25-123 Associate Registrar for Academic Technology (MAN180)
Apply NowCompany: West Chester University
Location: West Chester, PA 19382
Description:
Salary: $84,867.00 Annually
Location : West Chester University, PA
Job Type: Regular / Full-Time
Job Number: 25-123
Department: Academic Affairs
Division: Registrar's Office
Opening Date: 04/11/2025
Position Summary
Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania's Office of the Registrar invites applicants for the position of Associate Registrar for Systems and Operations (MAN 180).
West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.
WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; generous retirement plans; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.
Reporting to the Assistant Vice President & University Registrar, the Associate Registrar for Systems and Operations provides guidance and leadership on the technical aspects of student record management including requirement gathering, testing, and training. The Associate Registrar will set up Banner tables and forms for the term, perform records maintenance, testing and validation of new reports, workflows, and functionality, and optimization of the Ellucian Banner student information systems (SIS). The Associate Registrar collaborates to develop and support new initiatives to improve system efficiency, reporting, and staffing training. This position also provides project management for both current projects as well as updates and monitors the on-going office production calendar.
The ideal candidate will have a strong functional expertise and will demonstrate leadership capacity and excellent project management skills. They will be highly collaborative, with excellent communication skills, accuracy, and the ability to work independently in a fast-paced, high volume, deadline driven, and team environment. They will be expected to uphold industry standards and national best practices across all functions.
Responsibilities include:
Minimum Qualifications
Preferred Qualifications
Special Instructions
Review of applications will begin immediately.
Candidates should apply online at https://www.schooljobs.com/careers/wcupa. Application materials must include a resume, cover letter, and a listing of three professional references with contact information. (All required for consideration).
Applicants must successfully complete the interview process to be considered as a finalist.
All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment background checks
Developing and sustaining a diverse faculty and staff advance West Chester University's educational mission. West Chester University is an Affirmative Action - Equal Opportunity Employer.
WCU proudly offers comprehensive employee benefits including health, vision, and dental insurance, generous retirement plans, many wellness programs, a tuition waiver for self and family members, and training, development and advancement opportunities.
For additional benefit details please see the PASSHE EMPLOYEE BENEFITS PAGE .
Theinformation is provided for general purposes only. Legal Plan Documents will govern any discrepancies that may arise. Benefits, benefit levels, and eligibility rules are subject to change. The benefits described are available to most employees; however, certain eligibility requirements must be met.
Location : West Chester University, PA
Job Type: Regular / Full-Time
Job Number: 25-123
Department: Academic Affairs
Division: Registrar's Office
Opening Date: 04/11/2025
Position Summary
Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania's Office of the Registrar invites applicants for the position of Associate Registrar for Systems and Operations (MAN 180).
West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.
WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; generous retirement plans; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.
Reporting to the Assistant Vice President & University Registrar, the Associate Registrar for Systems and Operations provides guidance and leadership on the technical aspects of student record management including requirement gathering, testing, and training. The Associate Registrar will set up Banner tables and forms for the term, perform records maintenance, testing and validation of new reports, workflows, and functionality, and optimization of the Ellucian Banner student information systems (SIS). The Associate Registrar collaborates to develop and support new initiatives to improve system efficiency, reporting, and staffing training. This position also provides project management for both current projects as well as updates and monitors the on-going office production calendar.
The ideal candidate will have a strong functional expertise and will demonstrate leadership capacity and excellent project management skills. They will be highly collaborative, with excellent communication skills, accuracy, and the ability to work independently in a fast-paced, high volume, deadline driven, and team environment. They will be expected to uphold industry standards and national best practices across all functions.
Responsibilities include:
- Collaborate with the Office of the Registrar, Academic and Enterprise Systems, and other campus partners to develop, improve, and streamline registration and student records processes in registrar systems, including Banner, Argos, DegreeWorks, and OnBase
- Serve as a functional lead for the Banner Student Information System (SIS), especially for new functionality and system testing and validation
- Track, schedule, and plan for system upgrades, including collaboration with staff on testing and changes
- Lead Registrar reporting spec development and testing (Argos)
- Support the degree audit (DegreeWorks) as needed
- Manage and improve the Office of the Registrar production calendar and monitor deliverables and deadlines
- Lead preparation timeline for each registration cycle and support system set up
- Assist in the planning and development of staff training, documentation, development opportunities, and retreats
- Proactively monitor student record data and identify gaps in business processes
- Coordinate with other offices including Admissions, Financial Aid, Bursar, and The Graduate School to support system needs
- Perform other duties as assigned
Minimum Qualifications
- Bachelor's degree
- Two years of system project management experience
- Technical and/or Functional experience using student information systems/applications such as Banner, Argos, DegreeWorks, ProcessMaker, OnBase, 25Live, Parchment, and CourseLeaf
Preferred Qualifications
- Master's degree
- Two years of higher education, enrollment, or Registrar's Office experience
- Demonstrated knowledge of Registrar practices and procedures
- Ellucian Banner technical and functional experience
- Report specification development, testing, and validation experience
- Experience using JIRA
- Experience creating documentation or training materials
- Leadership experience
Special Instructions
Review of applications will begin immediately.
Candidates should apply online at https://www.schooljobs.com/careers/wcupa. Application materials must include a resume, cover letter, and a listing of three professional references with contact information. (All required for consideration).
Applicants must successfully complete the interview process to be considered as a finalist.
All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment background checks
Developing and sustaining a diverse faculty and staff advance West Chester University's educational mission. West Chester University is an Affirmative Action - Equal Opportunity Employer.
WCU proudly offers comprehensive employee benefits including health, vision, and dental insurance, generous retirement plans, many wellness programs, a tuition waiver for self and family members, and training, development and advancement opportunities.
- On the first working day, new employees are eligible to enroll in medical, prescription, dental and vision benefit plans. Medical and prescription drug coverage includes PPO health, prescription drug, and hearing coverage.
- Dental and vision coverage is offered at no cost to employees.
- The Healthy U Wellness program rewards participants with reduced health care premiums and provides tools and resources to maintain good health.
- Flexible spending accounts allow employees to withhold income from their paychecks before taxes for reimbursement of approved medical and dependent care expenses.
- A University mission to support employee personal and professional growth.
- PASSHE tuition waiver lowers the cost of college expenses.
- Leave and time-off benefits include generous paid vacation, paid sick time, military leave and paid time off for most major holidays.
- Choice of two group retirement plans with generous employer contributions.
- Voluntary retirement plans offer two additional options to save and invest money for retirement and are available to all employees upon their date of hire.
- Group life insurance is provided at no cost to all permanent employees.
- Voluntary long-term disability insurance (LTD) and voluntary group life and personal accident insurance (VGLIP/AD&D) are available to employees.
- State Employee Assistance Program (SEAP) provides a wide range of free services including counseling, legal, and financial services.
For additional benefit details please see the PASSHE EMPLOYEE BENEFITS PAGE .
Theinformation is provided for general purposes only. Legal Plan Documents will govern any discrepancies that may arise. Benefits, benefit levels, and eligibility rules are subject to change. The benefits described are available to most employees; however, certain eligibility requirements must be met.