Program Coordinator (Administrative Officer 4)

Salary: $75,678.00 - $114,915.00 Annually
Location : Dauphin County, PA
Job Type: Civil Service Permanent Full-Time
Job Number: CS-2025-23283-08660
Department: Department of Environmental Protection
Division: EP Bur Wtrshd Rstrtn Nnpt Srce
Opening Date: 04/11/2025
Closing Date: 4/24/2025 11:59 PM Eastern
Job Code: 08660
Position Number: 00082468
Union: Non Union
Bargaining Unit: A3
Pay Group: ST09
Bureau / Division Code: 00353300
Bureau / Division: Bureau of Watershed Restoration and Nonpoint Source Management
Worksite Address: 400 Market Street
City: Harrisburg, Pennsylvania
Zip Code: 17101
Contact Name: OA, CE DEP
Contact Email: RA-DEPJobs@pa.gov

THE POSITION
Become a vital part of our team as a Program Coordinator, where you will contribute to our mission! In this position, you will analyze and evaluate the bureau's programs to determine impacts and the extent of program goals being met by the department. Your exceptional organizational abilities and proactive mindset will be crucial in ensuring smooth daily operations while furthering our commitment to our mission in safeguarding Pennsylvania's air, land, and water resources, as well as ensuring the health and safety of its residents and visitors. We look forward to welcoming a passionate individual who shares our vision and values.
DESCRIPTION OF WORK

The Program Coordinator (Administrative Officer 4) within the Bureau of Watershed Restoration and Nonpoint Source Management plays a vital role in facilitating the Commonwealth's initiatives related to the Chesapeake Bay Program Partnership. This includes overseeing Pennsylvania's Chesapeake Bay Phase 3 Watershed Implementation Plan, the Chesapeake Bay Watershed Agreement, the agriculture compliance program, and the Growing Greener and Section 319 grant programs, while also providing support to conservation districts.

In addition to these responsibilities, the Program Coordinator may assess current programs to enhance efficiency and collaboration across divisions and bureaus. This role involves identifying critical water and resource needs and formulating effective strategies for water quality management and watershed restoration. Your duties also encompass evaluating the progress of the bureau's programs and analyzing how this progress aligns with the overall goals and mission of the bureau.

Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• This position may require overnight and/or out of state travel.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 3 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as an Administrative Officer 3 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Six years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and such training as may have been gained through graduation from a four-year college or university; or
• Any equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click the Veterans' Preference tab or contact us at

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.

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Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance
We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks
Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visit and click on the benefits box.

*Eligibility rules apply.
01

Have you been employed by the Commonwealth of Pennsylvania as an Administrative Officer 3 for one or more years full-time?

• Yes
• No

02

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
03

Do you possess progressively responsible and varied office management or staff work which includes experience in personnel management, budgeting, or procurement?

• Yes
• No

04

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
05

How many years of full-time experience in progressively responsible and varied office management or staff work in a public or private organization do you possess?

• 6 years or more
• 5 but less than 6 years
• 4 but less than 5 years
• 3 but less than 4 years
• 2 but less than 3 years
• 1 but less than 2 years
• Less than 1 year
• None

06

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
07

What level of college coursework have you completed in business administration, public administration, human resources, strategic leadership, or other related areas?If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.
If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting and clicking the Evaluation Services Link.
For additional information on foreign education credentials, please visit and click on Other Information.You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

• Master's degree or higher
• Bachelor's degree
• Some coursework
• None

08

If you have not completed college coursework in one of the fields listed in the previous question, how much college coursework have you completed?If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.
If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting and clicking the Evaluation Services Link.
For additional information on foreign education credentials, please visit and click on Other Information.You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

• 120 credits or more
• 90 but less than 120 credits
• 60 but less than 90 credits
• 30 but less than 60 credits
• Less than 30 credits
• None

09

You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. You must complete the application and answer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score.
All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training. The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered. In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to our

• Yes

10

WORK BEHAVIOR 1 - NEEDS ASSESSMENTS
Conducts needs assessments by researching, reviewing, and analyzing current agency programs and long-term program goals and objectives, emerging issues, and related states' and federal programs. Provides recommendations for programs based on identified areas of need.

Levels of Performance

Select the Level of Performance that best describes your claim.

• A. I have experience conducting needs assessments. I was responsible for identifying areas of need and providing recommendations for new programs or adjustments to existing programs.
• B. I have experience conducting needs assessments. I was responsible for identifying areas of need but did NOT provide recommendations for new programs or adjustments to existing programs.
• C. I have successfully completed college-level coursework related to needs assessments or business analysis.
• D. I have no experience or coursework related to this work behavior.

11

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

The name(s) of the employer(s) where you gained this experience.

The actual duties you performed conducting needs assessments.

Your experience identifying areas of need.

The recommendations you made.

Your level of responsibility.

12

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

College/University

Course Title

Credits/Clock Hours

13

WORK BEHAVIOR 2 - PROGRAM DEVELOPMENT
Develops and implements program plans, policies, and procedures to meet departmental goals and ensure compliance with regulatory obligations and commitments.

Levels of Performance

Select the Level of Performance that best describes your claim.

• A. I have experience developing program plans, policies, or procedures.
• B. I have experience implementing program plans, policies, or procedures that someone else developed.
• C. I have successfully completed college-level coursework related to program development, business management or business administration.
• D. I have NO experience or training related to the work behavior above.

14

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

The name(s) of the employer(s) where you gained this experience.

The actual duties you performed related to developing and/or implementing program plans, policies, or procedures.

The type(s) of program plans, policies, or procedures you developed and/or implemented.

Your level of responsibility.

15

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

College/University

Course Title

Credits/Clock Hours

16

WORK BEHAVIOR 3 - QUALITY ASSESSMENT
Compiles, analyzes, and reviews statistical or financial data, narrative reports, and other pertinent information to assess program quality and progress towards established goals. Recommends changes, improvements, or new programs to ensure program effectiveness.

Levels of Performance

Select the Level of Performance that best describes your claim.

• A. I have experience compiling, analyzing, and reviewing program-related information to assess the quality of programs. I made recommendations for changes to improve program effectiveness.
• B. I have experience compiling, analyzing, and reviewing program-related information to assess the quality of programs but did NOT make recommendations for changes to improve program effectiveness.
• C. I have successfully completed college-level coursework related to data analysis or statistics.
• D. I have NO experience or training related to this work behavior.

17

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

The name(s) of the employer(s) where you gained this experience.

The actual duties you performed related to assessing the quality of programs.

The type(s) of issues or negative trends you identified or addressed.

Your level of responsibility.

18

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

College/University

Course Title

Credits/Clock Hours

19

WORK BEHAVIOR 4 - PRESENTATIONS
Develops and conducts presentations regarding the U.S. EPA Chesapeake Bay Total Maximum Daily Load (TMDL), Phase 3 Watershed Implementation Plan (WIP), and Pennsylvania's regulatory obligations and commitments. Serves as the state representative on issues related to bureau programs and to explain departmental programs, functions, regulations, policies, plans and procedures.

Levels of Performance

Select the Level of Performance that best describes your claim.

• A. I have experience developing presentations. I was responsible for developing the content AND presenting information.
• B. I have experience developing presentations OR presenting on various topics.
• C. I have successfully completed college-level coursework related to training or public speaking.
• D. I have NO experience or training related to this work behavior.

20

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

The name(s) of the employer(s) where you gained this experience.

The actual duties you performed related to developing and/or presenting information.

The subject matter of the presentations or trainings you developed and/or provided.

Your level of responsibility.

21

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

College/University

Course Title

Credits/Clock Hours

22

WORK BEHAVIOR 5 - WRITTEN COMMUNICATION
Develops summaries, narratives, and analyses to describe significant programmatic changes. Writes correspondence on behalf of the Bureau Director, Deputy Secretary, and Department's Secretary's Office regarding activities in the Chesapeake Bay watershed.

Levels of Performance

Select the Level of Performance that best describes your claim.

• A. I have experience writing technical summaries or analyses describing programmatic changes.
• B. I have experience writing technical summaries or analyses on topics other than descriptions of programmatic changes.
• C. I have successfully completed college-level coursework related to business writing, technical writing, English composition, or journalism.
• D. I have NO experience or coursework related to this work behavior.

23

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

The name(s) of the employer(s) where you gained this experience.

The specific duties you performed related to written communication.

The type(s) of documents you prepared.

Your level of responsibility.

24

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

College/University

Course Title

Credits/Clock Hours

25

WORK BEHAVIOR 6 - GRANT MANAGEMENT
Assists program managers with grants, contracts, and inter-agency agreements by developing scopes of work, eligibility criteria, and providing contract oversight. Monitors grant and spend plan commitments related to state and federal funding sources.

Levels of Performance

Select the Level of Performance that best describes your claim.

• A. I have experience developing grant information such as scopes of work or eligibility criteria AND monitoring grant and spend plan commitments.
• B. I have experience developing grant information such as scopes of work or eligibility criteria OR monitoring grant and spend plan commitments.
• C. I have successfully completed college-level coursework related to grant management, grant writing, or grant administration.
• D. I have NO experience or training related to this work behavior.

26

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

The name(s) of the employer(s) where you gained this experience.

The specific duties you performed related to grant management.

The type(s) of grants, contracts, or inter-agency agreements you developed and/or monitored.

Your level of responsibility.

27

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

College/University

Course Title

Credits/Clock Hours

Required Question