Dean of Data & Student Information - High School (25-26)
Apply NowCompany: KIPP Public Schools Northern California
Location: Stockton, CA 95206
Description:
Description
Position Summary
JOB DESCRIPTION
At KIPP Public Schools Northern California, we believe accurate and actionable student data is key to student success. We are seeking a Dean of Data and Student Information (DDSI) to ensure students meet academic and administrative milestones by holding both students and adults accountable for excellence.
This leadership role is ideal for a highly organized, detail-oriented individual who follows through and sets high expectations for students and families. As the owner of the school's data systems, the DDSI meticulously maintains student records, ensures compliance with local, state, and federal requirements, and leverages data to support academic achievement, attendance, and behavioral outcomes. By analyzing trends and coordinating interventions, this role drives data-informed decisions that keep students on track for success.
Reporting to the Director of School Operations, the DDSI will sit on the Operations Team as well as the Academic Leadership Team, collaborating closely with school leaders, teachers, and the Regional Operations team to ensure data drives equity and achievement.
If you are detail-oriented, highly organized, and committed to using data to drive student success, we encourage you to apply!
Preferred Qualifications
Experience:
Education:
Knowledge/skills required:
Essential Functions and Responsibilities
Student Enrollment & Records Management:
Physical, Mental and Environmental Demands
Physical: Ability to navigate office and school campuses, and hold meetings in different spaces. Traditionally, much of the day involves sitting. Ability to access and utilize technology. Occasional lifting/carrying of equipment 1-20 lbs.
Mental: Stress of deadlines and normal work standards, ability to analyze problems and generate alternatives, work with interruptions, concentrate for long periods of time, read, calculate, perform routine math problems, memorize and recall objects and people.
Environmental: Office environment subject to constant interruptions and distractions. KIPP adheres to health and safety guidelines as outlined by the CDC, CDE, and public health agencies' recommendations.
Classification
Full-time, exempt position. Located on site at our High School in Stockton.
About KIPP Public Schools Northern California
We are a thriving nonprofit network of free, public charter schools open to all students. At KIPP, we believe all children should grow up free to create the future they want for themselves and that schools can and should be a critical factor in making that vision a reality. Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose-college, career, and beyond-so they can lead fulfilling lives and build a more just world.
Our student community consists of over 7,000 elementary, middle, and high school students in East Palo Alto, Oakland, San Francisco, San Lorenzo, San Jose, Redwood City, and Stockton. 79% qualify for free or reduced price lunch, 23% are multilingual learners, and 10% have special needs. We strive to cultivate a representative team of teachers and leaders that reflect our students' diversity.
Compensation
KIPP Northern California is dedicated to you and your family's well-being! We offer a competitive salary as well as a comprehensive benefits package including medical, dental, vision, and transportation benefits.
We benchmark annually against school districts and charter schools in the regions where we operate, to offer competitive salaries. The salary range for this position will be between $90,000 - $99,785.
How to Apply
Please submit a cover letter and resume by clicking apply on this page.
Position Summary
JOB DESCRIPTION
At KIPP Public Schools Northern California, we believe accurate and actionable student data is key to student success. We are seeking a Dean of Data and Student Information (DDSI) to ensure students meet academic and administrative milestones by holding both students and adults accountable for excellence.
This leadership role is ideal for a highly organized, detail-oriented individual who follows through and sets high expectations for students and families. As the owner of the school's data systems, the DDSI meticulously maintains student records, ensures compliance with local, state, and federal requirements, and leverages data to support academic achievement, attendance, and behavioral outcomes. By analyzing trends and coordinating interventions, this role drives data-informed decisions that keep students on track for success.
Reporting to the Director of School Operations, the DDSI will sit on the Operations Team as well as the Academic Leadership Team, collaborating closely with school leaders, teachers, and the Regional Operations team to ensure data drives equity and achievement.
If you are detail-oriented, highly organized, and committed to using data to drive student success, we encourage you to apply!
Preferred Qualifications
Experience:
- 3+ years of experience in project or program management, with demonstrated expertise in navigating student information systems or relational databases, analyzing data trends, and ensuring data integrity.
- Experience working in a K-12 school. Preferred.
- Experience working in fast-paced, entrepreneurial environments where strong problem-solving skills and adaptability are essential. Preferred.
Education:
- Bachelor's Degree
Knowledge/skills required:
- Deep integrity and commitment to KIPP Public Schools' mission and values.
- Self-awareness, critical consciousness, and a commitment to continuous learning.
- Adept at problem-solving and data-driven decision-making, with a keen attention to detail.
- Strong organizational skills and the ability to manage multiple priorities effectively.
- Ability to self-direct, prioritize, and strategically plan competing priorities to drive outcomes.
- Ability to impact and influence staff to drive results.
- Demonstrated commitment to building trusting relationships and contributing to a positive team culture
- Proficiency in Google Suite and student information systems (e.g., PowerSchool or similar). Advanced skill set in Google Sheets, including an ability to proficiently use the following functions:
- ARRAYFORMULA
- VLOOKUP/HLOOKUP
- INDEX & MATCH
- IMPORTRANGE
- FILTER
- REGEXMATCH / REGEXEXTRACT
- SUMIFS / COUNTIFS / AVERAGEIFS
- Excellent communication skills and customer service approach, with the ability to clearly explain complex data and processes to students, families, and staff.
Essential Functions and Responsibilities
Student Enrollment & Records Management:
- Manage student registration, enrollment, withdrawal, and transfer processes, ensuring accuracy and compliance.
- Lead student lottery processes, including preparation, data management, and post-lottery enrollment communications.
- Own and oversee the online student registration process, collecting and tracking required materials.
- Verify and process student records, including enrollment eligibility, transcripts, and demographic data.
- Maintain accurate student records in compliance with federal, state, and school policies, ensuring data security and confidentiality.
- Manage student records requests from external schools, colleges, and regional operations.
- Sits on the Academic Leadership Team, serving as the campus expert on student information systems (PowerSchool, CALPADS, Schoolmint, Deanslist, ParentSquare, Clever), ensuring all data is up-to-date.
- Steward all student data systems--including owning policies and protocol.
- Train staff to maintain accurate student data, especially adherence to the grading, attendance, and behavior/discipline policies, and hold staff accountable to these expectations.
- Lead school-level audits to ensure compliance and accuracy of student data.
- Manage student and staff access to Ed Tech programs through Clever.
- Analyze key student data trends (e.g., attendance, academic progress, discipline) to support leadership in decision-making.
- Manage data requests from local authorizers and internal stakeholders for grant reports, research, and compliance reporting.
- Coordinates weekly COST meetings, including owning the agenda, identifying students to assign case managers, rolling up schoolwide data and trends, progress monitoring interventions, and holding cost team members accountable for follow through.
- Participate in regional audits to ensure 100% accuracy of student data.
- Lead campus-wide daily attendance processes, ensuring compliance with district and state guidelines.
- Analyze attendance data, reconcile records, and prepare attendance reports.
- Train and support teachers in accurate, timely attendance tracking.
- Facilitate bi-annual district attendance compliance audits.
- Support attendance interventions and incentives to reduce chronic absenteeism and increase ADA.
- Ensure accurate calculation and reporting of student grades, GPAs, and credit accumulation.
- Develop and maintain state-compliant transcripts that align with college and career readiness.
- Serve as the campus expert on graduation eligibility (A-G requirements, alternative pathways) and track student progress accordingly.
- Coordinate with Ed Specialists and case managers to ensure alternative graduation pathways are in compliance and reflected accurately in progress to graduation and credit monitoring systems.
- Monitor student progress toward graduation using the regional Progress to Graduation Tool, identifying students at risk of failing or not graduating on time.
- Assign and track credit recovery pathways in collaboration with school leadership.
- Support faculty reward programs and activities that foster a culture of academic achievement.
- Consult leadership on student promotion and retention decisions based on academic data.
- Lead the annual master schedule and student scheduling process, including developing and preparing the school's master schedule in PowerScheduler, scheduling students in classes, and exercising judgment to adjust student schedules.
- Maintain course catalogs, ensuring course integrity and alignment with graduation requirements.
- Coordinate teacher and advisor responsibilities to support student academic progress.
- Process and verify grades, report cards, and transcript updates.
- Organize and host parent workshops, student-led conferences, open houses, and other events to support academic transitions.
- Ensure families understand the benefits of attending a KIPP high school and how to support student success.
- Communicate progress updates to students, families, and staff regarding key academic, attendance, and behavioral data.
- Execute stakeholder communications related to enrollment, scheduling, and academic progress.
Physical, Mental and Environmental Demands
Physical: Ability to navigate office and school campuses, and hold meetings in different spaces. Traditionally, much of the day involves sitting. Ability to access and utilize technology. Occasional lifting/carrying of equipment 1-20 lbs.
Mental: Stress of deadlines and normal work standards, ability to analyze problems and generate alternatives, work with interruptions, concentrate for long periods of time, read, calculate, perform routine math problems, memorize and recall objects and people.
Environmental: Office environment subject to constant interruptions and distractions. KIPP adheres to health and safety guidelines as outlined by the CDC, CDE, and public health agencies' recommendations.
Classification
Full-time, exempt position. Located on site at our High School in Stockton.
About KIPP Public Schools Northern California
We are a thriving nonprofit network of free, public charter schools open to all students. At KIPP, we believe all children should grow up free to create the future they want for themselves and that schools can and should be a critical factor in making that vision a reality. Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose-college, career, and beyond-so they can lead fulfilling lives and build a more just world.
Our student community consists of over 7,000 elementary, middle, and high school students in East Palo Alto, Oakland, San Francisco, San Lorenzo, San Jose, Redwood City, and Stockton. 79% qualify for free or reduced price lunch, 23% are multilingual learners, and 10% have special needs. We strive to cultivate a representative team of teachers and leaders that reflect our students' diversity.
Compensation
KIPP Northern California is dedicated to you and your family's well-being! We offer a competitive salary as well as a comprehensive benefits package including medical, dental, vision, and transportation benefits.
We benchmark annually against school districts and charter schools in the regions where we operate, to offer competitive salaries. The salary range for this position will be between $90,000 - $99,785.
How to Apply
Please submit a cover letter and resume by clicking apply on this page.