Financial Services Division Manager
Apply NowCompany: City of Kalamazoo, MI
Location: Kalamazoo, MI 49009
Description:
Salary: $89,474.00 Annually
Location : Kalamazoo, MI
Job Type: Full-time
Job Number: 25-00054
Department: Management Services
Opening Date: 04/09/2025
Closing Date: 4/22/2025 11:59 PM Eastern
Description/Distinguishing Features
The Financial Services Division Manager is responsible for coordinating and administering City-wide accounts payable, payroll and pension processes, and managing support staff to ensure that all disbursements are accurate, timely, and comply with union contracts, City policies and IRS rulings.
This position is also responsible for reviewing the current accounts payable, payroll and pension processes for inefficiencies and how they can be improved while adhering to City policies and internal controls. The Financial Services Division Manager provides timely and excellent customer service to active, inactive and retired employees. This role assists in the annual position budget process, plans and coordinates the year-end process for payroll and accounts payable accruals, and plans and coordinates the annual actuarial study for the pension system.
Examples of Duties
A qualified individual with a disability must be able to perform the essential functions of the position with or without reasonable accommodation.
Essential Qualifications
Acceptable Training and Experience
The City of Kalamazoo is an Equal Opportunity Employer. We are committed to creating a diverse, equitable and inclusive organization where different perspectives and experiences are welcomed and encouraged. Studies have shown that women and people of color, are less likely to apply for jobs unless they meet all of the qualifications listed. The City of Kalamazoo is most interested in finding the best candidate for the job, and that candidate may be one from a less traditional background. If you have transferable experience, please tell us about it. This approach will give each current and potential employee the opportunity to learn, grow and contribute to the City of Kalamazoo.
The City of Kalamazoo offers competitive benefits including health, dental, and vision insurance, flexible spending accounts, group life insurance, long and short-term disability, paid time off, a defined benefits pension plan, a 457 deferred compensation plan, and a retirement health care savings plan (HCSP). Benefits vary based on the bargaining unit of a position.
The City of Kalamazoo also operates a convenient health clinic that is open to employees, retirees, and their families and provides routine medical services and prescriptions.
The benefits for this position fall within the City of Kalamazoo Non-Bargaining Unit (NBU) employee group.
For a summary of City of Kalamazoo benefits in NBU positions, please visit our website:
Please note: these benefits are subject to change.
01
Do you havea a minimum of five (5) years of progressively responsible supervisory/management experience?
02
Do you have a Bachelor's Degree in Accounting, Business Administration, or a related field?
03
Do you have the ability to effectively and positively communicate with all levels within the organization?
04
Do you have strong, clear communicator and excellent interpersonal skills?
05
Do you have knowledge of Federal and State payroll laws/guidelines, payroll administration, accounts payable, and general & governmental accounting practices?
Required Question
Location : Kalamazoo, MI
Job Type: Full-time
Job Number: 25-00054
Department: Management Services
Opening Date: 04/09/2025
Closing Date: 4/22/2025 11:59 PM Eastern
Description/Distinguishing Features
The Financial Services Division Manager is responsible for coordinating and administering City-wide accounts payable, payroll and pension processes, and managing support staff to ensure that all disbursements are accurate, timely, and comply with union contracts, City policies and IRS rulings.
This position is also responsible for reviewing the current accounts payable, payroll and pension processes for inefficiencies and how they can be improved while adhering to City policies and internal controls. The Financial Services Division Manager provides timely and excellent customer service to active, inactive and retired employees. This role assists in the annual position budget process, plans and coordinates the year-end process for payroll and accounts payable accruals, and plans and coordinates the annual actuarial study for the pension system.
Examples of Duties
A qualified individual with a disability must be able to perform the essential functions of the position with or without reasonable accommodation.
- Manages the City-wide accounts payable process - reviews and approves all accounts payable payments for the weekly check run and provides guidance to all City employees who request payments to ensure policy and procedural compliance; verifies that correct invoice documentation is properly prepared in accordance with the City policy; manages and reviews the process for providing a list of outstanding accounts payable invoices to all departments.
- Manages the Kronos payroll system and processes - reviews and approves all status papers for various employee changes and verifies for accuracy; coordinates with human resources and all departments to ensure proper payroll is provided and entered; accordingly, trains end-users on the payroll systems.
- Establishes practices to ensure that rules of the City relative to union contracts and IRS regulations are followed; makes recommendations for changes and improvements in policies and/or procedures.
- Manages the preparation of annual W-2's to the IRS and employees - determines annual totals for taxable wages and ensures deductions are correct; remains cognizant of IRS rulings and implements changes, as necessary.
- Manages the annual actuary valuation process by preparing and answering questions regarding the city data to the actuaries; collaborates with human resources regarding the benefit portion of the actuary valuation process.
- Manages and coaches the accounts payable and payroll staff - assigns job duties on a routine basis, determines and assigns special projects.
- Manages, plans, and coordinates all pension calculations and payments; collaborates with human resources to ensure that proper documentation is obtained for retiring employees; prepares data for quarterly pension boards meetings; reviews and approves FAC calculations and PRA adjustments; identifies and executes changes necessary for monthly pension checks; reviews IRS and State rulings for changes and implements as necessary.
- Manages payroll staff to ensure that Federal & State taxes are accurately balanced per pay period and reviews and approves monthly State tax deposits prior to submittal; reviews and approves the Federal quarterly 941 report; reviews IRS rulings to determine if there have been any changes that need to be implemented.
- Manages the preparation of annual 1099 reports to the IRS - determines vendors and respective dollar amounts that should be reported; reviews IRS rulings to determine if there have been any changes that need to be implemented.
- Reviews and approves all accounts payable and payroll wires (i.e., tax deposits, deferred compensation, MERS, etc.) to ensure that all back-up documentation needed to complete the wires is reflected accurately.
- Assists in the annual position budget process- provides reports to the Budget Manager for preparation; collaborates with human resources to reconcile position data to allocations budgeted.
- Prepares several types of non-routine payroll payments (longevity, retro, lump, etc.); determines deadlines for payments to be made to stay within policies and union contracts; reviews and approves monthly KPSA/KPSOA FLSA payments and prepares City-wide annual FLSA payments.
- Partners with human resources relative to performance management, progressive discipline, attendance practices, policies, staffing, and terminations; provides positive and constructive training, coaching, and feedback to employees.
- Maintains positive employee relations, ensuring practices are fair and consistent with the city philosophy; leads and models a positive employee culture.
- Performs other related duties, as assigned.
Essential Qualifications
- Bachelor's Degree in Accounting, Business Administration, or a related field.
- Minimum of five (5) years of progressively responsible supervisory/management experience.
- Knowledge of Federal and State payroll laws/guidelines, payroll administration, accounts payable, and general & governmental accounting practices.
- Strong, clear communicator and excellent interpersonal skills; proven ability to effectively and positively communicate with all levels within the organization.
- Demonstrates a sense of urgency, prioritizes well, shows energy, responds to opportunities, instills urgency in others, and meets deadlines.
Acceptable Training and Experience
The City of Kalamazoo is an Equal Opportunity Employer. We are committed to creating a diverse, equitable and inclusive organization where different perspectives and experiences are welcomed and encouraged. Studies have shown that women and people of color, are less likely to apply for jobs unless they meet all of the qualifications listed. The City of Kalamazoo is most interested in finding the best candidate for the job, and that candidate may be one from a less traditional background. If you have transferable experience, please tell us about it. This approach will give each current and potential employee the opportunity to learn, grow and contribute to the City of Kalamazoo.
The City of Kalamazoo offers competitive benefits including health, dental, and vision insurance, flexible spending accounts, group life insurance, long and short-term disability, paid time off, a defined benefits pension plan, a 457 deferred compensation plan, and a retirement health care savings plan (HCSP). Benefits vary based on the bargaining unit of a position.
The City of Kalamazoo also operates a convenient health clinic that is open to employees, retirees, and their families and provides routine medical services and prescriptions.
The benefits for this position fall within the City of Kalamazoo Non-Bargaining Unit (NBU) employee group.
For a summary of City of Kalamazoo benefits in NBU positions, please visit our website:
Please note: these benefits are subject to change.
01
Do you havea a minimum of five (5) years of progressively responsible supervisory/management experience?
- Yes
- No
02
Do you have a Bachelor's Degree in Accounting, Business Administration, or a related field?
- Yes
- No
03
Do you have the ability to effectively and positively communicate with all levels within the organization?
- Yes
- No
04
Do you have strong, clear communicator and excellent interpersonal skills?
- Yes
- No
05
Do you have knowledge of Federal and State payroll laws/guidelines, payroll administration, accounts payable, and general & governmental accounting practices?
- Yes
- No
Required Question