Academic Operations and Compliance Manager

Academic Operations & Compliance Manager

2025 - 2026 School Year

Coney Island Preparatory Public Charter School

Brooklyn, New York

What is the Role?

As Academic Operations & Compliance Manager (AOCM), you ensure accurate student data, streamline compliance processes, and support campus operations teams in meeting deadlines. A systems-thinker and problem-solver, you refine workflows to make expectations clear and efficient. You're equally comfortable analyzing academic data, troubleshooting tech issues, and diving into policy details to find answers. Because you work across campuses and workstreams, there are times when you may have insight that no one else has on the Academics Team. You're both curious and an intellectual risk taker and as a strong team player, you provide hands-on support while holding others accountable, consistently driven by the goal of improving student and teacher success.

The AOCM will be hired by and report to the Chief Academic Officer.

What You'll Be Asked To Do
Platform Management

• Manage a system for submitting and responding to support tickets for platforms such as SchoolRunner, PowerSchool, and Illuminate DnA
• Maintain, update, and use school and district student information systems, including PowerSchool, SchoolRunner, and ATS
• Oversee SESIS enrollment and ensure accurate SESIS data on an ongoing basis
• Support Clever rostering updates throughout the school year to reflect updates to staffing and student enrollment

Student Testing

• Oversee NYSITELL and NYSESLAT administration in collaboration with campus Academic Operations Managers, including materials ordering, testing schedules, and test security
• Input scores from state tests
• Learn specific scholar language proficiencies and accommodations; hire translators and interpreters for standardized testing
• Manage testing accommodations in high-stakes testing platforms such as Nextera, College Board, and other NYSED systems

Data Management and Analysis

• Create high-quality academic reports and/or data to support the Academics Team
• Develop, maintain, and support internal data trackers to measure student academic performance, state test and external assessment proficiency
• Support the Director of Data and Analytics with external data reporting requests, including Level 0 reports, funder data requests, SUNY accountability, and Civil Rights Data Collection (CRDC)

Compliance and Reporting

• Assist the Director of Data and Analytics and Director of Academic Inclusion in all aspects of compliance for state and federal reporting, particularly for MLLs and scholars with IEPs
• Develop and support systems for ensuring IEP compliance, Related Service Authorization compliance, and related service provider attendance, in collaboration with campus Deans of Special Education

Operational Support

• Manage the annual curriculum purchasing process in collaboration with campus AOMs and the Academics Team; track deadlines and budget related to purchasing
• Act as a liaison for special education bussing, Medicaid reimbursement, home language questionnaires, and IEP compliance
• Provide training and ongoing support for staff on student information systems, data analysis, and compliance
• Ensure accurate and efficient data management to support instructional and compliance needs

What You'll Need

• Passion for education and a dedication to Coney Island Prep's mission, beliefs, and values and its commitment to anti-racism
• Steadfast belief that all students can achieve at the highest academic levels and deserve an opportunity to succeed in the college and career of their choice
• Proven organizational, oral, and written communication skills; timeliness; accuracy; and consistent and regular communication; and ability to meet deadlines
• The ability to iterate on a system or process and consistently examine ways to improve based on historical data
• Independence to work across across two different workstreams and the ability to take a project and run with it
• Self-reflectiveness and openness to frequent feedback, with the ambition and desire to grow and develop; desire to develop as a leader
• A positive, solutions-oriented attitude and drive for excellence
• Professional demeanor and interpersonal skills to foster relationships with vendors, staff, scholars and their families while demonstrating value towards diversity and inclusivity
• Cultural competencies to work in low-income communities and a willingness to examine your beliefs and biases across lines of difference
• At least 2 years of operations and/or analytic work experience
• At least 2 years of school experience, charter school experience a plus
• Strong background with Excel and data systems
• Knowledge of some or all of the following educational platforms: Illuminate DnA, SESIS, PowerSchool, SchoolRunner, ATS
• Experience administering high-stakes testing
• Familiarity with NYS Special Education compliance and policy
• Bachelor's degree required

Who are we?

Coney Island Prep is a college preparatory public charter school in Brooklyn, New York. Merging growth, performance, and commitment, the Coney Island Prep community takes its responsibility to prepare scholars for the college and career of their choice very seriously, but not ourselves. We balance our sense of ownership and responsibility with humility and levity and support each other every step of the way. Coney Island Prep currently serves over 1,300 scholars across its four schools, including:

• 312 scholars in kindergarten - second grade at the lower elementary school
• 336 scholars in third - fifth grade at the upper elementary school
• 348 scholars in sixth - eighth grades at the middle school
• 349 scholars in ninth-twelfth grade at the high school

Commitment to Anti-racism, Diversity, Equity, Inclusion, and Justice

Coney Island Prep is committed to building a team that collectively reflects the various backgrounds, experiences, and identities of our scholars. We recognize and respond to different points of access, so that everyone maximizes their highest potential. We also recognize that because of institutionalized racism and systemic oppression, historically marginalized groups are at a disadvantage when it comes to most application and hiring processes. We want to ensure that all candidates, regardless of their identity, are able to demonstrate their qualifications and are not limited by a lack of opportunity or access. We are committed to creating a space where everyone's identity is acknowledged, respected, and welcomed. We are intentional about creating an environment where people feel comfortable being their authentic selves at work by constantly examining our organization culture and challenging our traditions.

Benefits and Compensation

• Employees at Coney Island Prep are provided with salaries that are highly competitive, set through a lens of equity, and based on an individual's skills and experiences relevant to the role. The salary range for this role is $80,000 - 85,000.
• As a regular full time employee of Coney Island Prep, you will be eligible for benefits that include medical, dental, vision, and life insurance as well as a 403(b) retirement benefit package with match and Paid Family Leave.
• Staff are provided with a MacBook Air and access to all the necessary technology and resources needed to succeed in their role.

Are you "All In?" This position starts July 14, 2025. To apply, head to our Careers Page!

Coney Island Preparatory Public Charter School is an equal opportunity employer and does not discriminate on the basis of race, religion, color, age, sex, sexual orientation, marital or familial status, national origin, citizenship or disability. We want Coney Island Prep to be a place where students and staff of all backgrounds, experiences, and identities feel as though they are valued and can excel.