Human Resources Coordinator

Salary: $72,758.40 - $93,412.80 Annually
Location : John Stanford Center for Educational Excellence, WA
Job Type: Full-Time
Job Number: 25740
Department: Classification & Compensation
Opening Date: 04/11/2025
Closing Date: 4/25/2025 5:00 PM Pacific
Subject Area: N/A - THIS IS NOT A TEACHING POSITION
FTE: 1.0

Overview of Position
Project Overview

The HR Department for Seattle Public Schools is seeking a Human Resources Coordinator on the Professional Growth and Educator Support (PGES) team. The PGES Human Resources Coordinator is responsible for leading the evaluation submission intake process and coordinating onboarding, offboarding and management of eVAL (SPS's online evaluation tool). This role will also support the PGES team with project management and implementation across our core projects from the Teacher Leader Cadre to Building Leadership Team training to Peer Assistance and Review. We are looking for someone who is an excellent relationship builder and a self-starter who is interested in solving problems by developing creative solutions.

Essential Functions
30% Manage Evaluation Submission process yearly

• Setup and maintain sharepoint evaluation submission site (create new folder structure, manage permissions, etc.)
• Leverage Excel for tracking submission of all evaluations
• Manually enter evaluation scores and cycle information into Sharepoint for staff who are not evaluated on the electronic data tool (roughly 1500 employees)
• Monitor evaluation data for accuracy and escalate issues to appropriate supervisors
• Monitor/triage support mailboxes and respond to user questions
• Prepare and distribute reports to District leadership showing progress-to-date
• Prepare/distribute communications as needed to District staff related to the new Intake Process

20%

• Serve as a Seattle Public Schools security manager for the Office of Superintendent of Public Instruction (OSPI) Education Data System (where our online evaluation tool is hosted) in order to add and remove employees to the online evaluation tool, eVAL.

20%

• Support Professional Growth and Educator Support (PGES) team with trainings, project management, logistics and other projects as assigned.

20%

• Serve as the PGES team's project management expert and keep team on track toward meeting critical milestones.

5%

• Process reimbursements and purchases for PGES team.

5%

• Monitor budget for PGES org and keep Director up-to-date on spending.

Desired Skills/Experience:

• Excel: Sorting and filtering (required) and pivot tables (preferred)
• Basic management of sites in SharePoint 2013 including ability to author, edit, and review SharePoint documents and lists (this experience could be substituted for demonstrated ability to learn new technology in short time frame)
• Understanding of how to check and maintain data quality according to business rules
• Excellent customer service skills; high degree of comfort interacting with staff of all levels and being responsible for repetitive manual processes
• At least four years working in a complex organization/ office environment, interacting with a wide variety of staff, using MS Office and Outlook and working closely with Excel data (filtering, sorting, reporting)

Supervision:

• After initial training and coaching, this person would be expected to work independently with minimal supervision. HR management and project team members, including a senior data analyst, will be on-hand to provide training, coaching, and assistance problem solving; however, the person will be expected to learn quickly, apply what they have learned, and to know on their own when to ask for additional help, when to escalate an issue and how to manage their workload.

OTHER FUNCTIONS:

• May perform related duties consistent with the scope and intent of the position.

DISTRICT-WIDE CORE COMPETENCIES:

Collaboration

Develops cooperation and teamwork while participating in a group, working toward solutions which generally benefit all involved parties.

• Is seen as a team player who encourages efficient and effective collaborations.
• Works skillfully in difficult situations with both internal and external groups.
• Represents his/her own interests while being open-minded to other groups.
• Builds respectful and productive relationships internally and externally.

Getting Results (Action Oriented)

Performs work with energy and drive; values planning, but will take quick, decisive action when an opportunity presents itself.

• Demonstrates a strong sense of urgency about solving problems and getting work done.
• Focuses on achieving the goal even in the face of obstacles.
• Assumes responsibility for starting and finishing work with minimal supervision.
• Strives for new levels of performance.

Decision Quality & Problem Solving

Uses analysis, wisdom, experience and logical methods to make good decisions and solve difficult problems with effective solutions; appropriately incorporates multiple inputs to establish shared ownership and effective action.

• Weighs the consequences of options before making a decision.
• Applies appropriate criteria to situations for the purpose of making decisions.
• Displays self-confidence in own judgment.
• Focuses in the facts and solutions instead of opinions and problems.

Integrity

Is widely trusted; is seen as a direct, truthful individual; presents truthful information in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn't misrepresent him/herself for personal gain.

• Deals with people and situations in an honest and forthright manner.
• Represents information and data accurately and completely.
• Represents the confidentiality of information and concerns shared by others.
• Takes ownership if a mistake is their own and does not blame others.

Accountability

Holds self and others accountable for measurable high-quality, timely and cost-effective results; determines objectives, sets priorities and delegates work; accepts responsibility for mistakes; complies with established control systems and rules.

• Takes responsibility and action as if the risks (financial or otherwise) are his or her own.
• Holds individuals and team accountable for their actions and results.
• Initiates action even if outcome is uncertain and is willing to accept the consequences of failure.
• Aligns own activities and priorities to meet broader organizational needs.
• Demonstrates courage and confidence in his or her own ability.

KNOWLEDGE, SKILLS AND ABILITIES

• Experience working with integrated computerized systems such as SAP, etc.
• Familiar with work flow analysis and improvement techniques and systems analysis and design methodologies.
• Experience researching and investigating systems and data.
• Proficient with Microsoft Office Suite of software to include an intermediate level of Excel proficiency.
• Excels in project management and has experience leading technical and functional project teams.
• Demonstrates effective time management skills.
• Possesses excellent written and communication skills with experience in presenting and training individuals with various functional and technical skill levels.
• Experience with project management tools such as SmartSheet or other equivalent.

Typical Qualifications
EXPERIENCE/EDUCATION:

A typical way to obtain the knowledge and abilities would be:

Three to five (3-5) years of HR related work experience, demonstrating leadership qualities; HR Certification or related Associate Degree; or an equivalent combination of education and experience.

Any equivalent combination of education, experience and training that provides the required knowledge, skills and abilities to perform the work will be considered.
CLEARANCES:

Criminal Justice fingerprint and background check.
Seattle Public Schools benefits are administered by the Washington State Healthcare Authority (HCA) under the School Employees Benefits Board (SEBB). Click for an overview of available benefit options.

Eligibility for benefits is determined by the number of hours employees are anticipated to work during the school year (September 1 through August 31). Any employee who is scheduled to work 630 hours or more in a year is eligible for benefits.

Salary Schedule
Please find the salary schedule associated with this role and others like it
01

Do you have three to five (3-5) years of HR related work experience, demonstrating leadership qualities; HR Certification or related Associate Degree; or an equivalent combination of education and experience.Any equivalent combination of education, experience and training that provides the required knowledge, skills and abilities to perform the work will be considered.

• Yes
• No

Required Question