Procurement Administrator
Apply NowCompany: Seminole County, FL
Location: Sanford, FL 32771
Description:
Salary : $70,272.82 - $112,436.51 Annually
Location : 1101 E. First Street Sanford, FL
Job Type: Full Time Employment
Job Number: 2025-03513/7925
Department: ISI RM Purchasing and Contracts
Opening Date: 04/15/2025
Closing Date: 5/6/2025 11:59 PM Eastern
Description
Exercises the procurement authority delegated to the position by the Board of County Commissioners (BOCC) through the Seminole County Administrative Code and County Managers Policies. Supervises a procurement section., Responsible for the centralized procurement of all services, goods, and construction, required by the County. Provide efficient customer service in the procurement of these goods and services at the best value.
**Salary will be determined depending on qualifications of candidates who exceed the minimum requirements as outlined within the job description.
**Additional compensation based on licensure.
Essential Functions
Note: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.
Directs and coordinates the activities of the Procurement Section assigned, including the management of requisitions, workload and the issuance of Agreements, Purchase Orders, Work Orders, Amendments and Change Orders to ensure financial, legal and procurement policies and regulations are met.
Develops procurement strategies to meet priorities, deadlines, and goals. Evaluates requirements for scope of work, schedules, standardization, liability and legal consideration. Assist in pricing and negotiation strategies. Conduct market research, price and cost analysis.
If assigned, responsible for the County's fixed asset program and the Purchasing Card Program. Directs and coordinates the activities of the inventory of fixed assets, the tagging and capturing of this data, and the surplus of these assets in a centralized database for accountability. Performs as the Purchasing Card Administrator to monitor and provide guidance in the operation of the Purchasing Card Program.
Assists the Purchasing and Contracts Manager to ensure that daily operations are in compliance with all policies and procedures in accordance with local, State and Federal rules and regulations. The Administrator keeps the Manager informed of progress, potentially controversial issues or special interest issues, or matters which affect policy. Assists the Purchasing and Contracts Manager in the documentation and provides support for any legal action, protest or suspension/debarment action.
Supervises Procurement Analysts and Property Administrator, and communicates with the BOCC, Board, County Manager's Office, Department Directors, and the vendor community.
Assists in the development and writing of procurement policies and procedures, including implementation of procurement functions in the County-wide financial management system (JD Edwards/Oracle). Conduct County-wide procurement training. Develop and review BOCC agenda items.
Performs duties and functions professionally with the highest ethical standards.
Pursuant to Florida Statutes, Chapter 112, must annually file "Form 1 Limit Financial Disclosure" in the county of their residence.
Must adhere to rules and regulations regarding documentations, disposal of assets, public records law, government regulations, safety, health, the environment, anti-trust issues and bribery, as well as Florida Statutes, CCNA provisions, non-disclosure information, trade secrets and trademarks.
Serve as backup for the Purchasing and Contracts Division Manager in their absence.
Additional Duties:
Performs other duties as assigned or as may be necessary.
In the event of an emergency, all employees are considered essential personnel and may be required to perform alternate duties.
Minimum Qualifications
Completion of bachelor's degree, preferably in business, public administration, accounting, or a closely related field. Seven (7) years related public procurement experience.
Certified Public Purchasing Officer (CPPO), Certified Professional Public Buyer (CPPB), Certified Professional Contracts Manager (CPCM) or Certified Purchasing Manager (C.P.M.) within one year of appointment.
A comparable amount of education, training, or experience may be substituted for the minimum qualifications.
Additional Requirements
Knowledge of legal terminology, procurement methods, contract requirements, governmental budgetary policies and procedures, negotiation process, governmental procurement laws and regulations, general procedures and practices of purchasing goods and services, as well as Federal, State, and local, and EEO regulations, guidelines, and stipulations as they apply to soliciting and evaluation of procurements.
Knowledge of a variety of contract types and regulatory requirements pertinent to diverse construction projects such as design-bid-build, construction manager at risk, A+B method, and design-build.
Knowledge of contracting for professional services as required by the Consultant's Competitive Negotiation Act (CCNA), to include truth-in-negotiation certification, labor rates, burdened labor rates, allowable and allocable costs, overhead rates, and G&A rates. Must be able to conduct a detailed analysis of the cost proposed for professional services to determine the fees are fair, competitive and reasonable.
Ability to assist in Best Value decisions process and technical evaluations.
Ability to communicate effectively, both orally and in writing with internal and external stakeholders.
Must have to ability to work independently in a dynamic environment that requires multi-tasking and responsiveness to changing priorities.
Must possess the ability to perform professional-level work dealing with data, people, and technology that relates to administrative, technical, scientific, engineering, accounting, legal, or managerial skills.
Knowledge of Microsoft Office Professional software. Knowledge of JDE/Oracle software is desired.
Ability to operate small office equipment, including copy machines or multi-line telephone systems, computers for data entry, word processing, and/or accounting purposes.
Must possess the ability to create and guide implementation of capital improvement plans or programs, create plans for and guide implementation of major construction projects, and create plans for and guide implementation of new technology systems.
Must possess and maintain a valid Florida Driver's License.
All employees must attend Seminole County Required Trainings.
Department Specific trainings per position may be required.
County-paid benefits for employees
Competitive Wages: Our compensation system includes competitive hiring salaries.
Paid Time Off: New full-time employees accrue 20 days per year of Paid Time Off (16 days for 24-hour shift personnel). New part-time employees accrue 83 hours per year of Paid Time Off. Accrual rates increase with service time.
Paid Holidays: We observe 12 paid holidays which includes an employee birthday holiday and a floating Work/Life Day.
Bereavement Leave: Employees may receive up to one week paid leave per fiscal year for absence due to the death of an immediate family member.
Florida Retirement System: All employees in regularly established positions are automatically covered from the first day of employment. Seminole County makes contribution on behalf of the employee and the employee is also required to make a 3% contribution.
Employees Assistance Program: Our EAP provider can help employees and their families with issues such as personal/family matters, financial debt counseling, substance abuse, etc.
Training and Development Program: The Employee Learning Center provides training opportunities for employees which promote performance, enhance employees' work life experiences, and support the organization.
Employee Awards and Recognition: A program to reward outstanding performance and enhance service to the citizens of Seminole County.
Wellness Center: Includes exercise equipment, resource library, and educational programs.
Health Insurance:Health Insurance is effective the first of the month after completing 30 calendar days of employment. Seminole County offers a Point of Service (POS) plan. Dependent coverage is also available, the cost is split between the employee and employer. This benefit is not extended to part-time employees.
Life Insurance: Life and Accidental Death & Dismemberment Insurance for employees, equal to one times annual salary. Not extended to part-time employees.
Long-Term Disability: Provides 60% of salary after 6 months of disability. Not extended to part-time employees.
Optional benefits (employee-paid) for full-time employees:
Deferred Compensation Plan (457): Employees may choose to have pre-tax payroll deductions made for deposit into this savings plan up to an IRS-established maximum.
Dental Insurance: A choice of 3 plans is available for employees and dependents at employee expense.
Additional Life Insurance: At employee expense, additional life insurance up to five times annual salary; dependent coverage also available.
Short-Term Disability Insurance: 60% of salary for the first six months of disability at employee expense.
Cancer and Specified Disease: Pays a benefit directly to the employee if being treated for this disease.
Flexible Spending Account: Apre-tax account for childcare and un-reimbursed medical expenses.
Pre-Tax Payroll Deductions: Under Section 125 of the IRS Code, certain payroll deductions for insurance coverage may be taken out prior to income being taxed.
Location : 1101 E. First Street Sanford, FL
Job Type: Full Time Employment
Job Number: 2025-03513/7925
Department: ISI RM Purchasing and Contracts
Opening Date: 04/15/2025
Closing Date: 5/6/2025 11:59 PM Eastern
Description
Exercises the procurement authority delegated to the position by the Board of County Commissioners (BOCC) through the Seminole County Administrative Code and County Managers Policies. Supervises a procurement section., Responsible for the centralized procurement of all services, goods, and construction, required by the County. Provide efficient customer service in the procurement of these goods and services at the best value.
**Salary will be determined depending on qualifications of candidates who exceed the minimum requirements as outlined within the job description.
**Additional compensation based on licensure.
Essential Functions
Note: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.
Directs and coordinates the activities of the Procurement Section assigned, including the management of requisitions, workload and the issuance of Agreements, Purchase Orders, Work Orders, Amendments and Change Orders to ensure financial, legal and procurement policies and regulations are met.
Develops procurement strategies to meet priorities, deadlines, and goals. Evaluates requirements for scope of work, schedules, standardization, liability and legal consideration. Assist in pricing and negotiation strategies. Conduct market research, price and cost analysis.
If assigned, responsible for the County's fixed asset program and the Purchasing Card Program. Directs and coordinates the activities of the inventory of fixed assets, the tagging and capturing of this data, and the surplus of these assets in a centralized database for accountability. Performs as the Purchasing Card Administrator to monitor and provide guidance in the operation of the Purchasing Card Program.
Assists the Purchasing and Contracts Manager to ensure that daily operations are in compliance with all policies and procedures in accordance with local, State and Federal rules and regulations. The Administrator keeps the Manager informed of progress, potentially controversial issues or special interest issues, or matters which affect policy. Assists the Purchasing and Contracts Manager in the documentation and provides support for any legal action, protest or suspension/debarment action.
Supervises Procurement Analysts and Property Administrator, and communicates with the BOCC, Board, County Manager's Office, Department Directors, and the vendor community.
Assists in the development and writing of procurement policies and procedures, including implementation of procurement functions in the County-wide financial management system (JD Edwards/Oracle). Conduct County-wide procurement training. Develop and review BOCC agenda items.
Performs duties and functions professionally with the highest ethical standards.
Pursuant to Florida Statutes, Chapter 112, must annually file "Form 1 Limit Financial Disclosure" in the county of their residence.
Must adhere to rules and regulations regarding documentations, disposal of assets, public records law, government regulations, safety, health, the environment, anti-trust issues and bribery, as well as Florida Statutes, CCNA provisions, non-disclosure information, trade secrets and trademarks.
Serve as backup for the Purchasing and Contracts Division Manager in their absence.
Additional Duties:
Performs other duties as assigned or as may be necessary.
In the event of an emergency, all employees are considered essential personnel and may be required to perform alternate duties.
Minimum Qualifications
Completion of bachelor's degree, preferably in business, public administration, accounting, or a closely related field. Seven (7) years related public procurement experience.
Certified Public Purchasing Officer (CPPO), Certified Professional Public Buyer (CPPB), Certified Professional Contracts Manager (CPCM) or Certified Purchasing Manager (C.P.M.) within one year of appointment.
A comparable amount of education, training, or experience may be substituted for the minimum qualifications.
Additional Requirements
Knowledge of legal terminology, procurement methods, contract requirements, governmental budgetary policies and procedures, negotiation process, governmental procurement laws and regulations, general procedures and practices of purchasing goods and services, as well as Federal, State, and local, and EEO regulations, guidelines, and stipulations as they apply to soliciting and evaluation of procurements.
Knowledge of a variety of contract types and regulatory requirements pertinent to diverse construction projects such as design-bid-build, construction manager at risk, A+B method, and design-build.
Knowledge of contracting for professional services as required by the Consultant's Competitive Negotiation Act (CCNA), to include truth-in-negotiation certification, labor rates, burdened labor rates, allowable and allocable costs, overhead rates, and G&A rates. Must be able to conduct a detailed analysis of the cost proposed for professional services to determine the fees are fair, competitive and reasonable.
Ability to assist in Best Value decisions process and technical evaluations.
Ability to communicate effectively, both orally and in writing with internal and external stakeholders.
Must have to ability to work independently in a dynamic environment that requires multi-tasking and responsiveness to changing priorities.
Must possess the ability to perform professional-level work dealing with data, people, and technology that relates to administrative, technical, scientific, engineering, accounting, legal, or managerial skills.
Knowledge of Microsoft Office Professional software. Knowledge of JDE/Oracle software is desired.
Ability to operate small office equipment, including copy machines or multi-line telephone systems, computers for data entry, word processing, and/or accounting purposes.
Must possess the ability to create and guide implementation of capital improvement plans or programs, create plans for and guide implementation of major construction projects, and create plans for and guide implementation of new technology systems.
Must possess and maintain a valid Florida Driver's License.
All employees must attend Seminole County Required Trainings.
Department Specific trainings per position may be required.
County-paid benefits for employees
Competitive Wages: Our compensation system includes competitive hiring salaries.
Paid Time Off: New full-time employees accrue 20 days per year of Paid Time Off (16 days for 24-hour shift personnel). New part-time employees accrue 83 hours per year of Paid Time Off. Accrual rates increase with service time.
Paid Holidays: We observe 12 paid holidays which includes an employee birthday holiday and a floating Work/Life Day.
Bereavement Leave: Employees may receive up to one week paid leave per fiscal year for absence due to the death of an immediate family member.
Florida Retirement System: All employees in regularly established positions are automatically covered from the first day of employment. Seminole County makes contribution on behalf of the employee and the employee is also required to make a 3% contribution.
Employees Assistance Program: Our EAP provider can help employees and their families with issues such as personal/family matters, financial debt counseling, substance abuse, etc.
Training and Development Program: The Employee Learning Center provides training opportunities for employees which promote performance, enhance employees' work life experiences, and support the organization.
Employee Awards and Recognition: A program to reward outstanding performance and enhance service to the citizens of Seminole County.
Wellness Center: Includes exercise equipment, resource library, and educational programs.
Health Insurance:Health Insurance is effective the first of the month after completing 30 calendar days of employment. Seminole County offers a Point of Service (POS) plan. Dependent coverage is also available, the cost is split between the employee and employer. This benefit is not extended to part-time employees.
Life Insurance: Life and Accidental Death & Dismemberment Insurance for employees, equal to one times annual salary. Not extended to part-time employees.
Long-Term Disability: Provides 60% of salary after 6 months of disability. Not extended to part-time employees.
Optional benefits (employee-paid) for full-time employees:
Deferred Compensation Plan (457): Employees may choose to have pre-tax payroll deductions made for deposit into this savings plan up to an IRS-established maximum.
Dental Insurance: A choice of 3 plans is available for employees and dependents at employee expense.
Additional Life Insurance: At employee expense, additional life insurance up to five times annual salary; dependent coverage also available.
Short-Term Disability Insurance: 60% of salary for the first six months of disability at employee expense.
Cancer and Specified Disease: Pays a benefit directly to the employee if being treated for this disease.
Flexible Spending Account: Apre-tax account for childcare and un-reimbursed medical expenses.
Pre-Tax Payroll Deductions: Under Section 125 of the IRS Code, certain payroll deductions for insurance coverage may be taken out prior to income being taxed.