Invoice Payment Lead (Senior Management Consultant (Bus. Org. & Methods) - Level II), Humanitarian Emergency Response and Relief Center (HERRC) *Temporary/Grant Funded*

Empower Every New Yorker - Without Exception - to Live the Healthiest Life Possible

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city's five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers, without exception, to live the healthiest life possible.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Job Description

Summary of Duties and Responsibilities:

• Supports the Deputy Director of Payment Management in all facets of the Payment Management team in overseeing the review and payment of $1.5 billion in annual invoice payments
• Manages the implementation of all required invoice payment protocols and procedures that result in the accurate and efficient review and payment of vendor invoices
• Tracks and monitors invoice payment status for all submitted invoices
• Manages all purchase orders and financial operations related to HERRC
• Manages all invoice payment processes with the Accounts Payable and Supply Chain departments
• Manages the relationship with H+H Central Finance to strategize weekly payment processing and to monitor H+H System cash flow monitoring
• Ensures that all invoice payments comply with all contract and payment procedures and that invoice documentation needs are clearly adhered to
• Ensures that all Payment Analysts comply with all contract and invoice requirements and that invoice documentation needs are clearly communicated and adhered to
• Manages the receipt of all approved invoices and backup from the Invoice Manager team, and reviews documents for compliance and accuracy
• Manages ongoing process improvement and system enhancement for tracking invoice payments and decreasing payment processing time
• Develops tools and processes to support invoice payment efficiencies and Payment Analyst accountability
• Fills in for the Deputy Director of Payment Management in high-level intra-departmental, inter-departmental, and intra-agency communications and meetings as necessary related to invoice payment
• Manages intricate projects involving the development, implementation, and monitoring of new invoice payment systems and protocols
• Supports complex data collection initiatives to deliver precise invoice payment status information and documentation pertinent to the HERRC program
• Supervises Senior Payment Analysts providing consistent oversight, mentorship, and professional development opportunities, and implementing corrective actions when warranted
• Supports and provides training for all Payment Analysts
• Supports responses for all audits and investigations related to payment processes
• Maintains a comprehensive understanding of HERRC operations and contracting and their impact on invoice processing
• Uses advanced Excel functionality to achieve portfolio assignments and team projects
• Demonstrates proficiency in reimbursement methodologies and grant eligibility criteria to optimize reimbursement for grant-funded and FEMA-eligible expenditures
• Performs additional responsibilities as assigned.

Minimum Qualifications

A Master's degree in public administration or business administration, or in an
equivalent or equally acceptable program, and four (4) years of satisfactory, full-time
paid experience in a major governmental agency or large corporation or foundation
in management analysis or in operational direction, planning, coordination or control
of which two (2) years must have been in a supervisory, administrative or
consultative capacity; or

A Baccalaureate degree from an accredited college or university and five (5) years of
experience as stated in #1 above of which three (3) years must have been in a
supervisory, administrative or consultative capacity; or

A satisfactory equivalent, however, all candidates must possess not less than the two
(2) years of supervisory, administrative or consultative experience required.
Four (4) years of appropriate general experience may be substituted for a Baccalaureate degree
requirement. Appropriate full-time teaching experience in an accredited college or university may
be substituted on a year-for-year basis for the required general experience and appropriate full-time
teaching experience in a position of professional rank may be substituted on a year-for-year basis for
the required supervisory, administrative or consultative experience.

Department Preferences

Years of experience in a responsible administrative or managerial capacity

If you wish to apply for this position, please apply online by clicking the "Apply for Job" button.

If applying online, please include your cover letter in the same file attachment with your uploaded resume.

NYC Health and Hospitals offers a competitive benefits package that includes:

• Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
• Retirement Savings and Pension Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
• College tuition discounts and professional development opportunities
• Multiple employee discounts programs