Executive Associate
Apply NowCompany: Aspen RxHealth
Location: Calgary, AB T1Y 7M8
Description:
Your Opportunity:
Please note that this posting may be used to fill multiple positions within Primary Care Alberta. Applications will be considered as they are submitted. Supporting the Executive leadership of Primary Care Alberta (PCA), the Executive Associate position provides senior administrative management services for the organization and participates in planning and implementation of initiatives and projects and achieving the goals and objectives of the organization. This position acts on behalf of leadership in fulfilling operational accountabilities and assisting leadership in managing a wide scope of responsibilities in accordance with priorities, and provides services in calendar management, issues management, strategic planning support, portfolio support, committee support, project management, stakeholder liaison and executive administrative support. This position assists in overseeing corporate activities and builds collaboration within the portfolio and organizationally, providing strategic advice to leaders on issues related to administrative management and organizational matters. Working with members of the executive team, this position will achieve the goals and objectives of the portfolio and assist in managing a wide range of sensitive and complex issues. This position's location is preferred for Calgary and may be eligible for a hybrid work arrangement. It is an exciting time to join PCA, as the province works to re-imagine and re-organize healthcare administration and delivery. PCA is a made-in-Alberta solution to improve access to the primary care services Albertans rely on. By delivering coordinated services, Primary Care Alberta allows for valued health care professionals to do what they do best, care for Albertans. Join us in creating a future where compassionate, timely and effective health care is available to every Albertan, at every stage of life.
Description:
Executive Support and Strategic Planning: Provides advice, counsel, options, recommendations and perspectives on office, portfolio or Primary Care Alberta matters, projects or issues. Responsible for the administrative coordination and management of the portfolio policy, programs, processes and meetings. Provides leadership for other executive administrative personnel within the portfolio. Assists with recruitment, hiring, and personnel management. Is responsible to set and create planning timelines and guidelines based on portfolio priorities. Issues Management: Is responsible for the effective administration and coordination and management of information, correspondence, facts and data. Prepares recommendations in the form of briefing notes, proposals and other required documentation as required. Project Management and Committee Support: Manages complex projects with system-wide impact including the development of comprehensive project plans, communication with key stakeholders and monitoring outcomes and results. Is responsible for the administration, coordination and management of portfolio and Primary Care Alberta committees. Relationship Management/Liaison: Develops strategic alliances with key internal and external stakeholders and engages a variety of partners in collaborative planning. Creates and builds commitment to the Primary Care Alberta vision by enabling effective communication strategies. Financial Management: Supports oversight on portfolio budgets, and execution and reconciliation of executive expenses and accounts payable.This position is part of Primary Care Alberta. By applying on this posting, if you are the successful candidate, you agree to and will become an employee of Primary Care Alberta.
Bachelor's degree in health care management, business administration or related health care field. At least 5 years' experience in health care or other public sector environment. Equivalencies of education and experience will be considered.
Additional Required Qualifications:
Ability to gain extensive knowledge of Primary Care Alberta's strategic direction, operating requirements, as well as policies and procedures. Ability to lead and direct work on behalf of the leader and executive team. Proven ability for drafting documents, preparing speaking notes and writing. Proven ability to work within a team as a contributing member. Excellent oral and written communication skills. Proven ability to work collaboratively with other team members from other areas of expertise, and with the most senior management within the organization. Results orientation and client/ customer service focus. Effective change management skills. A proven record of engaging in ethical conduct and handling highly confidential information. Excellent knowledge of political sensitivities and the interests of diverse stakeholders. Strong interpersonal skills, diplomacy and good judgment. Excellent problem-solving skills and analytical thinking.
Preferred Qualifications:
As Required.
Please note that this posting may be used to fill multiple positions within Primary Care Alberta. Applications will be considered as they are submitted. Supporting the Executive leadership of Primary Care Alberta (PCA), the Executive Associate position provides senior administrative management services for the organization and participates in planning and implementation of initiatives and projects and achieving the goals and objectives of the organization. This position acts on behalf of leadership in fulfilling operational accountabilities and assisting leadership in managing a wide scope of responsibilities in accordance with priorities, and provides services in calendar management, issues management, strategic planning support, portfolio support, committee support, project management, stakeholder liaison and executive administrative support. This position assists in overseeing corporate activities and builds collaboration within the portfolio and organizationally, providing strategic advice to leaders on issues related to administrative management and organizational matters. Working with members of the executive team, this position will achieve the goals and objectives of the portfolio and assist in managing a wide range of sensitive and complex issues. This position's location is preferred for Calgary and may be eligible for a hybrid work arrangement. It is an exciting time to join PCA, as the province works to re-imagine and re-organize healthcare administration and delivery. PCA is a made-in-Alberta solution to improve access to the primary care services Albertans rely on. By delivering coordinated services, Primary Care Alberta allows for valued health care professionals to do what they do best, care for Albertans. Join us in creating a future where compassionate, timely and effective health care is available to every Albertan, at every stage of life.
Description:
Executive Support and Strategic Planning: Provides advice, counsel, options, recommendations and perspectives on office, portfolio or Primary Care Alberta matters, projects or issues. Responsible for the administrative coordination and management of the portfolio policy, programs, processes and meetings. Provides leadership for other executive administrative personnel within the portfolio. Assists with recruitment, hiring, and personnel management. Is responsible to set and create planning timelines and guidelines based on portfolio priorities. Issues Management: Is responsible for the effective administration and coordination and management of information, correspondence, facts and data. Prepares recommendations in the form of briefing notes, proposals and other required documentation as required. Project Management and Committee Support: Manages complex projects with system-wide impact including the development of comprehensive project plans, communication with key stakeholders and monitoring outcomes and results. Is responsible for the administration, coordination and management of portfolio and Primary Care Alberta committees. Relationship Management/Liaison: Develops strategic alliances with key internal and external stakeholders and engages a variety of partners in collaborative planning. Creates and builds commitment to the Primary Care Alberta vision by enabling effective communication strategies. Financial Management: Supports oversight on portfolio budgets, and execution and reconciliation of executive expenses and accounts payable.This position is part of Primary Care Alberta. By applying on this posting, if you are the successful candidate, you agree to and will become an employee of Primary Care Alberta.
- Acute Care Alberta: N
- Primary Care Alberta: N
- Recovery Alberta: N
- Classification: Executive Associate
- Union: Exempt
- Unit and Program: Primary Care Alberta
- Primary Location: Southport Tower
- Location Details: As Per Location
- Negotiable Location: Within Calgary Zone
- Employee Class: Regular Full Time
- FTE: 1.00
- Posting End Date: 15-APR-2025
- Date Available: 28-APR-2025
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: As Per Rotation
- Minimum Salary: $30.00
- Maximum Salary: $51.54
- Vehicle Requirement: Not Applicable
Bachelor's degree in health care management, business administration or related health care field. At least 5 years' experience in health care or other public sector environment. Equivalencies of education and experience will be considered.
Additional Required Qualifications:
Ability to gain extensive knowledge of Primary Care Alberta's strategic direction, operating requirements, as well as policies and procedures. Ability to lead and direct work on behalf of the leader and executive team. Proven ability for drafting documents, preparing speaking notes and writing. Proven ability to work within a team as a contributing member. Excellent oral and written communication skills. Proven ability to work collaboratively with other team members from other areas of expertise, and with the most senior management within the organization. Results orientation and client/ customer service focus. Effective change management skills. A proven record of engaging in ethical conduct and handling highly confidential information. Excellent knowledge of political sensitivities and the interests of diverse stakeholders. Strong interpersonal skills, diplomacy and good judgment. Excellent problem-solving skills and analytical thinking.
Preferred Qualifications:
As Required.