Assistant Department Director, Administrative Operations

General Statement of Duties

Closing Date: This position closes on Monday, April 28, 2025.

Oversight and management of multiple department-specific support areas including but not limited to financial operations to include fiscal forecasting for operating and CIP budgets, complex reimbursement programs, revenue streams, technology support, quality control, audits, facilities management, asset management, logistics, procurements, various personnel functions, administrative support, fiscal and miscellaneous reporting, miscellaneous compliance efforts, customer support services, various special projects, etc., all functions that are common to all the department's core operations and collectively serve as resources supporting the department's core operations; performs other duties as assigned

Essential Duties

The Henrico County Public Library (HCPL) seeks an Assistant Department Director, Administrative Operations. This position oversees and manages HCPL Administrative Operations and resources supporting the library department's core operations.

Responsibilities include:

• Excellent knowledge of government budget and accounting policies, practices and mandates; understanding of the operational divisions and business units within the library department.
• Sound critical thinking and analysis skills to identify challenges, opportunities and impact of options, policies and decisions on operations, compliance mandates, and programs and services of the department.
• Sound understanding of the library's role within the context of the larger role in Henrico County Government and the community.
• Leads financial operations and business office, fiscal reporting and compliance efforts, fiscal forecasting for operating and CIP budgets, reimbursement programs (e.g. FCC ERate telecommunications discounts program), procurements, asset management, audits and grant funding.
• Oversight of revenue streams, accounting, customer payments and collections, bankruptcy proceedings and State Set-off Debt programs, payroll, time-reporting, and personnel transactions.
• This position leads the annual Bibliostat data collection and financial report submitted to the State Library and Federal Government.
• Provides and ensures effective supervision of the assigned staff including selection, scheduling, priorities, training, coaching, mentoring, providing feedback, disciplinary actions and providing development opportunities.
• Ensures all department-specific support areas function efficiently to meet the collective needs of the department's core operations, programs, services, etc.
• Oversees library technology support and complex Library Information Technology Division with ten staff members and with over 1000 computers and over 2500 networked devices for both staff and public computing, and multiple unique library applications and software.
• Responsible for the facility maintenance funds of the library and plans and coordinates building and furniture and fixture repairs and improvements for our ten building sites. Serves as the liaison for General Services.
• Serves as a member of Library's senior management team in developing and implementing overall strategy (mission, vision, goals) and in communicating throughout the Department.
• Collaborates effectively on the development and revision of department-specific policies and procedures to ensure that policies are current, consistent and aligned with the County's needs, strategic goals and all applicable regulatory mandates.
• Collaborates with Purchasing staff on developing specs for procurements, bid review and selection.
• Routinely uses sound computer skills and proficiency with typical business software, proprietary software and applications, office equipment, and other technologies and peripherals to complete assigned tasks.
• Develops and maintains sound working relationships with all levels of department staff, County officials and various external stakeholders; consistently utilizes excellent collaborative skills, works well independently, and when leading and serving as part of a team.
• Verbal and written communications, including those for complex information and processes, are clear, accurate and in easy-to-understand language for target audience; provides effective supervision of assigned staff (professional, paraprofessional, technical, clerical, etc.).
• Fosters and maintains high morale and engagement; excellent customer service skills with the demonstrated ability to interact patiently, respectfully and with tact and courtesy with all levels of stakeholders; politically astute.
• Department specific. Serves as an advisor to senior management staff on fiscal and other matters related to any of the support areas under this position classification's oversight.
• Manages all aspects of multiple department-specific support functional areas; manages first level and mid-level supervisory staff with direct primary responsibility for a department-specific functional area's process, products and staff.
• Typically works in an office setting. May perform duties in other locations and conditions as assigned.
• Visual and hearing acuity sufficient to recognize engage in effective job-related management activities and collaborations. Physical ability sufficient to perform assigned duties in various duty-related locations as needed.

Minimum Qualifications

Four (4) year degree in Finance, Accounting, or other relevant degree; and ten (10) years of relevant experience, including complex fiscal and budgeting duties, supervising, and working with senior management teams, government officials and regulatory entities; OR, any equivalent combination of experience and training which provides the necessary knowledge, skills, and abilities.

Additional Information

May require a valid driver's license to perform assigned duties at various locations.

May be required to travel, work a flexible or on-call schedule, serve as essential personnel, or staff the EOC as needed.

A criminal history record check and fingerprinting is conducted on all persons conditionally offered employment, including a conditional offer of initial employment, or a conditional offer to promote, demote, or laterally transfer an employee.

The starting salary for this position will be at the lower end of the pay scale.

How To Apply

Closing Date: This position closes on Monday, April 28, 2025.

You apply for positions with Henrico County general government through our on-line applicant system, which is available 24-hours a day, 7-days a week with an Internet connection. Please access our job site portal though https://henrico.gov/services/jobs or click on the Jobs link in the upper right-hand corner of our main County page at https://henrico.gov.

Minimum Salary 122058

Maximum Salary 224532

Currency USD

Main Organization General Government

General Government

Employment Status Permanent Fulltime

Permanent Full-time

Amount of Travel

Work At Home