Finance and RFP Administrator
Apply NowCompany: Metropolitan Council
Location: Saint Paul, MN 55106
Description:
Salary : $85,987.20 - $139,526.40 Annually
Location : 390 Robert St. N St. Paul, MN
Job Type: Full-Time
Job Number: 2024-00537
Division: Metropolitan Transportation Services
Opening Date: 04/15/2025
Closing Date: 4/28/2025 11:59 PM Central
WHO WE ARE
This position is eligible for a hybrid (both remote and onsite) telework arrangement. Candidate's permanent residence must be in Minnesota or Wisconsin.
We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services.
We are committed to supporting a diverse workforce that reflects the communities we serve.
Metropolitan Transportation Services (MTS) provides public transit service through contracts or partnerships with counties to deliver six major programs: Metro Mobility/ADA, Transit Link dial-a-ride, Metro Move, Metro micro, contracted regular-route bus service, and Metro Vanpool. MTS also conducts planning for the regional transportation system that includes highways, transit, aviation, freight, and bicycle and pedestrian connections. The Metropolitan Council is the region's federally designated Metropolitan Planning Organization.
How your work would contribute to our organization and the Twin Cities region:
The Finance and RFP Administrator is responsible for managing the Request for Proposal (RFP) process to ensure continuity, timeliness and accuracy in selecting and contracting Contracted Services providers. This position is also responsible for ensuring accurate and timely payment for existing contracts with providers. The Finance and RFP Administrator will act as a resource for financial reporting and tracking to support department financial planning and budgetary requirements.
What you would do in this job
What education and experience are required for this job (minimum qualifications)
Any of the following combinations of completed education (in business administration, accounting, finance or related area) and experience in contract or program management, procurement or financial reporting:
What you can expect from us:
Additional information
Union/Grade: AFSCME / Grade H
FLSA Status: Exempt
Safety Sensitive: No
What your work environment would be:
You would perform your work in a standard office setting. Work may sometimes require travel between your primary work site and other sites.
What steps the recruitment process involves:We review your minimum qualifications. We rate your education and experience. We conduct a structured panel interview. We conduct a selection interview.
Once you have successfully completed the steps above, then:
If you are new to the Metropolitan Council, you must pass a background check which verifies education, employment, and criminal history. A driving record check and/or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.
If you are already an employee of the Metropolitan Council, you must pass a criminal background check if the job you're applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards. A driving record check and/or physical may be conducted if applicable to the position.
IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration.
The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply.
If you have a disability that requires accommodation during the selection process, please email HR-OCCHealth@metc.state.mn.us.
We believe our employees are a key to our agency's success! In order to attract and retain high quality employees, the Council provides a highly competitive benefits package both in choice and coverage levels. Some highlights about our benefits are listed below:
01
Applicant Instructions: It is important that your application shows all relevant education and experience you possess. The supplemental questions listed below are to further evaluate your education and experience and to determine your eligibility for this position. Answer each question completely, and please do not type "see resume" otherwise your application will be considered incomplete, and you will not receive further consideration for this position. The experience you indicate in your responses should also be consistent with the Work History section of this application. If you attach a resume and/or cover letter to your application, it will be reviewed at the education and experience review step.I have read and understand the above instructions regarding my application and supplemental questions.
02
How did you first hear about this job opening?
03
If you selected 'Other', please describe where you first heard about this job. if you selected 'Employee Referral' please enter the employee's first and last name, ID number (if known), and job title.Type N/A if not applicable.
04
Please select the option that best indicates your completed education and experience level.
05
Please select the areas below with which you have work experience (select all that apply).
06
Please describe your experience in all areas selected in question #5. Include duties performed, where the experience took place, and the duration. If this does not apply, indicate 'N/A.'
07
Please select the areas below with which you have work experience (select all that apply).
08
If you indicated in question #7 that you have experience with PeopleSoft financial software, please describe your experience. Include duties performed, where the experience took place, and the duration. If this does not apply, indicate 'N/A.'
09
If you indicated in question #7 that you have experience with service contracts, please describe your experience. Include duties performed, where the experience took place, and the duration. If this does not apply, indicate 'N/A.'
10
If you indicated in question #7 that you have experience or familiarity with public transit terminology, please describe your experience. Include duties performed, where the experience took place, and the duration. If this does not apply, indicate 'N/A.'
11
If you indicated in question #7 that you have project management skills, please describe your experience. Include duties performed, where the experience took place, and the duration. If this does not apply, indicate 'N/A.'
12
The Metropolitan Council values a workplace that is as diverse as the people we serve. Please describe your experience working and collaborating in a diverse, multicultural, and inclusive environment. If this does not apply, indicate 'N/A.'
Required Question
Location : 390 Robert St. N St. Paul, MN
Job Type: Full-Time
Job Number: 2024-00537
Division: Metropolitan Transportation Services
Opening Date: 04/15/2025
Closing Date: 4/28/2025 11:59 PM Central
WHO WE ARE
This position is eligible for a hybrid (both remote and onsite) telework arrangement. Candidate's permanent residence must be in Minnesota or Wisconsin.
We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services.
We are committed to supporting a diverse workforce that reflects the communities we serve.
Metropolitan Transportation Services (MTS) provides public transit service through contracts or partnerships with counties to deliver six major programs: Metro Mobility/ADA, Transit Link dial-a-ride, Metro Move, Metro micro, contracted regular-route bus service, and Metro Vanpool. MTS also conducts planning for the regional transportation system that includes highways, transit, aviation, freight, and bicycle and pedestrian connections. The Metropolitan Council is the region's federally designated Metropolitan Planning Organization.
How your work would contribute to our organization and the Twin Cities region:
The Finance and RFP Administrator is responsible for managing the Request for Proposal (RFP) process to ensure continuity, timeliness and accuracy in selecting and contracting Contracted Services providers. This position is also responsible for ensuring accurate and timely payment for existing contracts with providers. The Finance and RFP Administrator will act as a resource for financial reporting and tracking to support department financial planning and budgetary requirements.
What you would do in this job
- Develop and manage a consistent Request for Proposal (RFP) process for finding, developing and contracting with Suppliers for contracted transit services.
- Create procedures for RFP development.
- Coordinate evaluation panel selection and training. Create and document proposal evaluation criteria and organize and facilitate proposal evaluation meetings. Coordinate responses for prospective bidders/proposers on bid documents.
- Create financial reports to summarize activities and analyze them against program goals and requirements. Document activities, monitor performance and ensure compliance with Council plans.
- Provide financial data using systems and reports for the operating budget based on Council policy and contractual language.
- Create ad hoc customized reports.
- Review and process invoices and payments for contracted suppliers.
- Inspect reporting for compliance with the contract.
- Process requests for payment utilizing procurement software ensuring payments are completed in compliance with the terms of the contract.
- Review and audit reports and contractor data for accuracy and completeness.
- Serve as the main contact for managing purchases and procurements, supporting the department's hardgoods and service requirements. Receive and enter purchase orders, create forms for hard goods, and create contract procurement process documents.
- Other related duties as assigned.
What education and experience are required for this job (minimum qualifications)
Any of the following combinations of completed education (in business administration, accounting, finance or related area) and experience in contract or program management, procurement or financial reporting:
- Bachelor's degree with four years of experience
- Associate degree with six years of experience
- High school diploma/GED with eight years of experience
- Experience with PeopleSoft financial software.
- Experience with service contracts.
- Experience or familiarity with public transit terminology.
- Project management skills.
- Experience working with diverse populations of internal and external customers.
- Knowledge of auditing standards and techniques; basic accounting principles and reporting requirements.
- Knowledge of contract preparation and administration.
- Knowledge of procurement principles and understanding of policies and procedures.
- Knowledge of financial fundamentals, including budget and spend reporting.
- Knowledge of financial and procurement reporting systems.
- Knowledge of financial analysis strategies and techniques.
- Proficiency in Microsoft Word, Excel, and PowerPoint.
- Ability to calculate figures and amounts such as discounts, interest and percentages. Ability to interpret and apply mathematics and statistical methods.
- Ability to read, analyze and interpret contracts and legal documents.
- Ability to create and run reports using reporting software.
- Ability to influence, instruct and negotiate with individuals to gain their understanding, cooperation and action.
- Ability to write reports, business correspondence and procedure manuals.
What you can expect from us:
- We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.
- We encourage our employees to develop their skills through on-site training and tuition reimbursement.
- We provide a competitive salary, excellent benefits and a good work/life balance.
Additional information
Union/Grade: AFSCME / Grade H
FLSA Status: Exempt
Safety Sensitive: No
What your work environment would be:
You would perform your work in a standard office setting. Work may sometimes require travel between your primary work site and other sites.
What steps the recruitment process involves:
Once you have successfully completed the steps above, then:
If you are new to the Metropolitan Council, you must pass a background check which verifies education, employment, and criminal history. A driving record check and/or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.
If you are already an employee of the Metropolitan Council, you must pass a criminal background check if the job you're applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards. A driving record check and/or physical may be conducted if applicable to the position.
IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration.
The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply.
If you have a disability that requires accommodation during the selection process, please email HR-OCCHealth@metc.state.mn.us.
We believe our employees are a key to our agency's success! In order to attract and retain high quality employees, the Council provides a highly competitive benefits package both in choice and coverage levels. Some highlights about our benefits are listed below:
- Guaranteed monthly retirement income through Minnesota State Retirement System pension fund
- Opportunity to save additional funds for retirement on a tax-deferred basis through a voluntary deferred compensation (457) plan
- Two or more medical plans from which to choose, with employer contribution towards premiums over 80%
- Dental insurance, life insurance and vision insurance
- Well@Work clinic
- bus/rail pass valued at over $1200 per year
- parking at many job locations
- fitness centers at many job locations
- Employee Assistance Program
- extensive health and wellness programs and resources
01
Applicant Instructions: It is important that your application shows all relevant education and experience you possess. The supplemental questions listed below are to further evaluate your education and experience and to determine your eligibility for this position. Answer each question completely, and please do not type "see resume" otherwise your application will be considered incomplete, and you will not receive further consideration for this position. The experience you indicate in your responses should also be consistent with the Work History section of this application. If you attach a resume and/or cover letter to your application, it will be reviewed at the education and experience review step.I have read and understand the above instructions regarding my application and supplemental questions.
- Yes
- No
02
How did you first hear about this job opening?
- CareerForce Center
- Community Event/Organization
- Employee Referral
- Glassdoor
- Indeed
- Job Fair
- Metro Transit Bus Advertisement
- Website: governmentjobs.com
- Website: metrocouncil.org
- Website: metrotransit.org
- Website: minnesotajobnetwork.com
- Other
03
If you selected 'Other', please describe where you first heard about this job. if you selected 'Employee Referral' please enter the employee's first and last name, ID number (if known), and job title.Type N/A if not applicable.
04
Please select the option that best indicates your completed education and experience level.
- Bachelor's degree or higher in business administration, accounting, finance or related area AND at least four years of experience in contract or program management, procurement or financial reporting.
- Associate degree in business administration, accounting, finance or related area AND at least six years of experience in contract or program management, procurement or financial reporting.
- High school diploma/GED AND at least eight years of experience in contract or program management, procurement or financial reporting.
- Some education in business administration, accounting, finance or related area AND/OR some experience in contract or program management, procurement or financial reporting, but less than the options above.
- None of the above.
05
Please select the areas below with which you have work experience (select all that apply).
- RFP development or contract management
- Program management
- Procurement
- Financial Reporting
06
Please describe your experience in all areas selected in question #5. Include duties performed, where the experience took place, and the duration. If this does not apply, indicate 'N/A.'
07
Please select the areas below with which you have work experience (select all that apply).
- Experience with PeopleSoft financial software
- Experience with service contracts
- Experience or familiarity with public transit terminology
- Project management skills
08
If you indicated in question #7 that you have experience with PeopleSoft financial software, please describe your experience. Include duties performed, where the experience took place, and the duration. If this does not apply, indicate 'N/A.'
09
If you indicated in question #7 that you have experience with service contracts, please describe your experience. Include duties performed, where the experience took place, and the duration. If this does not apply, indicate 'N/A.'
10
If you indicated in question #7 that you have experience or familiarity with public transit terminology, please describe your experience. Include duties performed, where the experience took place, and the duration. If this does not apply, indicate 'N/A.'
11
If you indicated in question #7 that you have project management skills, please describe your experience. Include duties performed, where the experience took place, and the duration. If this does not apply, indicate 'N/A.'
12
The Metropolitan Council values a workplace that is as diverse as the people we serve. Please describe your experience working and collaborating in a diverse, multicultural, and inclusive environment. If this does not apply, indicate 'N/A.'
Required Question