Human Resource Senior Specialist - Workplace Investigator

Salary: $29.21 - $52.11 Hourly
Location : Salt Lake County, UT
Job Type: Full Time
Job Number: 44713
Agency: 150 Department of Government Operations
Unit: 3546 Labor Relations
Opening Date: 04/04/2025
Closing Date: 4/8/2025 11:59 PM Mountain
FLSA: Exempt
Recruiter: Liz Vander Linden - evander@utah.gov - 801-957-7232
# of Openings: 1
Background Check: You must successfully pass a criminal history check.
Location: This position is currently a hybrid of both in-office (2 days a week required) and telework days. Please note, a position's eligibility for telework is established by agency management and is subject to change at their discretion at any time and for any reason. The office is located at: Taylorsville State Office Building (TSOB) 4315 S 2700 W, Taylorsville, UT.
Schedule Code: B - Competitive Career Service - Employment in this position requires a probationary period.
Benefits: This position is eligible for a full benefits package. See benefits tab below for details.
EEO Statement: The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, dial 711 or TTY: 800-346-4128.

Job Description
The Division of Human Resource Management (DHRM) is seeking a Workplace Investigator to join our team. This is your opportunity to play a pivotal role in ensuring a respectful work environment across state agencies. You will conduct comprehensive investigations into workplace misconduct, from initial complaints to detailed reports, requiring exceptional analytical, communication, and interpersonal skills, and a steadfast commitment to objectivity. You will also conduct engaging training sessions for DHRM employees and stakeholders on workplace investigation fundamentals and best practices.
This position is currently a hybrid of both in-office (2 days a week required) and telework days. Please note, a position's eligibility for telework is established by agency management and is subject to change at their discretion at any time and for any reason. The office is located at: Taylorsville State Office Building (TSOB) 4315 S 2700 W, Taylorsville, UT.

The starting hourly rate for the Human Resource Senior Specialist - Workplace Investigator position is $30 - 40/hr.

Preference may be given to current DHRM employees.

Why You Should Join Our Team

This is an opportunity to make a difference in your state! Along with the satisfaction of supporting the hiring needs of this high profile agency. You will receive great health and retirement benefits, such as, generous paid time off so you can have a positive work life balance. to view a summary of all the benefits we offer.

The Agency

To learn more about DHRM,. DHRM vision: Evolve then elevate the employee experience.

Responsibilities

• Manage a Diverse Caseload: Independently handle a caseload of complex workplace investigations, including sensitive and high-profile matters, ensuring timely and thorough resolution.
• Conduct Impartial Investigations: Conduct prompt, impartial investigations into complaints of workplace misconduct, adhering to established processes and maintaining strict confidentiality.
• Collaborate Effectively: Work closely with DHRM staff, customer agencies, and other stakeholders throughout the investigative process, fostering strong communication and cooperation.
• Develop and Implement Investigative Plans: Create and execute detailed investigative plans, including identifying and interviewing witnesses, gathering and analyzing evidence, and ensuring the integrity of all collected data.
• Conduct Professional Interviews: Perform thorough and professional interviews with complainants, witnesses, and accused parties, employing effective interviewing techniques to gather accurate information.
• Analyze Complex Data: Analyze complex information and evidence to determine the facts of each case, drawing sound conclusions based on available data.
• Prepare Detailed Reports: Prepare comprehensive and accurate investigative reports summarizing findings, analyzing evidence, applying relevant policies, and providing clear conclusions.
• Maintain Confidential Records: Maintain meticulous and confidential records of all investigation activities, ensuring strict compliance with privacy, confidentiality, and regulatory requirements.
• Stay Informed on Legal Updates: Stay current on relevant employment laws, rules, regulations, and best practices in workplace investigations, continuously enhancing expertise.
• Partner with Legal Counsel: Collaborate with DHRM staff and legal counsel as needed, providing necessary information and support.
• Provide Guidance and Support: Offer guidance and support to management and staff on employee relations issues and workplace conduct, promoting a positive and compliant work environment.
• Contribute to Procedure Development: Assist in developing and updating DHRM's investigative procedures, training materials, and resources, contributing to continuous improvement.
• Deliver Training Sessions: Conduct engaging training sessions for DHRM employees and stakeholders on workplace investigation best practices.
• Evaluate and Improve Processes: Monitor and evaluate the effectiveness of DHRM's investigative processes, recommending and implementing improvements as needed.
• Provide Expert Testimony: Serve as an expert or fact witness in administrative and court proceedings, delivering clear and concise testimony.
• Perform Other Duties: Undertake other related duties as assigned to support the overall function of the department.

Qualifications

Minimum Qualifications:

• Experience conducting workplace investigations or equivalent experience in case management, fact-finding, and analytical skills.
• Strong knowledge of state and federal employment laws, including the Utah Antidiscrimination Act, Title VII, ADA, ADEA, and FMLA.

• Demonstrated ability to conduct impartial and thorough investigations, including experience interviewing witnesses, gathering and analyzing evidence, and preparing investigative reports.
• Excellent communication skills (written and verbal), including the ability to communicate effectively with individuals at all levels of multiple diverse organizations.
• Strong analytical and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to work independently and as part of a team.

Required Qualifications:

• Experience working in a government or public sector environment.
• Experience training employees.

Supplemental Information

• Employment contingent on passing a background check.
• NOTE: Division of Human Resource Management rules regarding promotions and transfers apply to current state employees.
• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.

Benefits:
The State of Utah offers eligible employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for a detailed information page: To access a Total Compensation Calculator in Excel format click

FMLA General Notice:
(right click + open link in new tab)
(clic derecho + abrir en una pestaa nueva?)
01

ONLY APPLICANTS SELECTED FOR AN INTERVIEW WILL BE CONTACTED. As part of this application process, you must upload your resume into your application profile. Your answers to the questions on this application must be supported by your resume or work history. "See resume" or "see previous response" is not an acceptable response to any question. Please answer all questions fully. Failure to follow these terms may result in disqualification from further consideration for this position.

• I acknowledge I have read and understand the above statement

02

To ensure your potential employment with the Department of Government Operations does not violate the law (Utah Code 52-3-1), or agency policy; if you have any relatives employed with the Department of Government Operations, please list their name below and indicate your relationship. Please note that listing a relative will not automatically disqualify you from employment. If you have no relatives working for the Department of Government Operations, please enter "no relatives at DGO".
03

How many years of professional HR experience do you have in employee liability issues, such as employee performance management, disciplinary actions, grievances, and conducting investigations?

• Less than 1 year
• 1-2 years
• 3-4 years
• 5+ years

04

Do you have experience conducting workplace investigations? If so, what do you feel is the most important goal of a workplace investigation?
05

Thinking about your process for developing and executing an investigative plan, what steps do you feel are essential to ensure a successful outcome?
06

How would you approach providing guidance and support to management and staff on employee relations issues and workplace conduct?
07

Have you ever served as a witness in an administrative or court proceeding regarding your work as an investigator? If so, describe your experience providing testimony.
08

Describe your experience with case management in the context of investigations or similar analytical work. How do you organize and prioritize your caseload?
09

What experience do you have with preparing investigative reports? What elements do you consider essential to include in these reports?
10

Do you have experience training employees? If so, please describe.
11

Please indicate how you heard about this specific job posting.

• State of Utah job site (www.governmentjobs.com/careers/utah)
• Referred by a Friend or Family
• Indeed
• Other External Job Board or Site
• LinkedIn
• Social Media (Facebook, Twitter, etc.)
• DWS job website (www.jobs.utah.gov)
• Advertisement (Digital Ad, Billboard, Print, etc.)
• Professional Network (Association, Membership, Work Colleague)
• University Network (Handshake, School Job Board, Career Center, etc.)
• Contacted by a Recruiter
• Career or Job Fair
• Internship
• Interviewed for different position
• Internal communications (Agency/Division, etc.)
• Jobwise
• Other (not listed above)

Required Question