Program Manager, Facilities

Salary : $140,129.00 - $210,192.00 Annually
Location : San Carlos, CA
Job Type: Full-Time
Job Number: 2025-00195
Division: Bus Operations
Department: Facilities Maintenance Admin
Opening Date: 04/04/2025
Closing Date: 5/4/2025 11:59 PM Pacific

General

The Program Manager of Facilities will report to the Director of Facilities; and is responsible for development and execution of the State of Good Repair (SOGR) Program for the San Mateo County Transit District (SamTrans), the Peninsula Corridor Joint Powers Board (Caltrain). This includes, leading and managing a combination of agency and seconded project management staff, as well as developing and implementing SOGR projects consistent with the District's short-term objectives and long-term strategic goals.

Essential Functions & Duties

• Plan and monitor the District SOGR program for District facilities, buildings, and related systems/equipment.
• Oversee development and completion of SOGR projects within allocated scope, budget, and schedule.
• Lead, develop, and manage Project Management Office (PMO) staff towards successful implementation of SOGR projects.
• Liaison with internal customers and key stakeholders on SOGR programmatic issues.
• Ensure integration of SOGR projects into the District's Capital Improvement Plan (CIP).

Examples of Duties:

• Prepare and maintain a list of necessary SOGR projects. Lead PMO staff in development of scopes and budgets for each project. Propose and champion SOGR projects for funds systematically annually.
• Communicate with internal customers and key stakeholders to ensure appropriateness of scopes and understanding of project delivery schedules.
• Monitors, coach, and assist PMO staff with timely implementation of projects within projects budgets and project scopes.
• Provide technical subject matter guidance on project management principles and practices.
• Perform all job duties and responsibilities in a safe manner to protect yourself, your fellow employees and the public from injury or harm. Promote safety awareness and follow safety procedures to reduce or eliminate accidents.
• Perform other duties as assigned.

Minimum Qualifications
Sufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. In lieu of a degree, work-related experience that demonstrates the skills and experience necessary to perform this role will be accepted. Development of the required knowledge and abilities is typically obtained through but not limited to:

• Associate's degree in Facilities or Construction Management, Engineering, Project Management, Supply Chain Management or related field.
• Eight (8) years of progressively responsible experience with project management related to commercial, industrial, or institutional facilities maintenance.
• Three (3) years supervisory experience of technical or professional staff on a project or full-time basis.

Preferred Qualifications:

• Experience managing State of Good Repair (SOGR) program at a public agency.
• Excellent interpersonal communication skills.
• Proven ability to manage multiple project scopes, budgets, and timelines at once.

The selection process may include a panel interview, written and skills test assessments, or supplemental questions. Only those candidates who are the most qualified will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to continue in the process.
How to Apply

• Complete an online employment application by 11:59 p.m. of the listed closing date. A resume will not be accepted in lieu of the application. Incomplete applications will not be considered.
• The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities upon request. If you have a need for an accommodation, please contact the Human Resources Department.
• We celebrate diversity and are committed to creating an inclusive and welcoming workplace environment. We are an Affirmative Action/Equal Opportunity Employer. Minorities, Women, Persons with Disabilities and Veterans are encouraged to apply.

Below is a summary of the comprehensive benefits provided to District full-time employees:

Health and Welfare Benefits:

• Healthcare Benefits -District employees are offered a choice of healthcare providers under the CalPERS Health Benefits Program. The District will contribute ninety (90) percent towards monthly premiums for full-time employees. Fifty (50) percent for part-time employees.
  
• Free Dental and Vision Benefits provided - Employer Covers Premiums
  
• Free Employee Assistance Benefit - Employees are entitled to 5 face-to-face sessions or telephonic or web-video consultations for problem-solving support per incident, per calendar year.

• Flexible Spending Accounts - Pre-tax dollars to pay for qualified Health or Dependent Care expenses.

Retirement Medical Benefits:

• Long Term Disability Insurance - After 90 days of total disability, Administrative full-time employees are eligible for 60% of monthly income covered by the District.
  
• Health and Wellness - Gyms located at most work locations and discounted Weight Watcher Membership Option.

Holidays and Paid Time Off:

• Paid Time Off - Newly hired employees accrue 6.5 hours bi-weekly when hired (if Exempt 8.25 hours). As you move up in years of service credit, the rate of the amount of PTO accrued will also increase.
  
• Paid Holidays - The District provides seven paid holidays throughout the year - New Years Day, Martin Luther King Jr. Day, Memorial Day, Independence Day (July 4th), Labor Day, Thanksgiving Day and Christmas Day
  
• Floating Holidays - District employees can earn up to five (5) floating holidays.

Financial Planning Benefits:

• Pension Benefits through CalPERS -You must have a minimum of 5 years of service to be eligible for this pension.

• CalPERS PEPRA vs. Classic - All employees hired on, or after January 1, 2013, are considered PEPRA members and will contribute 8% of their salary up to the maximum IRS cut-off. All Classic members will contribute 6%
  
• Deferred Compensation Options - Select to contribute to one or both of our Tax Deferred Compensation Options
  
• Reliance Standard Life Insurance with 100% premium paid by the District - 1 times annual salary of employee - max $200,000
  
• Optional Life Insurance - Employees may purchase additional life insurance for themselves and their eligible family members.

Growth and Education Benefits:

• Professional Development - Access to LinkedIn Learning and San Mateo County's professional training. District Tuition Reimbursement Program - A maximum of $5,250 per year for courses related to your job or career goals with the District.
  
• Computer Loan Program - Interest-free two-year loan with a maximum amount of $2,000.

Other Amazing Benefits:

• Credit Union - Employees and family members are eligible to join the San Mateo Credit Union and Patelco Credit Union.
  
• Employee Clean Commute (ECC) - Car/Van poolers and Public Transit riders receive a monthly reimbursement.
  
• Commuter Benefits - Free Employee Parking; Free Bus Pass for employee as well as children/spouse; Clipper Card/Go Pass Program for Central employees.

For union employees, all of the above benefits are subject to the employee's Collective Bargaining Agreement. Benefits listed are also subject to change with or without notice and are subject to contract/provider terms and conditions.
01

Do you have experience managing or supervising staff on a project basis?

• Yes
• No

02

How many years of supervisory experience do you have (full time or project based)?
03

How many years of professional program management experience do you have in faculties maintenance?

• No experience
• Less than 3 years
• More than 3 years but less than 4 years
• More than 4 years but less than 5 years
• More than 5 years but less than 6 years
• More than 6 years but less than 7 years
• More than 7 years but less than 8 years
• More than 8 years but less than 9 years
• More than 9 years but less than 10 years
• More than 10 years

04

What is your highest level of education?

• High School Diploma or GED
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctoral Degree

05

If you do have a degree, is it in Facilities or Construction Management, Engineering, Project Management, Supply Chain Management, or related field?

• Facilities or Construction Management, Engineering, Project Management, Supply Chain Management
• Other
• N/A

Required Question