Project Manager, Stewardship
Apply NowCompany: Yale University
Location: New Haven, CT 06511
Description:
Essential Duties
1. Collaborate closely with assigned Yale Planner during all phases of the Project. 2. Measure and manage all aspects of Project Risk during all phases of the Construction process. 3. Act as the primary client point-of-contact day-to-day during procurement, construction and closeout. 4. Monitor the quality of the construction documents developed by outside architects and engineers. Assist with Project Formulation (by others) as requested. 5. Monitor the schedule for design deliverables, and manage the overall project master schedule to meet the expectations outlined during the Design Phase of the project. 6. Act as a liaison between project architect(s), consultants, contractors, building committees, building user, City agencies, and departmental staff members during the completion of design documents, Procurement, construction, commissioning, start-up and closeout. 7. Lead the development of all budget estimates (beyond formulation) and preliminary schedules and validate their accuracy. 8. Assure that Yale Sustainability Standards are incorporated into the construction documents 9. Lead the constructability, value management/engineering and document review process and assure that the final documents reflect all accepted findings. Assure that any discovered "gaps" in the construction documents are resolved prior to bidding. Review and approve submitted bid lists. Assure all Bid Clarification Requests and RFIs are answered timely and completely. Lead the process of reconciling received bids to the budget estimates. Review and bring forward final GMP/LS Bids for approval. Participate in required risk workshops and track progress in managing all identified risks. 10. Assure that the CM/GC/direct vendor has an appropriate; procurement plan, critical path schedule with select contract milestones identified, and a list of approved and pre-qualified bidders. Verify commitment to safety is sufficiently robust and adequately enforced in accordance with Yale's Safety Guidelines. 11. Lead the Owner/Architect /CM or GC team (OAC) during construction to ensure completed construction meets all scope, schedule and budget parameters as approved, and in collaboration with the project planner, verify that the final product conforms to all applicable codes, zoning ordinances and University standards. 12. Lead the resolution of project-related technical, budget, and schedule conflicts between consultants, construction manager/general contractor and internal stakeholders such that the project meets or exceed all project goals/commitments. 13. For Projects above $4MM, complete formal monthly project reports for each project that summarize the status of the project including, but not limited to; pending claims, safety, EEO participation, budget and schedule status, contingency expenditures, key issues and their planned resolutions, and any delays pending or approved. 14. Lead the quality control, commissioning, and closeout/turnover process at completion, and assure that all required documentation is received prior to release of final payment. Monitor and lead resolution of all warranty issues for the full warranty period and beyond as necessary. 15. Oversee the move-coordination process with the end-user. 16. With the assistance of the Contracts Administration Department, create and issue purchase orders, contracts, change orders and other associated project documentation. Review and approve monthly billings and update cash flows. Build the electronic archive of project documents in accordance with Yale policies and procedures.
Required Education and Experience
Bachelor's or Master's degree in Engineering or Construction Management. Six or more years related experience in the professional practice of Construction Management.
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
Position Focus:
Reporting to the Director of Stewardship, the Project Manager oversees a portfolio of 10-30 capital projects valued between $40M and $75M. This role leads and coordinates third-party teams, including registered Architects, Engineers, and Construction Management firms, to ensure projects are delivered on time, within budget, and with a strong emphasis on job site safety.
With both a project- and program-level perspective, the Project Manager drives the successful design and construction of assigned projects. They engage stakeholders to ensure client satisfaction and seamless building turnover to operations, aligning project outcomes with the University's strategic goals and priorities.
Specifically, the Project Manager: 1. Manages the formulation, programming, budgeting, design, construction, commissioning, and successful transition to full operation of assigned capital projects in a manner consistent with the policies and procedures established by the University and approved Capital Program Management Guidelines. 2. Works closely with the stakeholders within the Facilities and Campus Development organization and the Provost's office to develop, document, and maintain financial projections for individual projects to support and provide input to the Long-Term Capital Plan (LTCP). 3. Develops and maintains a thorough understanding of the academic and research units within the assigned campus area and infuses the project development process with this knowledge. 4. Leads and manages the work effort of consultants, including but not limited to: architect/engineering teams, construction managers, commissioning firms and other specialty vendors involved with the delivery of assigned project scopes, commitment schedules, milestones and deadlines, and established program goals for quality, cost, schedule, and safety. 5. Provides leadership in database reporting and analyses for use in decision-making by all stakeholders, utilizing the University's designated project management database platform.
Preferred Licenses or Certifications:
LEED Accredited, Professional Engineering or Architectural license in the state of CT, Project Management Professional registration or Certificate.
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement:
The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Required Skill/Ability 1:
The Project Manager is expected to possess the skills and experience necessary to manage a wide variety and number of projects across the University's many academic disciplines at any one time.
1. Collaborate closely with assigned Yale Planner during all phases of the Project. 2. Measure and manage all aspects of Project Risk during all phases of the Construction process. 3. Act as the primary client point-of-contact day-to-day during procurement, construction and closeout. 4. Monitor the quality of the construction documents developed by outside architects and engineers. Assist with Project Formulation (by others) as requested. 5. Monitor the schedule for design deliverables, and manage the overall project master schedule to meet the expectations outlined during the Design Phase of the project. 6. Act as a liaison between project architect(s), consultants, contractors, building committees, building user, City agencies, and departmental staff members during the completion of design documents, Procurement, construction, commissioning, start-up and closeout. 7. Lead the development of all budget estimates (beyond formulation) and preliminary schedules and validate their accuracy. 8. Assure that Yale Sustainability Standards are incorporated into the construction documents 9. Lead the constructability, value management/engineering and document review process and assure that the final documents reflect all accepted findings. Assure that any discovered "gaps" in the construction documents are resolved prior to bidding. Review and approve submitted bid lists. Assure all Bid Clarification Requests and RFIs are answered timely and completely. Lead the process of reconciling received bids to the budget estimates. Review and bring forward final GMP/LS Bids for approval. Participate in required risk workshops and track progress in managing all identified risks. 10. Assure that the CM/GC/direct vendor has an appropriate; procurement plan, critical path schedule with select contract milestones identified, and a list of approved and pre-qualified bidders. Verify commitment to safety is sufficiently robust and adequately enforced in accordance with Yale's Safety Guidelines. 11. Lead the Owner/Architect /CM or GC team (OAC) during construction to ensure completed construction meets all scope, schedule and budget parameters as approved, and in collaboration with the project planner, verify that the final product conforms to all applicable codes, zoning ordinances and University standards. 12. Lead the resolution of project-related technical, budget, and schedule conflicts between consultants, construction manager/general contractor and internal stakeholders such that the project meets or exceed all project goals/commitments. 13. For Projects above $4MM, complete formal monthly project reports for each project that summarize the status of the project including, but not limited to; pending claims, safety, EEO participation, budget and schedule status, contingency expenditures, key issues and their planned resolutions, and any delays pending or approved. 14. Lead the quality control, commissioning, and closeout/turnover process at completion, and assure that all required documentation is received prior to release of final payment. Monitor and lead resolution of all warranty issues for the full warranty period and beyond as necessary. 15. Oversee the move-coordination process with the end-user. 16. With the assistance of the Contracts Administration Department, create and issue purchase orders, contracts, change orders and other associated project documentation. Review and approve monthly billings and update cash flows. Build the electronic archive of project documents in accordance with Yale policies and procedures.
Required Education and Experience
Bachelor's or Master's degree in Engineering or Construction Management. Six or more years related experience in the professional practice of Construction Management.
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
Position Focus:
Reporting to the Director of Stewardship, the Project Manager oversees a portfolio of 10-30 capital projects valued between $40M and $75M. This role leads and coordinates third-party teams, including registered Architects, Engineers, and Construction Management firms, to ensure projects are delivered on time, within budget, and with a strong emphasis on job site safety.
With both a project- and program-level perspective, the Project Manager drives the successful design and construction of assigned projects. They engage stakeholders to ensure client satisfaction and seamless building turnover to operations, aligning project outcomes with the University's strategic goals and priorities.
Specifically, the Project Manager: 1. Manages the formulation, programming, budgeting, design, construction, commissioning, and successful transition to full operation of assigned capital projects in a manner consistent with the policies and procedures established by the University and approved Capital Program Management Guidelines. 2. Works closely with the stakeholders within the Facilities and Campus Development organization and the Provost's office to develop, document, and maintain financial projections for individual projects to support and provide input to the Long-Term Capital Plan (LTCP). 3. Develops and maintains a thorough understanding of the academic and research units within the assigned campus area and infuses the project development process with this knowledge. 4. Leads and manages the work effort of consultants, including but not limited to: architect/engineering teams, construction managers, commissioning firms and other specialty vendors involved with the delivery of assigned project scopes, commitment schedules, milestones and deadlines, and established program goals for quality, cost, schedule, and safety. 5. Provides leadership in database reporting and analyses for use in decision-making by all stakeholders, utilizing the University's designated project management database platform.
Preferred Licenses or Certifications:
LEED Accredited, Professional Engineering or Architectural license in the state of CT, Project Management Professional registration or Certificate.
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement:
The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Required Skill/Ability 1:
The Project Manager is expected to possess the skills and experience necessary to manage a wide variety and number of projects across the University's many academic disciplines at any one time.