Maintenance Project Manager

Description

Underdirection,todevelop,organize,plan,direct,andmanagethebuildingmaintenance,repair and minor improvement projects for County real property and facilities.

Typical Tasks

• Reviews and analyzes maintenance project requests; provides recommendations to contractors on construction methods, materials, labor, and other resources necessary to complete projects;
• Determinesthemostviablemethodsofprocuringdesiredservices;
• Conductsevaluationsofexistingsiteconditionsforassignedprojects,developsscopeof work for projects, and prepares construction budget;
• Preparesbiddocuments,reviewsbidproposals,andselectspotentialbidders;conducts pre-bid walkthrough and provides technical construction expertise, as necessary;
• Prepares,reviews,andanalyzesmaintenance,repair,orminorimprovementcontracts;
• Managesandcoordinatesconstructionworkschedulesandbudgets;
• Administerscontractsandensurescompletionofassignedconstructionprojectswithin contract specifications;
• Provides liaison for the Department with all interested parties including County employees, clients, departments, public agencies, outside contractors, and the public;
• CoordinatesandperformsqualityassuranceoftheworkofCountyemployeesand contractors;
• Maysuperviseemployeesandcontractstaff;
• Providestechnicaltrainingandguidanceincontractapplications,suchastheCounty accounting system and computerized maintenance management systems;
• Preparesstatusreportsonprojects;makesrecommendationsandpresentationsverbally, in writing, graphically, or in other formats when necessary;
• Inspectsandapprovesprojectprogressandschedulingofpayments;
• Ensurescontractualprovisionsaremet;monitorsandenforceswarranties;
• MaintainscompleteandaccuratecontractdocumentsandarchivesaccordingtoCounty of Santa Clara policies and procedures;
• MaybeassignedasaDisasterServiceWorker(DSW),asrequired*;
• Performs other related duties, as required.

Employment Standards

Sufficienteducation,training,andexperiencetodemonstratetheabilitytoperformtheabove tasks, plus the possession and direct application of the following knowledge and abilities:

Training and Experience Note: The required knowledge and abilities are attained through training and experience equivalent to a Bachelor's degree in Architecture, Civil Engineering, Construction/Project Management, or closely related field. Relevant analytical, administrative, lead, supervisory or management experience that includes interpreting rules and regulations, gatheringdataandformulatingrecommendations,andreportwritingcansubstituteforeducation on a year-for-year basis.

and

Four (4) years of full time experience in building maintenance project management and/or construction project management.Two (2) years of the experience must include project planning,estimating,constructioncontractbidding,schedulingforfacilitymaintenance,ornew facility construction.

Completionofanapprenticeshipprogramorequivalenttraininginoneoftheconstructiontrades may substitute for six (6) months of the building maintenance project management and/or construction project management experience.

SpecialRequirements

• Abilitytotraveltoalternatelocationsinthecourseofwork.Ifdriving,possessionofa valid California drivers license prior to appointment and the ability to qualify for and maintain a County driver authorization.
• *Asaconditionofemployment,pursuanttoCaliforniaGovernmentCodeSections3100- 3109 and Local Ordinance, all County of Santa Clara employees are designated Disaster Service Workers (DSWs), including extra help.A DSW is required to complete all assigned DSW-related training, and in the event of an emergency, return to work as ordered.

Knowledge of:

• Generalcontractingprinciples,laws,andethics,includingCaliforniaGovernment Contracting;
• Projectmanagementprinciples,practices,andcommonprocedures;
• Buildingandstructurediagrams,plans,andspecifications;
• Computersoftwareapplicationstowritemaintenanceprojectspecificationsandproject schedules, view construction drawings, and produce dimensional takeoff;
• Contemporarymaintenanceorconstructionmethods,practices,andtechniques;
• Constructionlogistics,materialprocurement,costestimation,budgeting,andscheduling techniques;
• CaliforniaGovernmentcodes,laws,andregulationspertainingtopublicbuildingand maintenance construction, contract components, and requirements;
• Commercialconstructionprocurement,estimating,projectplanning,constructionbidding methods, and scheduled maintenance upon completion of new construction;
• Workinspectionandinvoicecertificationforcontractpayment;
• Commercial maintenance or construction contract administration including scheduling, phasing, logistics, and new construction methods;
• Englishusage,style,grammar,punctuation,andspelling;
• Commoncomputersystemsandapplications;

Ability to:

• Analyzeworkrequestsanddevelopscheduleofwork;
• Implement,schedule,andmanagemaintenance,repair,orminorimprovementprojects;
• Prepare,organize,andmaintainmaintenanceorconstructiondocuments,siteevaluations, and project specification reports;
• Followprocurementguidelinesforcontractdevelopmentandformat;
• Performcontractadministration,schedulephasing,andplanconstructionlogistics;
• Prepare,analyze,andapproveprocurementcontracts,serviceagreements,andother contracts and transmittals submitted to the Board of Supervisors;
• Utilizesoftwareprogramstotrackmaterials,laborresourcecosts,anddevelopwork project estimates;
• Coordinatetheworkcompletionprocess;identifypotentialbidders,conductpre-bid meetings, site walk through, and technical evaluation of bids;
• Monitor and manage project schedules and budgets, coordinate and inspect projects duringcompletion,reviewprogresspayments,recommendauthorizationofpayments, and provide final inspection and acceptance of contract;
• Establishandmonitorawarrantydatabaseandanequipmentlifecycledatabase;
• Supervise,train,andmonitortheworkofothers;
• Readandunderstandmaterialsafetydatasheetsandothersafetycommunications;
• Communicateeffectively,bothorallyandinwriting,withpeopleofdiversebackgrounds and cultures;
• Establish and maintain effective working relationships with those contacted in the course of work, at all levels, including colleagues, the public, and representatives of other agencies.