Facilty Operations Manager

Job Description

Job Summary:

To oversee and manage site maintenance personnel and operations and ensure the Linde Technology Center's site utilities, electrical, HVAC, mechanical, and R/D support systems function in the safest and most efficient manner possible.

Responsibilities

Essential Job Duties:

The duties and responsibilities of the Operations Manager at the Linde Technology Ctr. Tonawanda, NY are as follows:

Personnel - (interviewing, training, and supervision):

• Identify, interview, and hire the best available candidate(s) for required position(s).
• Identify and adjust necessary staff requirements to meets the needs of the client. Staff requirements include permanent hires and filling temporary needs with contracted employees.
• Ensure that Newmark personnel are on track to receive the training and orientation necessary to perform their work assignments in the safest and most effective manner possible.
• Work with the group leaders to ensure that assignments and responsibilities are carried out to the client's satisfaction in the most effective manner possible.
• Meet periodically with group leaders, and other maintenance personnel to discuss site issues, job and client needs, and any other information that requires attention.
• Administer counseling operational personnel as needed.
• Complete annual performance reviews and evaluations for the operational personnel.
• Control the maintenance overtime distribution by approval based on need and client request.
• Review and approve ADP online bi-monthly time and attendance of all operational employees with coinciding overtime approval documentation and time off request.

Maintenance and Operations - (Mechanical / Electrical / HVAC Systems, PX Laboratory Support, Contracted services, Life Safety Systems, and Newmark Construction Dept. Support):

• Manage the Angus CMMS work order and PM implementation system. This involves updating planned maintenance functions for newly installed or modified equipment. Deleting equipment that is no longer in service. Managing inhouse and contracted personnel in the assignment of periodic PM functions. Ensuring qualified personnel are safely and effectively performing the sites PMs as required.
• Work with Group Leaders to ensure a reasonable spare parts inventory is in place or within an acceptable delivery timeframe to satisfy the sites needs.
• Arrange for technical support as needed on various pieces of critical site equipment (i.e. back-up, and life safety generators, UPS systems, building HVAC control systems, laboratory hood and monitoring systems, chiller and boiler control systems, and elevators) to ensure these systems are in a constant state of readiness and experience minimal downtime.
• Evaluate and implement suggestions and recommendations from the Newmark maintenance staff on providing a more efficient and better-maintained site.
• Ensure that all fire related life safety systems receive scheduled maintenance and inspection as required. (I.e., sprinkler systems, gaseous fire suppression systems, Simplex notification systems, water pressure / volume boosting systems (fire pumps), etc.)
• Work with client's insurance carrier to ensure loss prevention recommendations are identified, evaluated, and completed in a reasonable timeframe and in a commonsense approach.
• Work with the Newmark Construction Management Dept. on some renovation projects throughout the site. Duties in this area include providing support in sprinkler system modification, some aspects of demolition and clean up. Rigging and relocating heavy equipment using contracted and in-house personnel, modifications to fire suppression and notification systems, and non-construction related asbestos sampling, and abatement issues using outside contractors.
• Work with the Newmark group leaders to track time of Newmark employees involved in project or specialty work. The tracked time is recorded by the Operations Manager and processed to the Accounting Dept. to ensure proper charge back to the requesting customer. This ensures that the time spent by Newmark and contracted maintenance personnel on project or specialty work does not affect the base-operating budget.
• Management duties include recommendations of major equipment purchases and directing installation of purchased equipment for the site's infrastructure and maintenance functions. Examples would be replacement of site piping systems, boiler systems, chillers, compressors, pumps, UPS units, etc.
• Oversee the commissioning of new fire suppression and notification equipment on site. This includes all new sprinkler system installations and modifications, gaseous fire suppression systems, and fire notification appliances (i.e. smoke detectors, duct detectors, pull stations, audio, and visual notification equipment, etc.).
• Make recommendations to the Newmark Facilities Director for future capital projects and improvements. Also request capital funding for projects of various size and cost. These projects are generally related to site infrastructure improvement and sometime to a specific customer on site.
• Duties include overseeing and managing the sites major electrical component extended maintenance program. These duties include coordinating efforts with electrical contractors. Over 300 different maintenance related functions are performed on the site major electrical components. These functions included transformer oil testing and oil changes, lug replacements, breaker testing and maintenance, cleaning of all major components, and thermo-graphic imaging (infrared) of the site's electrical equipment. Develop and implement a multi-year maintenance program that encompasses all the maintenance needs of the site's major electrical equipment.
• Ensure the site's rolling stock (lift trucks, golf carts, sweeper, loader) is maintained, up to date, and remains operational.

Maintenance and Service Contracts:

• Ensure all contracted services on a recurring basis are scheduled and carried out at the proper time of the year (i.e. chiller maintenance, boiler system PM's, boiler inspections and start-up, air compressor oil changes / samples and intercooler cleaning, safety relief valve testing, generator service, overhead crane inspections, rolling stock, plumbing PM's, etc.)
• Work with the Newmark Facilities Manager to solicit bids for contracted services when contracts have expired, or a need arises to contract certain temporary or permanent services. Also work with the Newmark Facilities Manager in evaluating performance of contractors and ensuring the services agreed to and contractual obligations are met in a quality and timely manner.

Site Fire and Life Safety Related Functions:

• Schedule and implement the required annual fire drill events for the site and coordinate with the Linde Safety Dept. and select Linde Emergency Response Team (E-Team) members.
• Address and correct urgent life safety concerns as brought forth by the Linde Safety, Health, and Environmental Dept.
• Organize periodic non-routine safety related training for Newmark employees such as HWP (Hazardous Work Permit) refresher training, man-lift training, forklift training, overhead crane operation, and rigging training. This training is periodically coordinated and implemented in conjunction with Linde Safety Dept. personnel or contracted services.
• Schedule and direct periodic safety meetings to cover various refresher items such as Blood Borne Pathogens, Confined Space, and Site Emergencies & Outages.
• Provide follow up for incident reports involving Newmark personnel. The follow up could be re-evaluation, or disciplinary action if required.
• Qualifications:
• Ideal candidates should have extensive experience and knowledge with electrical systems, HVAC systems, demonstrate strong leadership skills, and have a solid understanding of maintenance procedures and practices. A Facility Operations Manager typically needs a minimum of 10 years minimum experience in the field of electrical and HVAC maintenance or a related area.
• Familiarity with electrical and HVAC diagnostic equipment and ability to read and understand complex schematics and drawings are also essential.
• Familiarity with safety regulations and quality standards. Experience in developing and implementing safety policies and procedures to maintain a safe work environment.
• Strong leadership and project management abilities.
• Ability to troubleshoot and resolve issues effectively.
• Excellent communication and customer service skills.
• Facility Operations Managers should have an associate's degree or a bachelor's degree in HVAC technology, mechanical engineering, electrical engineering, or a related field. Certification in HVAC technology is desired. Certain certifications like EPA Section 608 Technician Certification to handle refrigerants is also preferred.

Qualifications

Skills, Education, Requirements, and Experience:

• Must possess a current & valid driver's license.
• Possession of a stationary engineer's (boiler operators) license from any US state or legally recognized municipality is highly desirable but not required.
• Possession of an EPA refrigerant certification of any type is desirable. Must be able and willing to obtain an EPA refrigerant certification within first 12 months of employment if no certification is currently held.
• Possession of a NYSDEC 7G pesticide certification is highly desirable. Must be able and willing to obtain a NYSDEC 7G pesticide certification within first 12 months of employment if no certification is currently held.
• Minimum of two (2) year's work experience in a commercial / industrial boiler room and/or chiller facility setting.
• Possess reasonable interpersonal / communication skills, and ability to function as a viable HVAC staff member in a site service environment.

Salary: $85,000 - $115,000 annually

The expected base salary for this position ranges from $85,000 to $115,000 annually. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package, this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

Working Hours: Standard working shift is daylight, Generally 7:00AM until 3:30PM, Monday thru Friday. Overtime and emergency call-ins may be required on occasion to meet customer requirements or address an urgent facility situation.

Working Conditions: Work is performed in both indoor and outdoor environments. Temperatures of working environments may vary from cold (possibly below 10 degrees F) up to warm (possibly above 90 degrees F). Work may involve climbing, working from elevations, standing, pulling, pushing, stooping, and / or kneeling.

Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.