Director of Budgets & Contracts - Administration
Apply NowCompany: EAC Network
Location: Garden City, NY 11530
Description:
Job Details
Job Location
99 Quentin Roosevelt Blvd Suite 200, Garden City, NY, 11530 - Garden City, NY
Position Type
Full Time
Education Level
None
Salary Range
$100000.00 - $110000.00 Hourly
Travel Percentage
None
Job Category
Nonprofit - Social Services
Join Our Team as a Director of Budgets & Contracts!
Are you passionate about supporting the operation of non-profit organizations? EAC Network, a leading not-for-profit social service agency dedicated to helping over 79,000 people through 120+ impactful programs across Long Island and NYC, is looking for a dedicated full timeDirector of Budgets & Contractsto join the Administration department.
Salary:$100,000 to $110,000/ annually
Schedule:Monday-Friday 9AM-5PM with some flexibility to work remote
Location:Garden City, NY
Reports to:Chief Finance Officer
What drives the core purpose of this job:
The Director of Budgets and Contracts is a critical leadership role responsible for overseeing the financial management of over 100 programs funded by 60 different funders. This position will ensure the effective preparation, management, and compliance of budgets and contracts to support the agency's mission in delivering social services. The Director will work closely with the CFO, COO, program directors, and funders to maintain financial integrity and transparency.
Measurable Objectives:
What are the key Responsibilities:
Budget Preparation and Management Claims Management Compliance and Close-Out Procedures Grant Accounting Labor Allocations Contract Management
What key knowledge, skills, and abilities are required to excel in this role:
Minimum of 5 years of experience in budget management, financial analysis, or contract administration within a nonprofit or social services environment. Extensive knowledge of NYS, NYC, County grant management processes and compliance requirements. Excellent analytical skills with attention to detail. Proficient in financial software and Microsoft Office Suite. Strong leadership skills with the ability to manage cross-functional teams. Excellent communication skills, both written and verbal. Strategic Thinking: Ability to develop strategies that align with organizational goals. Financial Acumen: Strong understanding of financial principles and practices. Collaboration: Work effectively with internal teams and external partners.
What We Offer
Job Location
99 Quentin Roosevelt Blvd Suite 200, Garden City, NY, 11530 - Garden City, NY
Position Type
Full Time
Education Level
None
Salary Range
$100000.00 - $110000.00 Hourly
Travel Percentage
None
Job Category
Nonprofit - Social Services
Join Our Team as a Director of Budgets & Contracts!
Are you passionate about supporting the operation of non-profit organizations? EAC Network, a leading not-for-profit social service agency dedicated to helping over 79,000 people through 120+ impactful programs across Long Island and NYC, is looking for a dedicated full timeDirector of Budgets & Contractsto join the Administration department.
Salary:$100,000 to $110,000/ annually
Schedule:Monday-Friday 9AM-5PM with some flexibility to work remote
Location:Garden City, NY
Reports to:Chief Finance Officer
What drives the core purpose of this job:
The Director of Budgets and Contracts is a critical leadership role responsible for overseeing the financial management of over 100 programs funded by 60 different funders. This position will ensure the effective preparation, management, and compliance of budgets and contracts to support the agency's mission in delivering social services. The Director will work closely with the CFO, COO, program directors, and funders to maintain financial integrity and transparency.
Measurable Objectives:
- Analyze final contracts to ensure complete execution and optimal spending. Communicate any relevant details to all parties (executive staff, program leaders).
- Monitor expenses against budgets in real-time, generating monthly variance reports. Provide {monthly reports} on budget status to program directors, including percentage of funds utilized and remaining balances.
- Communicate any variances exceeding 10% of the budgeted amount to program directors. In conjunction with program directors, develop plans to address variances.
- Process and submit claims requests within 10 business days of the end of each reporting period.
What are the key Responsibilities:
- Prepare initial budgets on an annual basis for all programs in conjunction with program directors.
- Ensure that all budgets align with organizational/program goals and funder requirements.
- Regularly monitor and analyze program expenses against budgeted amounts to ensure alignment with financial targets.
- Prepare and distribute monthly financial reports, providing transparency on budget utilization, remaining balances, and key budget status indicators.
- Communicate significant variances of budgeted amounts to program directors and collaborate to develop corrective action plans.
- Modify budgets throughout the year in response to changes in spending or funding. Timely submission of budget modifications per contract guidelines.
- Oversee the voucher process for monthly/quarterly claims as per contract guidelines
- Ensure timely and accurate submission of reimbursement requests to funders.
- Develop and implement close-out procedures to comply with funder standards.
- Conduct follow-up on disallowed funding and reimbursements to resolve discrepancies.
- Complete federal reporting and CFR.
- Maintain separate accounting records for each contract/program.
- Ensure that all financial records are accurate, up-to-date, and compliant with accounting standards.
- Allocate staff time and resources across various grants per contract guidelines.
- Adjust staff budget allocations to maximize efficiency and compliance.
- Review contracts for various programs and services, ensuring alignment with program goals and funder requirements.
- Streamline the contract creation process and maintain consistency across different agreements.
- Collaborate with the CFO, COO, CHRO to ensure all contracts comply with relevant laws, regulations, and organizational policies. Regularly review and update existing contracts to reflect changes in organizational needs, funding requirements, or legal regulations.
- Negotiate contract terms with vendors, partners, and funders to secure favorable conditions for the organization while maintaining positive relationships.
- Establish and maintain a centralized contract repository for easy access and management of all contractual documents.
- Develop and implement a contract lifecycle management system to track key dates, milestones, and renewal opportunities.
- Maintain a central electronic repository of all contract documents.
- 7.Other duties as assigned.
What key knowledge, skills, and abilities are required to excel in this role:
What We Offer
- Comprehensive Benefits Package:Medical, Dental, and Vision Insurance, 401K with a 3% match after one year, 30 days Paid Time Off in your first year, and 14 Paid holidays.
- Additional Perks:Short-term and long-term disability coverage, flexible spending accounts, wellness benefits, PlumBenefits, Verizon wireless discounts.
- At EAC Network, you will find more than just a job - you will find a supportivework environment committed to your well-being and growth. We champion equity, justice, and belonging, fostering a workplace where every voice is valued and empowered. We offer many roles with flexible and hybrid schedules to help you maintain a healthy work-life balance, and our generous PTO policy and Summer Fridays ensure you have time to recharge. Our commitment to wellness also earned us the 2024 GoldHealthy Workforce Designation from Cigna. Additionally, EAC employees may be eligible for the Public Service Loan Forgiveness program. At EAC Network, you are part of a team making a difference in our communities across Long Island and New York City, every day.