eCampus Instructional Technology Coordinator

Salary: $79,524.00 - $101,544.00 Annually
Location : Fremont Campus - Newark Center - and/or eCampus
Job Type: Full-Time
Remote Employment: Remote Optional
Job Number: 202300140
Division: Academic Affairs
Department: eCampus
Opening Date: 04/14/2025
Closing Date: 5/5/2025 11:59 PM Pacific
Bargaining Unit: California School Employees Association (CSEA)

Ideal Candidate Statement
We are seeking an Instructional Technology Coordinator who will passionately and adeptly support Ohlone's faculty, staff, and students in using educational technologies, primarily Canvas LMS, Zoom, and MS Teams. The ideal candidate will have a history of promptly and comprehensively addressing faculty and student/customer inquiries. Proficiency in managing inquiries and delivering solutions through exceptional written communication is paramount. Joining our team of instructional designers and accessibility specialist, this role also assists with the planning, organization, and development of faculty professional development trainings and student information sessions. Specifically, the ideal candidate will have experience orchestrating events from inception to conclusion, encompassing scheduling, promotion, registration, logistics, facilitation, evaluation, and reporting. Candidates with experience in managing budgets, handling purchase orders, and maintaining department finances will find this role particularly appealing. Additionally, a proactive and inquisitive mindset, coupled with a commitment to staying updated on emerging trends in educational technology, is highly valued.

The ideal candidate should also possess inquisitiveness and the ability to stay abreast of educational technology updates and trends. If you're passionate about education, possess these skills, and thrive in a dynamic, progressive environment, we encourage you to apply and become a vital part of our innovative eCampus team.

Position Description
Under general supervision, provides instructional technology support for distance education (currently housed under eCampus) programs and services. The Instructional Technology Coordinator is responsible for facilitating, organizing, and coordinating instructional technology activities and support related to instructional professional development, assessment, communication, technical and logistical support. The Instructional Technology Coordinator serves as a primary contact for faculty, staff and students regarding eCampus programs and services. The e-Campus Instructional Technology Coordinator plays a primary role in record keeping, budget tracking, and cross department coordination.

This position is remote optional, however, employees are expected to be on campus for pre-scheduled meetings and college-wide events unless the employee is on leave (sick, vacation, FMLA, etc.).

Duties and Responsibilities

Provide logistical support for training and professional development events, including calendaring, registration, attendance, attendee completion, and assessment.

Provide training for faculty and staff to effectively use and integrate instructional technology that supports student success.

Coordinate and facilitate student Canvas information sessions prior to Fall and Spring semester starts.

Collate registration, attendance records, and survey data for use in program review, strategic plan updates, and eCampus goals.

Participate in the development of the annual budget; analyze and review budgetary and financial data; control and authorize expenditures in accordance with established limitations.

Follow-up on late shipments and service performances and resolve invoice/payment discrepancies with contractors and accounting personnel for eCampus and the College.

Maintain up-to-date records for professional development attendance, including minimum qualifications, subsequent qualifications and individual faculty addenda reporting.

Establish and develop processes for handling support requests to ensure that requests are addressed in a timely fashion.

Develop and facilitate assessments that measure impact of technology learning support, and recommends change when appropriate.

Support the local course shell review process including, stipends, tracking, design and implementation feedback, planning and achievement of the benchmarks.

Develop and distribute regular communication to faculty and staff surrounding instructional technology and best practices.

Oversee the development and updating content on the eCampus website.

Contribute to the design and development of a repository of information on best practices for teaching and learning online, including universal design concepts and accessibility to be housed in the Learning Management System (LMS) or website.

Provide technical and troubleshooting support for various instructional technology.

Demonstrates sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of the Colleges' students, faculty, staff and community.

Effectively engage and support historically disproportionately impacted groups by addressing issues of equity and improving culturally responsive service-oriented practices.

Perform other related duties as assigned.

Knowledge Of

• Database and project management software.
• Canvas or similar learning management system.
• Video conferencing software.
• General office software and equipment.
• Budget preparation, monitoring, and reporting.
• Interpersonal skills using tact, patience, and courtesy.
• Effective project management.

Skill To

• Present workshops and information sessions.
• Take, transcribe, distribute, and archive meeting minutes.
• Schedule, facilitate and retrieve reports using video conferencing software.
• Plan, organize and meet schedules and timelines.
• Effectively manage projects.

Ability To

• Coordinate budgets and financials.
• Prepare a variety of reports, records, and files related to assigned activities.
• Work independently.
• Work effectively with faculty and staff who have a variety of technological skill levels.
• Organize.
• Coordinate and lead.
• Collect, analyze, and interpret data.
• Communicate effectively, both orally and in writing.
• Give and follow oral and written directions.
• Maintain cooperative working relationships.
• Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty, and staff.

Minimum Qualifications
A Bachelor's degree
OR
four (4) years experience in related field.
AND
Must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices.

Other Requirements
Flexible working schedule (during Learning College Week as well as Summer Session) to meet the needs of faculty and students working during the evenings and weekends.

Desirable Qualifications
Coursework in instructional design, instructional technology, digital arts, or related field, and two (2) years experience with accessibility compliance techniques and testing tools in creation and repairing of documents.

Required Application Materials: The below items must be uploaded as attachments for your application to be complete and considered

Resume/Curriculum Vitae.

A cover letter addressing the listed desirable qualifications and personal/professional qualities.

A list of three (3) professional references including name, position, organization, phone number, email, and relationship to the applicant.

Response to the following question: What does it mean to have a commitment to diversity, and how would you apply this commitment as your conduct your responsibilities in this position?

Foreign Transcripts
Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline. Here is a list of approved foreign degree evaluations services: http://www.ohlone.edu/org/hr/forms/docs/evaluationofforeigndegrees.pdf

District Statement
Founded in 1967, Ohlone College is named in honor of the early Ohlone People who inhabited the San Francisco Bay Area. Ohlone College is committed to providing a high-quality education to serve our diverse population of over 15,000 students per year. Ohlone College is nationally recognized for our Deaf Studies and Interpreter Preparation programs, and is widely known for our nursing, health sciences, liberal arts, biomedical science, and smart manufacturing programs. As a learning community, we embrace and champion inclusivity, integrity, student expression, global citizenship, and continuous improvement.

Ohlone College is one of the top-ranked community colleges in California, serving the cities of Fremont, Newark, and Union City. Our campuses in Fremont and Newark are centrally located in the East Bay between San Francisco, Oakland, and San Jose. This region is known as a hub of innovation and economic activity, and home to some of the most advanced manufacturing, biomedical research, and clean energy companies in California, including Tesla, Meta, Seagate, and Lam Research.

The main campus in Fremont is located near Interstate 680 at the base of Mission Peak, just south of the historic Mission San Jose, and is the primary gateway to year-round hiking, biking, and hang gliding in the Mission Peak Regional Preserve. The Newark Center for Health Sciences and Technology is located near Interstate 880 in a hub of new residential and commercial development. The two campuses are connected by shuttle to each other and the Warm Springs BART station, which offers convenient access to public transit throughout the Bay Area.

Vision Statement
Ohlone College will be known for inclusiveness, innovation, integrity, engagement, and exceptional student success.

Mission Statement
Ohlone College offers high quality educational and career pathways and personal enrichment courses to serve the diverse needs of all students and the community. Ohlone provides excellent instruction and support services, awards associate degrees and certificates, and promotes university transfer in an inclusive, equitable, and multicultural environment where student learning and achievement are paramount. Ohlone fosters innovation, encourages student expression, and promotes ethical behavior and global citizenship.

EEO Statement
The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants. If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.

Conditions of Employment
Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts, proof of freedom from tuberculosis. In addition, you will be required to provide identification and employment eligibility as outlined in the federal "Immigration Reform & Control Act of 1986." Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance. Employees must be California residents on their date of hire and for the duration of their employment with Ohlone Community College District.

Immigration Reform & Control Act of 1986
Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal Immigration Reform & Control Act of 1986.

*The District reserves the right to modify, rescind, or re-advertise this recruitment at any time*
Ohlone Community College District offers a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. Below is a list of some of our offerings:

Medical, dental, vision, and life insurances.

Participation in the Public Employees' Retirement System (PERS) and the California State Teachers' Retirement System (STRS).

Contribution to O.A.S.D.I. (Social Security) for PERS employees.

Paid vacation.

Paid sick leave.

Paid holidays and district-paid floating personal days.

Summer 4/10 schedule.

Longevity pay increase based on years of service.

IRS Section 125 Flexible Medical Spending Plan.

Employee Assistance Program.

Long Term Disability.

457 Deferred Compensation Plan (employee contributes).

403(b) Tax Shelter Annuity Plan (employee contributes).

Enrollment fee waiver program.

Part-time employees with positions less than 100% will receive benefits on a pro-rated basis.

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I understand that all requested materials have been uploaded as attachments and are required for a complete application. This includes: 1.) Resume; 2.) A cover letter addressing the listed desirable qualifications, personal and professional qualities;3.) A list of three (3) professional references including name, position, organization, phone number, email, and relationship to the applicant; 4.) Response to the following question: What does it mean to have a commitment to diversity, and how would you apply this commitment as you conduct your responsibilities in this position?

• Yes
• No

Required Question