Assistant Registrar

Seattle Central College is looking to hire an Assistant Registrar in Enrollment Services.

Salary Range for this position is $68,435 to $94,504 annually (depending on experience)

Position open until filled, first review of materials will begin: April 25th, 2025.

Position Summary

Under the supervision of the Registrar, the Assistant Registrar will be responsible for the daily supervision of the Registration and Records. Works closely with the Student Services administrative management team.

This position directs the work of Classified, temporary, Student, and Work-study employees.

This position is typically scheduled for working Monday through Friday 8:00AM to 5:00PM. The schedule may vary depending on program needs. May be required to work evenings and weekends as needed.

This position is governed by a collective bargaining agreement with representation by AFT-SPS.

About Us

We are a district of three distinct colleges: North Seattle College, Seattle Central College, and South Seattle College and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.

Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.

As a Seattle Colleges employee, you will gain access to a great benefits package including:

• Competitive Pay Rates
• Promotional Opportunities
• Great Medical, Dental, and Retirement plans
• Paid Sick and Vacation Leave
• Transportation benefits
• Tuition Waivers
• PEBB Wellness Plan
• Washington State Employee Assistance Programs (EAP)

Seattle Colleges staff and faculty also enjoy professional development opportunities and enrichment experiences in areas of their choice, including committee, workgroup, and affinity group opportunities.

Application Procedures:

• Attached current Resume
• Attached cover letter addressing how your background intersects with the job

Required application materials must be completed and submitted online

Notice to Applicants:
Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually.

Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas.

What you will be working on:

• Serve as an experienced resource for staff, students, cashiers, administrators, and faculty to resolve issues, and assist to interpret and apply institutional policies as they relate to the functions of the Registrar's Office.
• Provide support and guidance with IT collaboration in the implementation of emerging technologies with the student database system.
• Administer the correction of the registration reports and ensure they are submitted in a timely manner.
• Handle complaints, issues, requests for refunds, assist with processing appeals, requests for exception to institutional policies that pertain to the functions of Registration and Records.
• Serve as a Washington state residency compliance officer for SCC.
• Responsible for reviewing/updating the important information and deadline dates for registration on the web page.
• Review incoming communications from the SBCTC, disseminate information and implement the new procedures and policies.
• Ensures the security, integrity, and accuracy of student records and data in compliance with FERPA regulations, school policies, state and federal reporting requirements.
• Troubleshoot registration discrepancies for students, staff, faculty, administration, and faculty, reconciling cashiering/registration errors.
• Train and supervise assigned staff, temporary staff, and work-study students.
• On behalf of the Registrar, assist with the student data system access for campus users and approve authorized users to ensure the confidentiality of data.
• Assist the Registrar and the Dean of Enrollment Services in facilitating the commencement exercise.
• Ensure student data is properly recorded and secure in ctcLink system

This description is not intended to cover every aspect of this job, we are a team that works together to meet the needs of those we serve, and every member of the team is expected to contribute, even beyond the specific responsibilities listed in this posting.

What you bring as a candidate: (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)

• Bachelor's degree OR 4 or more years of relevant experience.
• 3 years of increasingly responsible experience in a Registration and Records department.
• 3 or more years of experience in enrollment using a computerized management information system.
• Demonstrated excellent communication skills, both verbal and written.
• Demonstrated strong customer service skills with the ability to handle difficult people.
• Demonstrated ability to work with a multi-ethnic and culturally diverse population.
• Demonstrated ability to manage and prioritize multiple tasks and deadlines, paying attention to detail.
• Demonstrated experience in creating and preparing data reports.

Physical Demands and Disability Accommodation

Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact Human Resources .

• Typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office.
• Encounters frequent interruptions throughout the workday.
• This position is regularly required to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion with or without reasonable accommodation.

OFFICE SETTING:

Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:

• Ability to operate office equipment, receive and interpret data, and prepare various materials
• Ability to exchange information with supervisor, lead, co-workers, and students
• Ability to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion
• Work is performed primarily in office settings with frequent interruptions and encounters noises typical of these settings

Notice of Non-Discrimination Statement

Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodation will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of "bullying" behaviors, including "cyberbullying."

Inquiries regarding compliance and/or grievance procedures may be directed to the Director of Legal Compliance .

Background Check Statement

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB 2327 as required.