Director of Budget and Business Operations - Central

Seattle Central College is looking to hire a Director of Budget and Business Operations in Budget and Financial Forecasting.

Salary Range for this position is $110,478 to $152,563 annually (depending on experience).

Opportunity is open until filled, first review of materials will begin May 5, 2025.

Position Summary

Under the supervision of the Executive Director of Budget and Financial Forecasting, the Director of Business Operations serves as the campus budget director, responsible for the development, implementation, and fiscal oversight of the campus operating and non-operating budgets, and in addition, overseas daily operation of the campus business office and business services to students, all campus functional areas, and the public. The position works collaboratively with other areas to improve systems, processes and customer service. The position reports under a matrix structure, with primary reporting responsibility to the Executive Director of Budget and Financial Forecasting, and secondary reporting responsibility to the President of the College or Vice Chancellor or their designee.

This position supervises Exempt-unrepresented, Exempt-represented, Classified, Student, Work Study, and temporary employees.

This position is Full-time, working 40 hours per week, Monday through Friday, primarily 8:00 a.m. - 4:30 p.m.

This position is eligible for a hybrid schedule of both remote and on-site work, (a minimum of 60% on-site work is required and 40% remote is allowed within the State of Washington).

About Us

We are a district of three distinct colleges: North Seattle College, Seattle Central College, and South Seattle College and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.

Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.

As a Seattle Colleges employee, you will gain access to a great benefits package including:

• Competitive Pay Rates
• Promotional Opportunities
• Great Medical, Dental, and Retirement plans
• Paid Sick and Vacation Leave
• Transportation benefits
• Tuition Waivers
• PEBB Wellness Plan
• Washington State Employee Assistance Programs (EAP)

Seattle Colleges staff and faculty also enjoy professional development opportunities and enrichment experiences in areas of their choice, including committee, workgroup, and affinity group opportunities.

Application Procedures:

• Attached current Resume
• Attached cover letter addressing how your background intersects with the job

Required application materials must be completed and submitted online

Notice to Applicants:
Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually.

Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas.

What you will be working on:

• Direct the operations of the campus business office to efficiently process transactions, meet compliance requirements, serve students and provide timely, accurate financial information to management.
• Direct and manage the comprehensive fiscal oversight of the campus operating budget and its annual activity in local/auxiliary funds.
• Analyze revenue and expenditure activity across all campus programs and accounting funds (appropriated, local revenue, auxiliary, and fiduciary funds) against budget; communicate variances and implications to the President, President's Cabinet, and the campus community. Ensure that the utilization of the college's annual state appropriation is maximized. Analyze and model campus, program, and initiative finances to support operational and strategic decision-making by the President and the President's Cabinet. Identify options to meet fiscal requirements and/or solve issues that arise.
• Manage the annual budget development process (including implementation of legislatively mandated budget reductions). Manage all analytical, procedural, and technical aspects of the campus annual budget development process (inclusive of all state, local, and fiduciary accounting funds) and budget implementation, including direct training of, and assistance to, all budget administrators and departments.
• Review and approve financial transactions to ensure that they are coded correctly and that budget authorities are not exceeded. Consult with requestors as required to resolve issues through training and/or budget revisions).
• Oversee the quarterly auto-contract process for all state funded Adjunct Faculty assignments, authorized signatory on all completed contracts.
• Manage business office Purchase Cards.
• Monitor and enforce compliance with established internal control processes and procedures. Monitor and report internal control and compliance risks to the Controller for mitigation.
• Support the audit process by providing data as requested and assisting the Controller in responding to auditor questions.
• Direct and manage the campus engagement in collections activity on delinquent student accounts. Work collaboratively with District Accounting, AARC, Financial Aid, and the Cashier's Office to determine and approve appropriate action on these accounts. Conduct analysis, problem solve, and make final fiscal-related decisions; or, recommend course of action to the EVP of Instruction, Finance, and Planning, depending upon complexity of circumstances and issues to be addressed.
• Communicate and coordinate with Seattle Colleges Foundation staff to ensure that campus programs have timely access to the funds that are available to them through the Foundation. For financial aid provided through the Foundation, reconcile budgets, complete reimbursements on a quarterly basis. Setup Foundation related budgets in ctcLink and provide information as needed to the Foundation finance staff for reporting purposes.
• Actively participate as a finance team member in the development and improvement of district-wide fiscal policy, processes and procedures to improve efficiency, reduce risk and improve customer service.
• Oversee training, supervision, evaluation, development, and performance management of business office staff in compliance with District/ campus policies and applicable collective bargaining agreements.
• Effectively manage direct reports by coaching, counseling, and observing performance and offering developmental support. Encourages employee development by communicating job expectations and planning, monitoring and appraising job results. Assists with employee career development as appropriate. Initiates, documents, and implements disciplinary actions as needed.
• Onboard new Business Office employees. Provides technical support and assistance to staff and is responsible for ensuring that individual employees receive required training and that a record of employee training is maintained.
• Conduct performance evaluations to guide the development of employees, provides a record of performance and ensures consistent evaluations and regular feedback.
• Onboard budget managers and support staff as appropriate to familiarize them with their fiscal responsibilities and resources, provide training as appropriate using District developed training resources.
• Serve as a member and/or chairperson of campus committees as required.
• Maintain the highest standards of professional and ethical conduct.
• Represent Seattle Colleges on the statewide Budget, Accounting and Reporting (BAR) committee.
• Responds to Help Desk tickets as assigned.

This description is not intended to cover every aspect of this job, we are a team that works together to meet the needs of those we serve, and every member of the team is expected to contribute, even beyond the specific responsibilities listed in this posting.

What you bring as a candidate: (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)

• Bachelor's degree with major study in accounting, finance, or business administration or related field with a minimum of 15 credits of accounting.
• One or more years of experience in a supervisory/team leadership role
• Demonstrated ability setting goals and standards consistent with high internal and external customer satisfaction
• Demonstrated knowledge of principles and procedures of governmental accounting; internal auditing principles, procedures and practices; financial records and reports; recognized methods used in effecting internal control; and methods of accounting systems design.
• Experience in the use of complex computerized budget/accounting systems
• Advanced knowledge of Microsoft Excel, experience with writing SQL or other queries and/or similar analytical tools
• Ability to interpret, apply, and effectively communicate in-depth understanding of federal, state, and local government laws, regulations, policies, and procedures across functional areas
• Demonstrated ability to manage projects and processes
• Demonstrated ability to help managers who have a limited background in finance to master the basic financial competencies required to fulfill their duties.
• Demonstrated ability to work in a team environment, incorporating complex systems, and multiple time-sensitive demands
• Demonstrated ability to empower people to do their best work, including demonstrated effective coaching skills
• Demonstrated ability to work directly and collaboratively with faculty, staff, and students in a higher education or similar setting
• Demonstrated evidence of effective written and verbal communication and presentation skills
• Demonstrated ability to communicate and work respectfully and effectively with people from diverse racial, ethnic, religious, linguistic, gender, age, sexual orientation, and socio- economic backgrounds, and with diverse physical and learning abilities

Physical Demands and Disability Accommodation

Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact Human Resources .

OFFICE SETTING:

Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:

• Ability to operate office equipment, receive and interpret data, and prepare various materials
• Ability to exchange information with supervisor, lead, co-workers, and students
• Ability to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion
• Work is performed primarily in office settings with frequent interruptions and encounters noises typical of these settings

Notice of Non-Discrimination Statement

Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodation will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of "bullying" behaviors, including "cyberbullying."

Inquiries regarding compliance and/or grievance procedures may be directed to the Director of Legal Compliance .

Background Check Statement

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB 2327 as required.