Supervising Senior Financial Analyst / Accounting Manager

The Supervising Senior Financial Analyst is a key player in the Internet Archive's finance department maintaining confidentiality and security of the Internet Archive's financial activities and records.

Supervise an accounting specialist and oversee Accounts Payable/payment processing, providing guidance and improving processes:

• Review/Reconcile outgoing bank accounts and payroll expenses
• Review of petty cash and personnel reimbursements for expenses.

Accounts Receivable:

• Coordinates with Scanning Center Managers and Web Archivists, prepares customer and partner invoices
• Records electronic donations and payments (Wires and ACH payments received)

Review and analyze Archive expenditures:

• Prepares monthly analysis of credit cards
• Assists with Archive cash planning needs and forecasting of expenditures

Financial Controls and Compliance:

• Owns and/or assists in the monitoring of financial controls and compliance:
• Bank accounts
• Petty cash accounts
• Credit card statements
• Reviews A/P and A/R activities, looking for discrepancy and ensuring they are resolved.

Other Responsibilities:

• Continuous process improvement of the Archive's financial and business processes
• Assists in the selection, review and adoption of cloud accounting and ERP systems
• Provides ongoing support and participation of audits and tax filings
• General support of the Finance and Administration teams.
• Adhoc projects as assigned by the Director of Finance or Deputy Director of Finance.
• Provides leadership when representing Finance Dept

Qualifications:

• Minimum Bachelor's Degree in Accounting or Finance
• Minimum of 5 years experience
• Thorough/In-depth knowledge/understanding of Quickbooks Premier or Enterprise
• Excellent communication and problem-solving skills, along with a process driven thought process.
• Flexibility and diplomacy in handling sensitive information and working with Archive staff.
• The employee will view, have access to and work with sensitive and confidential data. The employee in this position must adhere to strict confidentiality policies and procedures.
• Highly organized and ability to juggle the needs of several corporate entities.
• Self-starter and motivated team player, with a sense of humor.
• Nonprofit experience preferred but not required.

Benefits & Perks:

The Internet Archive is a remote first workplace and provides a comprehensive benefits package including; PTO, paid holidays, and medical benefits. Depending on where you live, we also provide these additional benefits; dental, vision, health savings accounts, flex spending accounts, commuter benefits, short term disability, long term disability and retirement programs.

At the Internet Archive, we believe we do our best work when our employees bring together diverse ideas. Members of all groups under-represented in the tech industry and library world are strongly encouraged to apply. We are proud to be an equal opportunity workplace and are committed to equal employment opportunity regardless of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by applicable federal, state or local law.