Executive Assistant - KCS
Apply NowCompany: Careers at KKR
Location: San Francisco, CA 94112
Description:
COMPANY OVERVIEW
KKR is a leading global investment firm that offers alternative asset management as well as capital markets and insurance solutions. KKR aims to generate attractive investment returns by following a patient and disciplined investment approach, employing world-class people, and supporting growth in its portfolio companies and communities. KKR sponsors investment funds that invest in private equity, credit and real assets and has strategic partners that manage hedge funds. KKR's insurance subsidiaries offer retirement, life and reinsurance products under the management of Global Atlantic Financial Group. References to KKR's investments may include the activities of its sponsored funds and insurance subsidiaries.
Hours: 8:30am-5:00pm + OT as needed (schedule is subject to change)
POSITION SUMMARY
Monitor heavy and fluctuating calendar, high volume of calls, e-mails, and flow of communication.
Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents.
Screen all calls for executive and handle all inquiries within capacity.
Track Executives' meetings, as well as necessary follow up in the proprietary investor database/CRM.
Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from executive's notes and directives.
Plan and coordinate monthly and weekly team meetings as requested.
Familiarity with KKR's policies as outlined in the handbook and on-line, including but not limited to, travel, personal stock, IT, and record retention.
Execute and manage both recurring and ad hoc projects such as database management, research requests and maintenance of information packages.
Handle planning logistics for complex domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, and backup materials.
Prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy.
Monitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately.
Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various KKR off-site meetings as requested in an upbeat and professional manner.
Liaise with portfolio organizations, investors, guests, and all KKR personnel in professional and courteous manner adhering to KKR's culture and values statements.
Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only in the course of performing your job for KKR.
Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is due.
Contribute your talents and efforts to a productive, pleasant, and safe working environment.
Assist and provide phone coverage for additional executives when necessary.
Assist KKR guests with general office support and reservations (travel, dinner, and local transportation, etc.).
IDEAL EXPERIENCE/QUALIFICATIONS
A minimum of three years' experience; college degree
Ability to manage highly sensitive, confidential information with complete discretion.
Demonstrates good judgement; skilled at developing and maintaining relationships representing KKR in a professional
Ability to manage a high volume of work, prioritize tasks and projects according to what is most time- Strong attention to detail.
Sense of urgency; ability to work in a fast-paced, dynamic environment and flexible attitude when responding to changes.
Self-motivated; proactively identify areas for improvement to better streamline team workflow; can think "outside of the box."
Excellent verbal and written communication skills; presents ideas clearly and communicates openly and effectively with team; facilitate multi-directional information flow.
Team player who can work collaboratively or make decisions quickly and independently as needed.
Ability to perform general office duties including opening mail, printing, collating materials, photocopying, faxing, and mailing materials.
Capable of working in a way that reflects the Firm's core values and principles.
Technically proficient; Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook; able to quickly and accurately produce/edit spreadsheets and presentations.
This is the expected annual base salary range for this San Francisco-based position. Actual salaries may vary based on factors, such as skill, experience, and qualification for the role. Employees may be eligible for a discretionary bonus, based on factors such as individual and team performance.
Base Salary Range
$100,000-$125,000 USD
KKR is an equal opportunity employer. Individuals seeking employment are considered without regard to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, sexual orientation, or any other category protected by applicable law.
KKR is a leading global investment firm that offers alternative asset management as well as capital markets and insurance solutions. KKR aims to generate attractive investment returns by following a patient and disciplined investment approach, employing world-class people, and supporting growth in its portfolio companies and communities. KKR sponsors investment funds that invest in private equity, credit and real assets and has strategic partners that manage hedge funds. KKR's insurance subsidiaries offer retirement, life and reinsurance products under the management of Global Atlantic Financial Group. References to KKR's investments may include the activities of its sponsored funds and insurance subsidiaries.
Hours: 8:30am-5:00pm + OT as needed (schedule is subject to change)
POSITION SUMMARY
Monitor heavy and fluctuating calendar, high volume of calls, e-mails, and flow of communication.
Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents.
Screen all calls for executive and handle all inquiries within capacity.
Track Executives' meetings, as well as necessary follow up in the proprietary investor database/CRM.
Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from executive's notes and directives.
Plan and coordinate monthly and weekly team meetings as requested.
Familiarity with KKR's policies as outlined in the handbook and on-line, including but not limited to, travel, personal stock, IT, and record retention.
Execute and manage both recurring and ad hoc projects such as database management, research requests and maintenance of information packages.
Handle planning logistics for complex domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, and backup materials.
Prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy.
Monitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately.
Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various KKR off-site meetings as requested in an upbeat and professional manner.
Liaise with portfolio organizations, investors, guests, and all KKR personnel in professional and courteous manner adhering to KKR's culture and values statements.
Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only in the course of performing your job for KKR.
Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is due.
Contribute your talents and efforts to a productive, pleasant, and safe working environment.
Assist and provide phone coverage for additional executives when necessary.
Assist KKR guests with general office support and reservations (travel, dinner, and local transportation, etc.).
IDEAL EXPERIENCE/QUALIFICATIONS
A minimum of three years' experience; college degree
Ability to manage highly sensitive, confidential information with complete discretion.
Demonstrates good judgement; skilled at developing and maintaining relationships representing KKR in a professional
Ability to manage a high volume of work, prioritize tasks and projects according to what is most time- Strong attention to detail.
Sense of urgency; ability to work in a fast-paced, dynamic environment and flexible attitude when responding to changes.
Self-motivated; proactively identify areas for improvement to better streamline team workflow; can think "outside of the box."
Excellent verbal and written communication skills; presents ideas clearly and communicates openly and effectively with team; facilitate multi-directional information flow.
Team player who can work collaboratively or make decisions quickly and independently as needed.
Ability to perform general office duties including opening mail, printing, collating materials, photocopying, faxing, and mailing materials.
Capable of working in a way that reflects the Firm's core values and principles.
Technically proficient; Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook; able to quickly and accurately produce/edit spreadsheets and presentations.
This is the expected annual base salary range for this San Francisco-based position. Actual salaries may vary based on factors, such as skill, experience, and qualification for the role. Employees may be eligible for a discretionary bonus, based on factors such as individual and team performance.
Base Salary Range
$100,000-$125,000 USD
KKR is an equal opportunity employer. Individuals seeking employment are considered without regard to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, sexual orientation, or any other category protected by applicable law.