Strategic Sourcing and Contracts Specialist, Finance, Full Time, Days

ABOUT MARINHEALTH
Are you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots throughout the North Bay. With a world-class physician and clinical team, an affiliation with UCSF Health, an ever-expanding network of clinics, and a new state-of-the-art hospital, MarinHealth is growing quickly. MarinHealth comprises MarinHealth Medical Center, a 327-bed hospital in Greenbrae, and 55 primary care and specialty clinics in Marin, Sonoma, and Napa Counties. We attract healthcare's most talented trailblazers who appreciate having the best of both worlds: the pioneering medicine of an academic medical center combined with an independent hospital's personalized, caring touch.

MarinHealth is already realizing the benefits of impressive growth and has consistently earned high praise and accolades, including being Named One of the Top 250 Hospitals Nationwide by Healthgrades, receiving a 5-star Ranking for Overall Hospital Quality from the Centers for Medicare and Medicaid Services, and being named the Best Hospital in San Francisco/Marin by Bay Area Parent, among others.

Company:
Prima Medical Foundation dba MarinHealth Medical Network

Work Shift:
8 Hour (days) (United States of America)

Scheduled Weekly Hours:
40

Job Description Summary:
The Strategic Sourcing and Contract Specialist at MarinHealth Medical Network is responsible for overseeing all aspects of procurement and inventory management for medications and pharmacy-related supplies. This role involves developing and maintaining collaborative relationships with clinical, administrative, and healthcare system staff and physicians to ensure effective, results-oriented outcomes while enhancing the quality of patient care.

This role also requires experience in negotiating contracts with payers and medical groups, as well as a high level of interpersonal skills, including influencing, conflict resolution, and creative problem-solving. Strong communication skills across all channels are essential, as the position involves direct interaction with payers, vendors, physicians, and physician office staff, as well as various internal groups within the Enterprise. Additionally, responsibilities include drafting, reviewing, and managing contracts to ensure legal compliance and alignment with organizational goals while negotiating terms and monitoring performance.

Responsibilities include managing the procurement and inventory of medications and pharmacy supplies, ensuring the safe and secure storage of items such as vaccines, PPE, and reagents. Cost reduction opportunities are facilitated through improved standardization, utilization, and price leveling strategies for the medical network and affiliated entities.

Strategies for best-in-class strategic sourcing practices and supplier relationships are developed, identifying projects to apply sourcing and procurement methodologies to leverage annual purchase volume and rationalize the supplier base, ensuring benefits and savings for the MarinHealth Medical Network. Collaboration with internal and external stakeholders is essential to meet the organization's procurement and inventory needs, working independently and consulting with leadership on new network-wide or system initiatives.

Job Requirements, Prerequisites and Essential Functions:

Pay Range:

$45.67 - $55.28 - $67.30

Essential Functions and Responsibilities:

Contract Lifecycle Management:

• Drafting and Reviewing Contracts: Creating and reviewing contracts, ensuring they are legally sound and meet the company's needs.
• Negotiation: Negotiating contract terms with clients, vendors, and other parties to secure favorable outcomes.
• Monitoring and Administration: Tracking contract performance, ensuring compliance with terms, and managing contract-related activities.
• Amendments and Extensions: Handling contract amendments, extensions, and terminations, following legal procedures.

Supplier Contracting and Negotiation:

• Works with the Business Owner to develop both an understanding of their requirements and to prepare appropriate solutions for their supplier contracting needs.
• Negotiates prices and delivery, producing annual cost savings while reducing lead times.
• Negotiates and manages contracts or agreements with key suppliers.
• Acts as the MHMN representative in negotiations for contracts with suppliers to ensure the best pricing, delivery, and other related terms and conditions. Recommends conditions for issuing and awarding bids.
• Reviews legal contracts and other documents by analyzing contract requirements, special provisions, terms and conditions, and takes action as required. Assists the department with other legal matters, as needed.

Strategic Sourcing and Supplier Management:

• Formulates strategies and processes that align purchasing with operations, customers, and inventory goals.
• Establishes new suppliers while consolidating underperforming suppliers.
• Implements and enforces a standard supplier audit process, scorecards, and data-driven metrics.
• Analyzes and manages local and group purchasing organization (GPO) contracts, ensures compliance, and clarifies contract issues through appropriate channels.
• Manages contract completion to critical timelines including milestones, expiration, and renewal dates.
• Identifies non-contract items and suggests appropriate actions to supply chain leadership.

Procurement and Inventory Management:

• Works with operations to optimize storage, use, inventory control, and transport of materials.
• Assesses current material availability and reasonably predicts future availability based on the market, delivery systems, and other variables.
• Prepares and processes purchase orders and requisitions for materials, supplies, and equipment.
• Drafts, explains, and implements instructions, policies, and procedures for purchasing and contract management.
• Resolves grievances with vendors, contractors, and suppliers.
• Maintains and/or implements purchasing and recordkeeping systems.
• Manages strategic initiatives as assigned, to improve operations, product quality, and cost savings.
• Assists in product standardization efforts and monitors compliance with contracts.
• Coordinates product conversions with clinical leadership and other major stakeholders and ensures that product master files are updated.
• Adheres to budgetary demands/control of capital requests.
• Improves procurement operations by identifying gaps and making corrections.

Collaboration and Training:

• Collaborates with other departments and leadership to identify and develop needs and requirements for equipment, materials, products, and acceptable substitutions.
• Maintains an atmosphere of good customer relations with co-workers, fellow employees, affiliate staff, and vendors that creates a positive and productive work environment.
• Provides and assists in training and education of the contract management system, group purchasing organization systems, and vendor-supplied systems.
• Provides project structure, tracking, and documentation and monitors overall effectiveness of project plans associated with the role.

Other Adhoc Analysis/Support:

• Extracts and analyzes financial and operational data reported in various financial systems.
• Interprets financial data to assess past performance, predict future operations, and provide recommendations related to financial trends and forecasts.
• Assists in the preparation and accumulation of the annual operating budgets.
• Supports the Senior Management team and Practice Managers with financial analysis and reporting.
• Develops reports using data mining and extraction tools to support management decision-making.
• Produces standard financial and operational reports on a monthly and/or quarterly basis.
• Works with cost reports, RVUs, and WRVUs for provider productivity tracking, performance evaluation, and comparative analysis.
• Tracks and reports cost avoidance and cost savings every month to supply chain leadership.

Qualifications:

Education:

• Bachelors of Arts in Public Administration, Business Law, Business Administration or related field, required.

Experience:

• Minimum of five (5) years of experience in sourcing and procurement.
• Three (3) years of experience in invoice resolution working with requisitioners, vendors, and Accounts Payable in the hospital and ambulatory setting.
• Experience in contract administration, financial analysis, data extraction, and report generation.
• Proficiency in financial modeling, forecasting, and budgeting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint & Outlook).

Reasonable accommodation(s) to qualified individuals with disabilities are available as part of the application step. If an accommodation is needed, please contact Human Resources at 415-925-7040 or email TalentAcquisition@mymarinhealth.org to initiate the process.

"MarinHealth is a diverse community of people with many different talents. We seek candidates whose work experience has prepared them to contribute to our professional, C.A.R.E.S standards (Communication, Accountability, Respect, Excellence, and Safety) . These behavioral standards help us create a healing environment for patients and colleagues alike. By committing to them and holding ourselves accountable, we can build trust and ensure clear communication.

At MarinHealth, our top priority is the well-being of our employees, patients, and community. As such, we require all employees to receive necessary immunizations, including the measles, mumps, varicella, and seasonal flu vaccinations as a condition of employment and annually thereafter. Additionally, the continued recommendation to obtain a COVID + booster vaccination status. We understand that some individuals may require medical or religious exemptions from these requirements, and we remain committed to prioritizing the health and safety of all. Thank you for helping us in our efforts to maintain a healthy and safe environment.

The compensation for this role listed on this posting is in compliance with applicable law. The selected candidate's compensation will be determined based on the individual's skills, experience, internal/market equity factors, and qualifications. This posted minimum and maximum range represents the minimum and maximum of what we reasonably expect to compensate for the position. Furthermore, all compensation decisions are ultimately determined in accordance with our compensation philosophy. Compensation for positions covered by collective bargaining agreements are governed by the agreements in the aforementioned document."