Executive Assistant

SMX is seeking an Executive Assistant to support the PATRIOT Ground Support Equipment (PGSE) Product Office. This role provides direct administrative and operational support to the Product Manager and team. We're looking for a detail-oriented, highly organized, and self-motivated individual with a broad administrative skill set and the ability to manage multiple tasks in a fast-paced environment.

Essential Duties & Responsibilities

• Coordinate and deconflict calendars; maintain schedules in MS Outlook
• Schedule meetings and reserve conference rooms
• Plan and coordinate U.S. Government (USG) travel (CONUS and OCONUS)
• Create, edit, and manage briefing charts and official correspondence
• Submit and receive classified documentation; maintain DA Form 3964s
• Prepare reports, record meeting minutes, and track action items
• Perform file management and general administrative support
• Make and receive phone calls; take and relay messages
• Monitor and manage action items and deadlines
• Perform other duties as assigned

Required Skills/Experience

• 4-12+ years of relevant administrative experience (HS diploma with 12+ years; AA with 8-10 years; BA/BS with 4-12+ years)
• Experience using the Defense Travel System (DTS) and the Aircraft and Personnel Clearance System (APACS)
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Familiarity with U.S. Army correspondence and formatting standards
• Demonstrated ability to work both independently and collaboratively in a team environment

Desired Skills/Experience

• Prior experience supporting a Department of Defense Program, Project, or Product Office

Application Deadline: April 6, 2025

The SMX salary determination process takes into account a number of factors, including but not limited to, geographic location, Federal Government contract labor categories, relevant prior work experience, specific skills, education and certifications. At SMX, one of our Core Values is to Invest in Our People so we offer a competitive mix of compensation, learning & development opportunities, and benefits. Some key components of our robust benefits include health insurance, paid leave, and retirement.

The proposed salary for this position is:

$75,000-$105,000 USD

At SMX, we are a team of technical and domain experts dedicated to enabling your mission. From priority national security initiatives for the DoD to highly assured and compliant solutions for healthcare, we understand that digital transformation is key to your future success.

We share your vision for the future and strive to accelerate your impact on the world. We bring both cutting edge technology and an expansive view of what's possible to every engagement. Our delivery model and unique approaches harness our deep technical and domain knowledge, providing forward-looking insights and practical solutions to power secure mission acceleration.

All qualified candidates will receive consideration for employment without regard to disability status, protected veteran status, race, color, age, religion, national origin, citizenship, marital status, sex, sexual orientation, gender identity or expression, pregnancy or genetic information.

Selected applicant may be subject to a background investigation and/or education verification.