Procurement Administrator III

Salary : $114,493.00 - $171,739.00 Annually
Location : San Carlos, CA
Job Type: Full-Time
Job Number: 2025-00197
Division: Finance
Department: Contracts & Procurement
Opening Date: 04/04/2025
Closing Date: 5/4/2025 11:59 PM Pacific

General

The Procurement Administrator III reports to a Manager, Procurement and is responsible for planning, coordinating and executing the procurement of services and purchasing of goods for all three agencies (SamTrans, Caltrain, and Transportation Authority) of the District. The incumbent prepares and produces solicitation and contract documents and supervises Procurement Administrators in the production of these documents. This position is also responsible for providing functional support for delegated contract administration functions once contracts are awarded.
Essential Functions & Duties

• Organize, plan and/or write formal solicitation/contract documents for procurements that are often complex and of high dollar value in accordance with District policy and procedures as well as applicable Federal Transportation Administration regulations and State laws. Demonstrate sound decision making and judgment in execution of duties
• Make recommendations on policies and procedures as needed to ensure the success and compliance of all procurement-related activities.
• Ensure records are maintained and procurements are documented from origination through completion.
• Assist project managers in developing statements of work and evaluation criteria for requests for proposals.
• Supervise or lead pre-bid/proposal conferences and public bid openings.
• Supervise or perform cost/price analyses, proposal interviews and negotiation of contract terms.
• Provide procurement and contract administration guidance and direction to agency staff (internal customers) and make recommendations to management for resolution of procurement/contract issues.
• Prepare and present written and verbal communications to staff, management and the Boards.
• Supervise Staff. Hire, mentor, and take appropriate corrective and/or disciplinary action. Ensure EEO policies and procedures are followed. Participate in selection of staff. Coordinate staff training and professional development. Establish performance objectives. Monitor and evaluate employee performance.

Examples of Duties:

• Review and edit Board reports, solicitation and contract documents prepared by Contract Officers or others.
• Frequent contact with the Director, Contracts and Procurement, Executive Officers, legal counsel and vendors to consult, negotiate or resolve procurement-related problems.
• Supervise or perform various PeopleSoft system transactions in the initiation and administration phases of procurements.
• Review and update monthly and annual procurement reports and forecasts.
• Develop procurement-related procedures.
• Lead or contribute to Procurement task forces and special projects
• Evaluate job performance of staff which also includes the professional development of staff through the identification of on-the-job and other professional development opportunities.
• Perform all job duties and responsibilities in a safe manner to protect one's self, fellow employees and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents.
• Perform other duties as assigned.

Minimum Qualifications
Sufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. In lieu of a degree, work-related experience that demonstrates the skills and experience necessary to perform this role will be accepted. Development of the required knowledge and abilities is typically obtained through but not limited to:

• Bachelor's degree in Business Administration, Economics, Supply Chain Management, or related field.
• Five (5) years of full-time progressively responsible experience in a purchasing/contracting focused position.
• Two (2) year of supervisory experience.

Preferred Qualifications:

• Experience in procurement of a broad variety of contracts such as for equipment and materials, maintenance, public works, and professional or other types of services.
• Able to communicate effectively verbally and in writing.
• Public procurement experience preferred.
• IT focused purchasing and IT services procurement experience highly preferred.

The selection process may include a panel interview, written and skills test assessments, or supplemental questions. Only those candidates who are the most qualified will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to continue in the process.
How to Apply

• Complete an online employment application by 11:59 p.m. of the listed closing date. A resume will not be accepted in lieu of the application. Incomplete applications will not be considered.
• The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities upon request. If you have a need for an accommodation, please contact the Human Resources Department.
• We celebrate diversity and are committed to creating an inclusive and welcoming workplace environment. We are an Affirmative Action/Equal Opportunity Employer. Minorities, Women, Persons with Disabilities and Veterans are encouraged to apply.

This position is not eligible for benefits.
01

How many years of professional procurement experience do you have?

• Less than 3 years of experience
• More than 3 years but less than 4 years of experience
• More than 4 years but less than 5 years of experience
• More than 5 years but less than 6 years of experience
• More than 6 years but less than 7 years of experience
• More than 7 years but less than 8 years of experience
• 8+ years of experience

02

If you have a degree, is it in Business Management, Economics, Supply Chain Management, or related field?

• Yes
• No
• Not Applicable

03

Which statement below best describes the highest level of education you have completed?

• High school graduate, diploma or the equivalent (GED)
• Associate degree
• Bachelor's degree
• Master's degree
• Professional degree
• Doctorate degree

04

How many years of supervisory experience do you have in procurement?

• No experience
• 1 year of experience
• 2 years of experience
• 3 years of experience
• 4 years of experience
• 5+ years

05

Do you have public procurement experience?

• Yes
• No

Required Question