Virtual Event & Mobile App Event Manager

Title: Virtual Event & Mobile App Event Manager
Location: San Jose, CA (100% REMOTE)
Duration: 5/1/2025through 10/31/2025, with possible extensions
Compensation: $42.00 - $46.00/hr
Work Requirements: USC, GC or Authorized to work in US

What You'll Do

• Lead cross-functional event workstreams for WebexOne 2025; responsible for all strategy, planning and execution of the workstreams, keeping them organized, facilitating collaboration, and assisting with unblocking throughout projects:
  • Virtual Event workstream
    • Lead workstream calls with event producer, social media and web teams to ensure alignment across live streaming plans
    • Act as liaison between event platform and event producer
    • Provide streaming keys to event producer from event platform
    • Backstage representative for event platform to ensure session streams are operating properly
    • Responsible for gathering streaming metrics for post-event reporting
  • Mobile App workstream
    • Receive training for the mobile application used for WebexOne 2025
    • Download templates from platform and share with necessary workstreams
    • Share 2024 templates as working documents
    • Ensure workstream leads are meeting the deadlines for upload schedule
    • Assist with the content needed for the speaker profiles and sponsor booth builds
    • Support the Event Production Manager with content changes and uploads to the mobile app
    • Request creative assets for app such as banners, icons, splash screens, and more
    • Collect venue maps from operations lead
    • Responsible for gathering mobile app metrics for post-event reporting
  • Overall:
    • Overall day-to-day project management of workstreams, creating the workback plan, overseeing timelines, budget execution, reporting, project change notices, facilitating collaboration, and assisting with unblocking throughout the project
    • Coordinates, lead and collaborate with workstream contributors during weekly workstream status update calls
    • Provides input on overall event production schedule to Ops Lead
    • Responsible for creating slides in WebexOne master walking deck to communicate plans for all workstreams
    • Monitors event deadlines and change management logistics in real time to ensure they are met across all stakeholders

Requirements:

• Bachelors degree
• 5 years' experience overseeing virtual events and mobile apps for events 2,000+ attendees.
• Very logistically strong, with exceptional organizational and project management skills, including overseeing complex workstreams across multiple functions composed of both technical and non-technical members
• Pays attention to detail and can multi-task (spreadsheets and checklists are your best friend)
• Excellent time management with the ability to ensure stakeholders meet deadlines
• Effective communicator with superb written and verbal skills, who can communicate clearly and professionally with customers, team members and other stakeholders
• Ability to maintain the highest level of professionalism and integrity when interacting with C-level executives, suppliers, attendees, speakers and talent
• Uses communication to build relationships with others and foster teamwork
• Strong people skills. No one is a stranger, and you understand how to connect with everyone, treating all with respect
• An independent problem solver who is solution oriented and takes initiative without being prompted
• This person thrives in a fast-paced environment and can demonstrate grace-under pressure
• Demonstrates strong leadership and interpersonal skills to motivate the team and encourage them to work together to achieve a common goal
• A "Do What It Takes" Team player who leads by example demonstrating how to work productively and with a positive attitude
• Can handle a high volume of demand leading up to and during the event
• Basic understanding of technical subjects and emerging technologies and relevance to the marketplace
• Capable of producing executive level PowerPoint slides for meetings
• Experience working with end-to-end event management platforms is a must
• Strong understanding of post-event metrics and their importance to the overall event success
• Familiarity with Microsoft Excel, Sharepoint, and Project Management tools
• Comfortable using Webex collaboration software as main communication tool
• Ability and willingness to travel 7-14 days for pre-event site visits and to support the event in-person in September 2025. Note: travel to San Diego, CA during WebexOne dates of Sept 26 - Oct 2 (includes set-up and tear-down) are mandatory.

Our benefits package includes:

• Comprehensive medical benefits
• Competitive pay
• 401(k) retirement plan
• ...and much more!

About INSPYR Solutions
Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.

INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

25-13102