.
Interpersonal skills using tact, patience and courtesy.
ABILITY TO:
Plan, organize, control, and direct the Purchasing, Receiving and Distribution, and inventory control functions and activities of the District.
Oversee and approve District-wide and site purchases and purchase orders.
Prepare bids, specifications, and related documents.
Supervise and evaluate the performance of assigned staff.
Communicate effectively both orally and in writing.
Interpret, apply and explain rules, regulations, policies and procedures.
Establish and maintain cooperative and effective working relationships with others.
Analyze situations accurately and adopt an effective course of action.
Meet schedules and time lines.
Work independently with little direction.
Plan and organize work.
Prepare comprehensive narrative and statistical reports.
Direct the maintenance of a variety of reports and files related to assigned operations and activities.
WORKING CONDITIONS:
ENVIRONMENT:
Office environment.
PHYSICAL DEMANDS:
Hearing and speaking to exchange information and make presentations.
Seeing to read a variety of materials.
Dexterity of hands and fingers to operate a computer keyboard.
Sitting, standing, or walking for extended periods of time.
Bending at waist, kneeling, or crouching to file or retrieve materials.
Reaching overhead, above shoulders, and horizontally.
The Poway Unified School District (PUSD) is an equal opportunity employer/program and is committed to an active Nondiscrimination Program. PUSD does not discriminate on the basis of race, color, national origin, sex, sexual orientation, ethnic group identification, ancestry, religion, gender, gender identification, mental or physical disability.
For more information, please contact the Title IX/Equity Compliance Officer, Associate Superintendent of Personnel Support Services, Poway Unified School District, 15250 Avenue of Science, San Diego, CA 92128-3406
Poway Unified School District offers an excellent benefits package for eligible employees including:
- Retirement - CalPERS
- Holidays - 16 paid holidays per year (based on 12 month employment contract)
- Vacation - 26 days per year
- Sick Leave - 12 paid sick days per year
- Medical and Prescription Insurance
- Vision Insurance
- Dental Insurance
- Life Insurance
- Travel Insurance
- Flexible Benefit Plan
- Flexible Spending Accounts
- Wellness/Mental Health Benefit
01
The following supplemental questions will help us determine how well you meet the minimum employment qualification standards for this position. Qualified means that you meet the minimum qualifications found in the job description. Incomplete responses will disqualify your application or reduce the credit given for your qualifications. Respond honestly and truthfully to all questions. Over-evaluating your skill level is considered providing false and/or misleading information. Applicants found to have provided false or misleading information of their skills may be disqualified from further employment processing, or if hired, immediately terminated from employment. Please note: (*) Answering "See Application" or "See Resume" on any of the following questions may result in your application being disqualified from further consideration in the recruitment process. (*) Your related work experience must be clearly shown in the areas for work history on your application. (*) The information provided in answering these questions will be considered in determining whether you will move to the next step and may be used as part of a technical and experience evaluation. (*) I acknowledge that I have read and understood the above statement. (Please initial in the space provided below).
02
This position requires any combination of experience and education equivalent to a bachelor's degree in business administration, public administration, or related field and five years of increasingly responsible purchasing and contracting services experience including formal bid preparation. Experience in a school district or public entity is preferred.Do you have the required combination of education and experience to qualify for this position?
- Yes
- No
03
Please list the degree(s) and relevant certification(s) you have completed. Please include the issuing educational body and the concentration of the degree(s). (Stating "See Resume" or "See Application" may disqualify your application.) (Note: The information provided in answer to this question will be considered in determining whether you will move to the next step in the qualifying process.)
04
I understand I must attach a copy of the required degree and/or certifications referenced in my application in order to receive credit. (Digital/ unofficial copies, photos, etc. are acceptable.)
Have you attached your transcripts or relevant documentation to your application?
(Note: Failure to provide copies of your certifications may result in your application being disqualified.)
- Yes
- No
05
The questions that follow will be used as part of a Training & Experience evaluation. Subject matter experts in the field will be provided your responses to evaluate your relevant experience. You must receive a passing score in order to move to the next phase of the recruitment, therefore it is important to provide thorough and detailed responses. Answering "See Application" or "See Resume" on any of the following questions may result in your application being disqualified from further consideration in the recruitment process.You may save your application while it is in process, re-access it, and submit it by the closing deadline of the posting. You MUST be sure to submit your application by the deadline (Monday 5/5/2025, 4:30 pm PST). No exceptions will be made.Please initial below to acknowledge that you have read and understood the above statement.
06
Starting with your most recent employer, please list the agency name, job title, and length of time serving which will substantiate a minimum of five (5) years of increasingly responsible purchasing and contracting services experience including formal bid preparation. Experience in a school district or public entity is preferred. Please be aware, your related work experience must be clearly shown in the areas for work history on your application.(If none, please type "n/a".)
07
Describe your experience managing procurement processes, including developing and administering formal bids and vendor contracts. Include details about the types of goods or services procured and your role in ensuring regulatory compliance.(If none, please type "n/a".)
08
Describe your supervisory experience, including the number of staff you supervised, their job classifications, and your responsibilities in hiring, evaluating, and training employees. Include how you have handled performance issues or team restructuring.(If none, please type "n/a".)
09
Provide an example of how you coordinated procurement or purchasing activities with multiple departments or stakeholders. How did you handle conflicting needs or priorities, and what was the outcome?(If none, please type "n/a".)
10
Discuss your experience overseeing inventory control and fixed asset management. Include any systems or tools used, how you ensured accuracy, and any challenges you addressed related to surplus or redistribution.(If none, please type "n/a".)
11
Share an example of a time when you implemented or revised a purchasing or contracting policy to ensure compliance with state or federal regulations. What prompted the change, and what steps did you take?(If none, please type "n/a".)
12
Describe your experience preparing and managing departmental budgets related to purchasing or contracting services. Include your role in analyzing expenditures and controlling costs.(If none, please type "n/a".)
13
What types of procurement, finance, or inventory systems have you used in your work? Describe your role in implementing or optimizing any such systems.(If none, please type "n/a".)
Required Question