Manager of Petroleum Operations & Logistics

Job Description

Full Job Description

The incumbent is responsible for overseeing the transportation operations of a regional energy division, including the management of a Bulk Fuel Plant and a fleet of CDL Hazmat trucks. This role ensures safe and efficient fuel deliveries to a network of convenience stores and wholesale fuel customers. The position involves developing logistics strategies and tactics to optimize routes, fuel loads, costs, and safety. The incumbent serves as a subject matter expert in fuel transportation, managing regular deliveries for over 174 convenience store locations. By analyzing sales trends, monitoring competitor activity, and evaluating impacts on the company's network, the incumbent identifies opportunities to enhance fuel logistics and delivery processes.

This role supervises a team of approximately 37 associates, including 33 CDL Hazmat-certified drivers and a support staff of 4.

DUTIES & RESPONSIBILITIES:

• Conducts daily and monthly analyses of driver loads, sales trends, store pricing, and delivery routes to optimize fuel distribution.
• Ensures regular repair, maintenance, and reporting for trucks, tankers, bulk plant, and related equipment, including reviewing Driver Vehicle Inspection Reports (DVIR).
• Collaborates with store and gas maintenance technicians to address fuel-related maintenance issues (e.g., probe or gas system problems).
• Develops, refines, and adjusts dispatch schedules to balance loads, safety, fuel sales, route efficiency, and staffing needs.
• Oversees compliance with all Department of Transportation (DOT) regulations, including Hours of Service (HOS) tracking, random drug testing, MCS-150 reporting, and other federal, state, and local requirements, such as licensing.
• Develops and maintains a driver safety program, providing proactive training and conducting internal investigations into safety or accident-related incidents.
• Negotiates with vendors and partners for contracted services, equipment purchases, and third-party logistics (3PL) carrier agreements.
• Works with Accounting to propose the annual budget for the regional energy division, including internal freight rates for company locations and rates for wholesale customers, while actively monitoring profit and loss (P&L) statements.
• Collaborates with IT to address technology needs, including the use of transit management systems.

People Management:

• Provides direct reports with timely, candid, and constructive performance feedback, fostering their development and offering challenging opportunities to support career growth.
• Builds a talent pool to ensure bench strength and succession planning, while recognizing and rewarding associates for their achievements.
• Holds direct reports accountable for managing their teams with similar responsibilities, where applicable.
• Drives associate engagement within the team, as measured by regular engagement surveys.

KNOWLEDGE, SKILLS, AND ABILITIES:

Education and Experience:

• High School Diploma or GED required; Bachelor's degree preferred but not mandatory.
• Four to six years of experience managing petroleum or hazardous materials logistics operations, ideally in convenience retail at a manager level or above.

Competencies & Capabilities:

• Excellent verbal, written, and interpersonal communication skills, with the ability to present information to internal and external audiences.
• Strong analytical and strategic planning skills.
• Team-oriented mindset, capable of working autonomously and collaborating with diverse teams in field and corporate settings.
• Strong commercial and customer focus.
• Proven ability to manage key logistics KPIs and financial performance, including developing P&L statements and budgets that balance safety, efficiency, service, and staffing.
• Ability to solve problems of varying complexity, including highly challenging issues.
• Exceptional organizational skills, attention to detail, and experience in tactical execution and project management.
• Prior experience in budgeting, contract negotiation, and equipment qualification.
• Ability to communicate findings and recommendations effectively.
• Comfortable operating in a fast-paced, rapidly changing environment while adhering to tight schedules and budgets.
• Highly organized with the ability to coordinate multiple tasks and requests.

Computer/Technical:

• Proficient in MS Office (Outlook, Power BI, Word, Excel, PowerPoint).
• Experience with transit management systems or platforms.

Job Type: Full-time

Benefits:

• 401(k) and 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Prescription drug insurance
• Referral program
• Relocation assistance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Shift Availability:

• Day Shift (Required)

Ability to Commute:

• [City], OH 45036 (Required)

Ability to Relocate:

• [City], OH 45036: Relocate before starting work (Required)

Work Location: In person