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Apply NowCompany: Arizona State Hospital
Location: Phoenix, AZ 85032
Description:
ARIZONA DEPARTMENT OF HOMELAND SECURITY The Arizona Department of Homeland Security was established in 2006 by the Arizona State Legislature to support the mission of providing strategic direction and access to federal homeland security grant program resources that will further enable the stakeholders' collective goals to prevent, protect, mitigate, respond to and recover from terrorist attacks and other critical hazards that affect the safety, well-being and economic security of Arizona.
BUDGET COORDINATOR *This position serves as a team leader*
Job Location:
1700 West Washington, Suite 210 Phoenix, Arizona 85007
Posting Details:
Annual Salary Range: $85,000 - $95,000 Grade: 24
Job Summary:
This position is directly charged with the management of the Department's operating budget. The Budget Manager oversees the agency operating budget; produces monthly budget reports for the Director and department leadership; formulates internal operating budgets when new grants and general funds are awarded; prepares and follows up on transfer requests through the accounting department; produces budget fact sheets and summaries for the legislature and Governor's office; assists in responses to federal and state audits; prepares all documentation related to budget requests, budget inquires
The Budget Coordinator acts as point of contact for all Office of Strategic Planning and Budgeting (OSPB) and Joint Legislative Budget Committee (JLBC) communications; performs fiscal and statistical analysis at the request of Director, Deputy Directors, and other department leadership; attends budget-related meetings; manages record keeping and transmittal throughout funding cycles; performs functions related to fiscal processes; performs special duty assignments; develops, edits, and reviews policies, strategies, and other official documents relating to the budget; assists and carries out functions related to financial tracking and record keeping in respect to federal and state funds.
The Budget Coordinator will also perform human resources related administrative tasks as assigned; produces and maintains employee master profiles; completes personnel action authorization forms; produces offer of employment letters; analyzes payroll and proposed salary increases; responsible for the production of performance pay quarterly and annual reports; assist in processing reimbursement requests; assists in processing financial status reports.
Job Duties:
Manages operating budget to ensure funds are budgeted and expended in accordance with applicable state and federal regulations, rules, laws and guidelines. This includes preparing detailed spreadsheets for all funding streams, and presenting them to leadership on a regular basis
Lead in the development and submission of the department budget. Formulates internal operating budget each year. Responsible for ensuring accuracy of fiscal/budgetary information in various databases
Conduct monitoring visits to ensure stakeholder compliance with state and federal regulations, rules, laws and guidelines
Assists in creating and maintaining budgetary and fiscal processes/procedures
Process reimbursements and financial status reports
Other duties as assigned as related to the position
Knowledge, Skills & Abilities (KSAs):
Knowledge:
The employee in this position must have knowledge of:
Principles, concepts, practices, methods and techniques of government accounting; business administration; financial and accounting structures, statutes, and procedures; knowledge of audit policies and procedures; knowledge of confidentiality requirements with sensitive data; knowledge of state and federal procurement policies; knowledge of principles and practices of administration, organization, fiscal management, budgetary control and supervision; knowledge of basic financial methods and accounting principles; and Generally Accepted Accounting Principles.
Skills:
To meet the demands of this position, an individual should possess:
Organizational and record retention skills; project management and project coordination skills; strong presentation skills; administrative skills; leadership and management skills; decision-making skills; interpersonal skills; and oral and written communication skills; strong analytical skill in researching and reviewing financial data; Microsoft Excel & Word, Google Sheets and Docs.
Ability:
To perform the functions of this position, an individual should have the ability to:
Communicate orally and in writing; ability to conceptualize and develop strategic policies, procedures, and guides in the area of finance and accounting; ability to handle sensitive data properly; ability to work within a team-oriented atmosphere; ability to be self-driven, and self-motivated; leadership and persuasive abilities; ability to perform in an efficient manner; ability to present research materials; ability to conceptualize and formulate calculated decisions; ability to perform basic accounting; ability to travel; ability to possess and maintain a valid Arizona Driver's License and operate a motor vehicle; ability to maintain a clean driving record; ability to pass a background check performed by Arizona Department of Public Safety; ability to adapt to dynamic work environment.
Preference(s):
Bachelor's degree required
Master's degree preferred
Pre-Employment Requirements:
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.
Benefits:
The State of Arizona offers a comprehensive benefits package to include:
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
Life insurance and long-term disability insurance
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Sick leave
Learn more about the Paid Parental Leave pilot program here . For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement:
Positions in this classification participate in the Arizona State Retirement System (ASRS)
Note that enrollment eligibility will become effective after 27 weeks of employment
Contact Us:
If you have any questions please feel free to contact Ariel Gonzalez at agonzalez@az.gov for assistance
BUDGET COORDINATOR *This position serves as a team leader*
Job Location:
1700 West Washington, Suite 210 Phoenix, Arizona 85007
Posting Details:
Annual Salary Range: $85,000 - $95,000 Grade: 24
Job Summary:
This position is directly charged with the management of the Department's operating budget. The Budget Manager oversees the agency operating budget; produces monthly budget reports for the Director and department leadership; formulates internal operating budgets when new grants and general funds are awarded; prepares and follows up on transfer requests through the accounting department; produces budget fact sheets and summaries for the legislature and Governor's office; assists in responses to federal and state audits; prepares all documentation related to budget requests, budget inquires
The Budget Coordinator acts as point of contact for all Office of Strategic Planning and Budgeting (OSPB) and Joint Legislative Budget Committee (JLBC) communications; performs fiscal and statistical analysis at the request of Director, Deputy Directors, and other department leadership; attends budget-related meetings; manages record keeping and transmittal throughout funding cycles; performs functions related to fiscal processes; performs special duty assignments; develops, edits, and reviews policies, strategies, and other official documents relating to the budget; assists and carries out functions related to financial tracking and record keeping in respect to federal and state funds.
The Budget Coordinator will also perform human resources related administrative tasks as assigned; produces and maintains employee master profiles; completes personnel action authorization forms; produces offer of employment letters; analyzes payroll and proposed salary increases; responsible for the production of performance pay quarterly and annual reports; assist in processing reimbursement requests; assists in processing financial status reports.
Job Duties:
Manages operating budget to ensure funds are budgeted and expended in accordance with applicable state and federal regulations, rules, laws and guidelines. This includes preparing detailed spreadsheets for all funding streams, and presenting them to leadership on a regular basis
Lead in the development and submission of the department budget. Formulates internal operating budget each year. Responsible for ensuring accuracy of fiscal/budgetary information in various databases
Conduct monitoring visits to ensure stakeholder compliance with state and federal regulations, rules, laws and guidelines
Assists in creating and maintaining budgetary and fiscal processes/procedures
Process reimbursements and financial status reports
Other duties as assigned as related to the position
Knowledge, Skills & Abilities (KSAs):
Knowledge:
The employee in this position must have knowledge of:
Principles, concepts, practices, methods and techniques of government accounting; business administration; financial and accounting structures, statutes, and procedures; knowledge of audit policies and procedures; knowledge of confidentiality requirements with sensitive data; knowledge of state and federal procurement policies; knowledge of principles and practices of administration, organization, fiscal management, budgetary control and supervision; knowledge of basic financial methods and accounting principles; and Generally Accepted Accounting Principles.
Skills:
To meet the demands of this position, an individual should possess:
Organizational and record retention skills; project management and project coordination skills; strong presentation skills; administrative skills; leadership and management skills; decision-making skills; interpersonal skills; and oral and written communication skills; strong analytical skill in researching and reviewing financial data; Microsoft Excel & Word, Google Sheets and Docs.
Ability:
To perform the functions of this position, an individual should have the ability to:
Communicate orally and in writing; ability to conceptualize and develop strategic policies, procedures, and guides in the area of finance and accounting; ability to handle sensitive data properly; ability to work within a team-oriented atmosphere; ability to be self-driven, and self-motivated; leadership and persuasive abilities; ability to perform in an efficient manner; ability to present research materials; ability to conceptualize and formulate calculated decisions; ability to perform basic accounting; ability to travel; ability to possess and maintain a valid Arizona Driver's License and operate a motor vehicle; ability to maintain a clean driving record; ability to pass a background check performed by Arizona Department of Public Safety; ability to adapt to dynamic work environment.
Preference(s):
Bachelor's degree required
Master's degree preferred
Pre-Employment Requirements:
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.
Benefits:
The State of Arizona offers a comprehensive benefits package to include:
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
Life insurance and long-term disability insurance
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Sick leave
Learn more about the Paid Parental Leave pilot program here . For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement:
Positions in this classification participate in the Arizona State Retirement System (ASRS)
Note that enrollment eligibility will become effective after 27 weeks of employment
Contact Us:
If you have any questions please feel free to contact Ariel Gonzalez at agonzalez@az.gov for assistance